TREASURER/ASSISTANT SECRETARY
v APPROXIMATELY 10 HOURS PER WEEK – SHOULD BE AVAILABLE SOMETIME DURING THE DAY ON WEEKDAYS TO HANDLE BANKING TRANSACTIONS, DELIVERING PAPERWORK TO TOWN CLERKS, ETC. ATTENDANCE REQUIRED AT DISTRICT MEETINGS – EVENING HOURS)
STARTING SALARY RATE - $520.00 PER MONTH (APPROX. $13.00 PER HOUR RATE) - $6760.00 ANNUAL SALARY FOR 2012.
v MUST BE PROFICIENT WITH MICROSOFT OFFICE SOFTWARE, INCLUDING EXCEL.
v PREFER BOOKKEEPING OR ACCOUNTING DEGREE
v EXCELLENT TYPING, GRAMMAR AND MATH SKILLS
v MUST BE BONDABLE
v KNOWLEDGE OF GOVERNMENT MU-1 SYSTEM OF RECORD RETENTION HELPFUL.
DUTIES
v FISCAL OFFICER – RECEIVES AND HAS CUSTODY OF DISTRICT FUNDS
v MAINTAINS ALL DISTRICT FISCAL BOOKS, RECORDS OF RECEIPTS, PURCHASE ORDERS, ORDERS AND VOUCHERS
v PREPARES MONTHLY FISCAL REPORTS – LISTS TOTAL OF ALL BANK ACCOUNTS, REPORTS ALL TRANSACTIONS AND SUPPLIES COPY OF CHECK REGISTER
v COMPILES PERIODIC BUDGET REVIEWS SHOWING EXPEDITURES AND REMAINDERS OF EACH ALLOCATION
v COMPLETES MONTHLY BANK STATEMENT RECONCILIATIONS AND MEETS WITH CHAIRMAN OF BOARD OF COMMISSIONERS TO REVIEW SAME.
v PREPARES ANNUAL UPDATE DOCUMENT – SUBMITS REPORT TO STATE COMPTROLLER PRIOR TO MARCH 1ST
v PRESENTS ALL BOOKS, RECORDS, RECEIPTS, ETC. AT ANNUAL ORGANIZATIONAL MEETING FOR BOARD REVIEW
v PREPARES INVOICES/CLAIMS TO PRESENT FOR AUDIT BY BOARD AT MONTHLY MEETINGS – CHECKS FOR COMPLIANCE WITH SPENDING GUIDELINES, ALLOWABLE EXPENSES
v OVERSEES CREDIT CARD USE – COLLECTS PAID INVOICES TO DOCUMENT CHARGES
v MAINTAINS CONTACT WITH GOVERNMENT BANKING OFFICER AT DISTRICT’S BANK
v FAMILIAR WITH COLLATERALIZATION AND FDIC REQUIREMENTS
v WILL BECOME FAMILIAR WITH INVESTMENT RESTRICTIONS – WILL MAKE INVESTMENT SUGGESTIONS – FOLLOWING DISTRICT INVESTMENT POLICY GUIDELINES
v WILL ARRANGE FOR ANNUAL AUDIT OF DISTRICT FISCAL RECORDS BY CERTIFIED PUBLIC ACCOUNT – MAY ALSO ARRANGE SERVICE AWARD PROGRAM AUDIT SPEARATELY OR TOGETHER WITH MAIN AUDIT
v WILL COMPLETE ALL PAYROLL TAX REPORTS AND TAX DEPOSITS IN A TIMELY MANNER – COORDINATE SAME WITH CURRENT CONSULTANT
v WILL MAINTAIN ALL EMPLOYEE RECORDS AND MAIL TAX DOCUMENTS
v WILL PREPARE ALL BUDGET WORK SESSION PAPERWORK – PRINT PREVIOUS BUDGET REVIEWS, NEW BUDGET WORK SHEET, ETC.
v SUPPLIES CERTIFIED COPY OF ADOPTED ANNUAL BUDGET TO SECRETARY FOR PROCESSING AND SUBMISSION TO TOWNS – COMPLETES AND FILES 2% TAX CAP FORM TO STATE COMPTROLLER
v PREPARES ALL PURCHASE ORDERS AND ACTS AS PURCHASING AGENT
v SETS UP CHARGE ACCOUNTS AND OR SUPPLIES TAX EXEMPTION DOCUMENTS
v ACTS AS ASSISTANT SECRETARY, IF REQUIRED