SUFFOLK COUNTY ATHLETIC ASSOCIATION
MINUTES OF THE ANNUAL GENERAL MEETING
Held in the Dove Room, Mid-Suffolk District Council Offices, Needham Market, Suffolk
Friday 28 February 2014
Members present: G Megfield, Sarah Vick, Lynn Walters, Odile Wladon, Paul Felton, Mike Oakley, Russell Leek, Tony Cheatham, Ron Wallwork, Jo Stephenson, Jennie Grimwood, Karin Mead, Ian Gooderham, Terry Back, Jonathan Wilding, Bill Cox, Jean Cox,
Terry McEntee, Joe Mower, Robin Belson, Tony Fuller, Colleen Fuller, David Cripps, Trevor Bunch, Chris Starmer, Margaret Leek.
1Minutes of the AGM meeting held on 15 February 2013, were approved and signed as a true record.
2Matters arising: There were no matters arising from the above minutes.
- Apologies for absence: Received from Ricky Peacher
4.Hon Secretary’s Report: This had been circulated to members, Lynn Walters had nothing further to add.
The report was approved by Paul Felton and seconded by Ron Wallwork.
- Hon Treasurer’s Report: This had been circulated together with the balance sheet. Tony Cheatham said that the Club Affliliation fee to the Association would remain the same for the coming year. The accounts show a profit of £4212 for the year but these figures include the 2013 and 2014 cross country entry fees. Tony also confirmed that he was still “chasing up” the £750. Joe Mower had been to a meeting and reported that England Athletics was now talking to County Associations and the amount is up to £750 and applications have to be in by 8 May 2014. There was a query on expenditure of £1489.90. £300 had been paid to Ickworth, plus First Aid and the cost of medals was included.
The report was proposed by Terry Back and seconded by Ron Wallwork.
6.Reports from Assistant Secretaries:
Track and Field: This has been circulated to members. Tony Cheatham confirmed that the 2014 championships would again be held on the May Bank Holiday weeked – 25 May 2014.
The report was proposed by Paul Felton and seconded by Ron Wallwork.
Officials: Tony Cheatham had nothing further to add to his report.
Joe Mower reported on the Endurance side that Jonathan Wilding has been upgraded.
The report was proposed by Jennie Grimwood and seconded by Odile Wladon.
Walking: Ron Wallwork had nothing to add to his report.
The report was proposed by Mike Oakley and seconded by Odile Wladon.
Road Running: The report had been circulated. Terry Back thanked Sarah Vick for doing the Grand Prix results. It is pleasing to see an increase in the Haverhill area of participants in events. The SCAA 10 mile was the previous Sunday and there was a good entry on the male side but the women were less.
The report was proposed by Jonathan Wilding and seconded by Jennie Grimwood.
Cross Country: Chris Starmer had nothing to add to his report.
The report was proposed by Tony Cheatham and seconded by Terry Back.
Sportshall: Jenny Grimwood reported that “following the departure of Tanya Spurling, there had been a lack of bodies to organise events resulting in a 2 year gap in Sportshall events. However floowing support from myself and Terry McEntee I am delighted to be able to inform you all that we have successfully organised 3 competitions. Two events for Under-11s and Under-13s and one for Under-15s.
“We used these local events to create (small) teams that went on to compete in the county finals in the Under-11 and Under-13, although we could not enter a full team in the Under-15s, we were able to identify individuals in the Under-15 boys to participate in the Under-15 age group.
“Having organised participation in both the local and county events it was decided that the work load involved is too much for two individuals to manage. There a Sportshall committee has been formed to share the burden.
“Moving forward the first meeting wil take place on Wednesday 12 March.”
Terry McEntee endorsed the report.
The report was proposed by Terry Back and seconded by Karin Mead.
7.Reports from Delegates:
Eastern AA: Joe Mower reported that there had been no Eastern Counties Cross Country championships as the Eastern did not have a Cross Country Secretary or a General Secretary and no-one else was prepared to put them on.
8.Election of Officers:
PositionNomineeProposerSeconder
PresidentKarin Mead continues in this post for a further 2 years.
ChairmanJoe MowerKarin MeadPaul Felton
Hon Gen SecVacant*
*Karin Mead gave a vote of thanks to Lynn Walters for all the work she had done over the past year and who was nown standing down from this position.
Hon TreasurerTony CheathamJennie GrimwoodTerry Back
Hon Min SecMargaret LeekJoe MowerKarin Mead
Hon AuditorGlen SmithTony CheathamJoe Mower
Trophy SecJoe MowerMike OakleyBill Cox
Hon Track/Field SecTony CheathamTerry BackJennie Grimwood
Hon Cross Country SecPaul FeltonTerry McEnteeChris Starmer**
**Mike Oakley gave a vote of thanks to Chris Starmer for all his work over the past few years in organising the Championships.
Hon Road Running SecTerry BackTony CheathamKarin Mead
Hon Walking SecRon WallworkJennie GrimwoodTerry Back
Hon Officials SecT/FMike OakleyTony CheathamJoe Mower
EndJoe MowerTerry BackMike Oakley
Hon Coaching SecVacant
Hon Sportshall SecJennie GrimwoodJoe MowerTerry McEntee
Team Managers:
Track & Field
All male age groupsVacant
WomenKarin MeadJoe MowerJonathan Wilding
Cross Country
WomenKarin MeadJoe MowerJonathan Wilding
All male age groupsDavid CrippsOdile WladonPaul Felton
Road Running
WomenVacant
MenVacant
Race WalkingRon WallworkJonathan WildingTerry McEntee
Representative of Suffolk SchoolsOdile Wladon
Sub Committees – Main Committee will appoint as necessary. Jean and Bill Cox are happy to sit on the Road Running and Cross Country sub committees.
Delegates to U.K. Counties Athletic UnionJoe Mower, Tony Cheatham
Delegates to Eastern Athletic AssociationJoe Mower
9.Election of Executive Committee
The Executive Committee for 2014 is David Cripps, Jonathan Wilding, Trevor Bunch, Bill Cox, Jean Cox, Ian Gooderham, Chris Starmer, Ricky Peacher, Robin Belsom.
The meeting closed at 8.30pm.