Substation Maintenance 2013
Project No. H13-03
Collus PowerStream Corp.
P.O. Box 189, 43 Stewart Road
Collingwood, Ontario
L9Y 3Z5
Phone: (705) 445-1800 ext. # 2223
Fax: (705) 445-0791
Email c/o:
Issued Date: Wednesday May 1st, 2013
Submission Deadline: Wednesday May 15th, 2013
Substation Maintenance 2013
Project No. H13-03
TABLE OF CONTENTS
Page
General Index 2
Part I Instructions to Bidders
2
Collus PowerStream Corp.
Project No. H12-03
Definitions 3
Overview 4
Maintenance Overview 6
Time Limit for Tender 8
RFP Scheduling and Closing Time 8
Proposal Opening 8
Late Submission 8
Addendum/Addenda 8
Electronic Submissions 8
Inquiries 9
Right to Accept or Reject 9
Evaluation Criteria 9
Prohibited Supplier Communications 9
Supplier not to communicate with the Media 9
Responsibility for Damages 9
Regulation compliance and Legislation 10
Confidential Information of Collus PowerStream 10
Municipal Freedom of Information and Protection of Privacy 10
Rights of Collus PowerStream 10
Governing Law of the RFP Process 11
Form of Tender 11
Tender Deposit 11
Informal Tenders 11
Proof of Ability 11
Award of the Contract 11
Guarantee of Workmanship 12
Payment 12
Conflict of Interest 12
Part II Schedule of Specifications and General Conditions of Contract
Specifications 13
General Conditions 13-15
Part III Tender Form 16
Part IV List of Subcontractors 18
Part V Agreement 19
2
Collus PowerStream Corp.
Project No. H12-03
PART I
Substation Maintenance 2013
Project No. H13-03
The following definitions apply to the interpretation of the Request for Proposal;
1. “Addenda or Addendum” means such further additions, deletions, modifications or other changes to any Request for Proposal (RFP) documents.
2. “Closing Time” means the time specified in Part II, RFP Schedule and Closing Time, by which all Proposal submissions shall be received and stamped by Collus PowerStream.
3. "Conflict of Interest" includes, but is not limited to, any situation or circumstance where:
(a) in relation to the RFP process, the Supplier has an unfair advantage or engages in conduct, directly or indirectly, that may give it an unfair advantage, including but not limited to (i) having or having access to information in the preparation of its Proposal that is confidential to Collus PowerStream and not available to other Suppliers; (ii) communicating with any person with a view to influencing preferred treatment in the RFP process; or (iii) engaging in conduct that compromises or could be seen to compromise the integrity of the open and competitive RFP process and render that process non-competitive and unfair; or
(b) in relation to the performance of its contractual obligations in a Collus PowerStream contract, the Supplier’s other commitments, relationships or financial interests (i) could or could be seen to exercise an improper influence over the objective, unbiased and impartial exercise of its independent judgment; or (ii) could or could be seen to compromise, impair or be incompatible with the effective performance of its contractual obligations.
4. “Purchase” means the agreement in writing governing the purchase of goods or services, which has been executed by Collus PowerStream and the Supplier following acceptance by Collus PowerStream of the successful Proposal.
5. “Proposal” means the submission in the form prescribed by this Request for Proposal and completed and submitted by a Supplier in response to and in compliance with the Request for Proposal and for the purpose of entering into the Purchase with Collus PowerStream in the event of award.
6. “Request for Project” or “RFP” means collectively all of the documents comprising the Request for Proposals, namely Part I to III, inclusive.
7. “Supplier” means the legal entity submitting a Proposal in response to this Request for Proposals.
INSTRUCTIONS TO BIDDERS
OVERVIEW
This Contract is for installation with all Labour and Equipment required to complete the following work:
1) 4 substation locations as followed:
a) MS#2 Collingwood (Circuit Breakers)
b) MS#3 Collingwood (Circuit Breakers)
c) MS#1 Stayner (Fused)
d) MS#2 Stayner (Fused)
Collus PowerStream would like to invite proponents to bid on the annual high and medium voltage maintenance of the equipment located at distribution stations in Collinwood and Stayner.
The scope of work for each piece of equipment is listed in this document. The proponent shall base their price on this scope. The proponent will also be required to provide a detailed schedule, safety plan and work plan once the contract has been awarded.
Five different price structures are to be submitted with the proposal:
1. Price to supply technical service, equipment and materials to maintain one 46kV tower structure, one 8 MVA power transformer, metal-clad switchgear complete with five 5kV feeder breakers. Price should include maintenance on the 48VDC battery & charger. Substation is equipped with one GE F35 UR multifunction feeder protection relay.
2. Price to supply technical service, equipment and materials to maintain one 46kV tower structure, one 3 MVA power transformer, metal-clad switchgear complete with three 5kV feeder breakers. Price should include maintenance on the 48VDC battery & charger. Substation is equipped with one GE F35 multifunction feeder protection relay.
3. Price to supply technical service, equipment and materials to maintain one 46kV tower structure, one 5MVA power transformers, S&C outdoor switchgear complete with three bays of 5kV switches and fuses.
4. Price to supply technical service, equipment and materials to maintain one 46kV tower structure, one 5MVA power transformers, S&C outdoor switchgear complete with three bays of 5kV switches and fuses.
5. Price to supply technical service, equipment and materials to obtain Oil Samples from 15 Distribution Station Power Transformers and prepare and supply detailed Oil Analysis Lab report for each.
Testing Organization
The testing organization shall be an independent, third party entity which can function as an unbiased testing authority.
The testing organization shall be regularly engaged in the testing of electrical equipment devices, installations, and systems.
The testing organization shall use technicians who are regularly employed for testing services.
The testing organization shall submit appropriate documentation to demonstrate that it satisfactorily complies with these requirements.
Testing Personnel
Technicians performing these electrical tests and inspections shall be trained and experienced concerning the apparatus and systems being evaluated. These individuals shall be capable of conducting the tests in a safe manner and with complete knowledge of the hazards involved. They must evaluate the test data and make a judgment on the serviceability of the specific equipment.
All personnel engaged in this work shall have a minimum 2 year college diploma and have a minimum of three years of experience in this field.
The Owner’s Representative
The owner’s representative shall provide the testing organization with the following:
1. Drawings and instruction manuals applicable to the scope of work.
2. An itemized description of equipment to be inspected and tested.
3. Site-specific hazard notification and safety training.
The Testing Organization
The testing organization shall provide the following:
1. All field technical services, tooling, equipment, instrumentation, and technical supervision to perform such tests and inspections, and shall comply with the Utility Work Protection Code.
2. Specific power requirements for test equipment
3. Notification to the user prior to commencement of any testing
4. A timely notification of any system, material, or workmanship that is found deficient based on the results of the acceptance tests.
5. A written record of all tests and a final report. All parties involved must be cognizant of applicable safety procedures. This document does not include any procedures, including specific safety procedures. It is recognized that an overwhelming majority of the tests and inspections recommended in these specifications are potentially hazardous. Individuals performing these tests shall be capable of conducting the tests in a safe manner and with complete knowledge of the hazards involved
6. A safety lead person shall be identified prior to commencement of work
7. A safety briefing shall be conducted prior to the commencement of work
8. All tests shall be performed with the apparatus deenergized and grounded except where otherwise specifically required to be ungrounded or energized for certain tests
9. The testing organization shall have a designated safety representative on the project to supervise operations with respect to safety
Test Equipment
1. All test equipment shall be in good mechanical and electrical condition.
2. Wave shape and frequency of test equipment output waveforms shall be appropriate for the test and the
tested equipment.
3. The testing organization shall have a calibration program which assures that all applicable test instruments
are maintained within rated accuracy for each test instrument calibrated.
4. The firm providing calibration service shall maintain uptodate instrument calibration instructions and
procedures for each test instrument calibrated.
5. Field instruments shall be calibrated every 12 months.
6. Dated calibration labels shall be visible on all test equipment.
7. Records, which show date and results of instruments calibrated or tested, must be kept up to date.
8. Calibrating standard shall be of better accuracy than that of the instrument tested.
Inspection Report
Test data records shall include the following minimum requirements:
Identification of the testing organization.
Equipment identification.
Humidity, temperature, and other conditions that may affect the results of the tests and/or calibrations.
Date of inspections.
Name of the testing technician.
Type of tests performed and recorded.
Indication of expected results when calibrations are to be performed.
Indication of “as-found” and “as-left” results, as applicable.
Sufficient spaces to allow all results and comments to be indicated.
Electronic versions of all Substation reports shall be supplied to Collus PowerStream Corp. in draft form and shall not be finalized until reviewed and approved by Collus PowerStream Corp.
MAINTENANCE OVERVIEW
46/5kV Air Break Switches
1. Inspect physical and mechanical condition.
2. Inspect anchorage, alignment, grounding, and required clearances.
3. Clean all insulators.
4. Inspect bolted electrical connections for high resistance using a low resistance ohm meter.
5. Verify operation and sequencing of interlocking systems.
6. Verify correct blade alignment, blade penetration, travel stops, arc interrupter operation, and mechanical
operation
7. Perform contact-resistance test across each switchblade
8. Perform insulation-resistance tests on each pole, phase-to-phase and phase-to-ground with switch closed.
5kV Breaker
1. Inspect physical and mechanical condition.
2. Inspect anchorage, alignment, and grounding.
3. Remove old lubricant clean and lubricate all moving parts. Thoroughly clean entire breaker.
4. Perform all mechanical operational tests on operating mechanism.
5. Record as-found and as-left operation counter readings.
6. Perform insulation-resistance tests on each pole, phase-to-phase and phase-to-ground with circuit breaker
closed and across each open pole for one minute.
7. Perform a contact/pole-resistance test.
8. Measure trip and closing coil circuit resistance.
9. Verify trip, close, trip-free, and anti-pump functions.
10. Trip breaker by operation of protective device.
Current and Voltage Transformers
1. Perform insulation resistance from winding to winding and winding to ground.
2. Measure primary and secondary winding resistance.
3. Perform contact resistance tests on the primary fuses if applicable.
Surge Arrestors
1. Clean and inspect arrestor
2. Perform dielectric absorption tests at 10kV DC.
Bus Bar
1. Inspect physical and mechanical condition.
2. Inspect anchorage, alignment, and grounding.
3. Clean all insulators.
Measure insulation resistance of each busway, phasetophase and phasetoground for one minute 10kV DC
Protective Relays
1. Compare equipment nameplate data with drawings and specifications.
2. Inspect relays and cases for physical damage.
3. Verify the unit is clean.
4. Tighten case connections. Inspect cover for correct gasket seal. Inspect shorting hardware, connection paddles, and/or knife switches. Tighten all connections in relay panels.
5. Inspect targets and indicators.
a. Determine pickup and dropout of targets.
b. Verify operation of all LED’s.
6. Firmware Update
a. Confirm Firmware Version, if at Version 6.01 no update is required.
b. Create backup of existing configuration
c. Install new Firmware version into relay ( Version 6.01 )
d. Verify Relay Operation
7. Calibration:
a. Verify minimum pickup values.
b. Verify minimum tripping times.
c. Verify auto re-closure function.
d. Microprocessor-based relays, verify all inputs, outputs, internal logic, and timing elements used in protection, metering, and control functions
8. Functional tests:
a. Verify that each of the relay contacts performs its intended function in the control scheme including breaker trip tests and close inhibit tests.
b. Perform end to end verification test of all control points via the SCADA Master Station, to be coordinated with Collus PowerStream Control Room Personnel.
Battery & Charger
1. Compare equipment nameplate data with drawings and specifications
2. Inspect physical and mechanical condition
3. Inspect anchorage, alignment, and grounding
4. Verify input and output voltages
5. Verify alarms
6. Verify battery cell electrolyte levels, supply and add where required.
7. Measure cell specific gravity, voltage (per cell) and link resistance
8. Measure conductance of each cell
Power Transformer
1. Compare equipment nameplate data with drawings and specifications.
2. Inspect physical and mechanical condition.
3. Inspect anchorage, alignment, and grounding.
4. Clean the bushings and any insulating material using approved cleaner.
5. Verify operation of alarm and trip settings on temperature and level indicators.
6. Verify operation of cooling fans.
7. Verify operation of alarm, and trip circuits from pressure relief device, gas accumulator, and fault pressure delay, if applicable
8. Verify tightness of bolted accessible connections with a calibrated torque wrench.
9. Verify correct liquid level in tanks and bushings.
10. Verify that positive pressure is maintained on gas-blanketed transformers.
11. Perform insulation-resistance tests (10kV), windingtowinding and each windingtoground. (Doble Test)
12. Perform turns-ratio tests at all tap positions.
13. Perform insulation power-factor/dissipation-factor tests on all windings.