Subject: Request for Quotations for Procurement of Equipment

NUTRITION SUPPORT PROGRAMME

HEALTH DEPARTMENT

GOVERNMENT OF SINDH

REQUEST FOR QUOTATION

Name of Contract: Goods/Activity-12

Dated: September 30, 2016

Dear:

Subject: Request For Quotations For Procurement of Equipment.

Nutrition Support Program (NSP) invites quotation for the procurement of I.T and other equipment. For the purposes of any resulting Contract, NSP shall be the Employer.

The Government of Sindh has received financing from the World Bank, and intends to apply its proceeds to eligible payments under the contract for which this Request for Quotations is issued. This procurement process will be conducted in accordance with the shopping method contained in the World Bank Guidelines: Procurement of Goods, Works, and Non-Consulting Services under IBRD Loans and IDA Credits” dated January 2011 and the procedures described herein.

The required items, quantity and specifications are described below at Annex-A.

Preparation of Quotations: You are requested to quote for the Goods by completing, signing and returning:

1. the Quotation Submission Sheet;

2. the schedule of supplies

3. the documents evidencing your eligibility, as listed below;

Copy of official document confirming registration of the company (GST Registration)
Catalogue/brochures/leaflets/valid official links, confirming technical specifications of the proposed products if applicable

The standard forms in this RFQ may be retyped for completion but the Offeror is responsible for their accurate reproduction.

Terms and Conditions:

Taxes will be deducted according to government rules.
Quotation must be typewritten.
Goods must be delivered at the address: Office of the Program Manager, NSP Health Department, Government of Sindh, C-62, Block 2, Clifton, Karachi within fifteen (15) days of issuance of Purchase Order/Notification of Award.
The Prices indicated in the Price Schedule shall be delivered duty paid (DDP) and final prices as no negotiations are expected. The price of other (incidental) services, if any, may be mentioned separately.
The NSP shall have a reasonable time after the delivery of the goods to inspect them and to reject or refuse acceptance of goods not confirming this purchase order; payment for goods pursuant to this purchase order shall not be deemed an acceptance of the goods.
The contract will be awarded to the lowest bidder as per the amount mentioned in Annex-B.
Inspection prior to delivery does not relieve the supplier from any of its contractual obligations.
All documentation including installation and operation manuals shall be in English Language.

Validity of Quotations: The quotation validity required is thirty (60) days.

Sealing and marking of Quotations: Quotations should be sealed in a single envelope, clearly marked with the Reference above and the name of the Offeror.

Award of Contract: Contract will be awarded on a total Lot basis (one lot) to the lowest evaluated bidder, on the basis of amount mentioned in the Annex-B.

Submission of Quotations: Quotations should be submitted to the address below, no later than the date and time of the deadline below.

Date of deadline: 07/10/2016.Time of deadline: 1100hrs (local time).

Submission address: Office of the Program Manager, NSP Health Department, Government of Sindh, C 62, Block 2, Clifton, Karachi.

Any queries should be addressed to the Program Manager at the address given above. Please prepare and submit your quotation or inform the undersigned if you will not be submitting a quotation

Yours sincerely,

Naveed Akhtar

Procurement Specialist

Nutrition Support Program - Sindh

ANNEX – A

Quotation Submission Sheet and Schedule of Supplies[1]

S. # / Description / QTY / Supplier Offer (Please provide exact model and detailed specification) / Unit Price (PKR) / Total Price (PKR)
1 / Desktops / 20
Monitor / LED 18"
Operating System / Genuine Windows 8.1 Pro
Processor Type / Intel Core i7 (Quad Core) or equivalent
Processor Speed / 3.10 Ghz turbo upto 3.40 GHz
Processor L2 Cache / 6GB
RAM Type / DDR3
RAM / 4MB
Hard Disk Capacity / 500GB
HDD RPM / 7200
Chipset / Built in
Graphics / Built in
Video Memory / Shared
Optical Device / DVD/RW
USB Port 2.0 / 2
USB Port 3.0 / 2
Card Reader / Optional
LAN / Gigabit Ethernet
Key Board / Cordless
Mouse / Cordless
VGA / Integrated Intel® Graphics Media Accelerator 4500
2 / Laser Printers / 20
Speed / Up to 35 ppm (B&W)
Resolution / Up to 1200 x 1200 dpi
Duty Cycle / Up to 50,000 pages per month
Paper Trays / 2
Memory / 256 MB
Paper Size / A4
S. # / Description / QTY / Supplier Offer
(Please provide exact model and detailed specification) / Unit Price (PKR) / Total Price (PKR)
3 / 1 KVA UPS / 20
Capacity / 1 KVA
Back up time / 10 to 15 minutes
Warranty / One year
4 / Office Tables / 20
Sample provided at the end of the document
5 / Office Chairs / 20
Sample provided at the end of the document
6 / Visitor Chairs / 80
Sample provided at the end of the document
7 / File Cabinet / 40
Sample provided at the end of the document
8 / Four in One / 10
Print, Fax, Copy and Scan
Printing Technology / Black and white
Speed / 12 PPM
9 / Water Dispenser / 10
Hot and cold water
Refrigerator
Compressor Cooling
Stainless Steel Water Tank
Energy Saving
CFC Free
Total:

Delivery Time: 30 DaysValidity: 60 Days

Offeror:

Signature: ______

Name: ______

Title: ______

Stamp: ______

Annex-B- Form of Quotation

______(Date)

To:

Program Manager

C 62, Block 2,

Clifton, Karachi.

We offer to execute the material supply (name of Contract) in accordance with the Conditions of Contract accompanying this Quotation for the Contract Price of ______(amount in words and numbers) (______). We propose to complete the Supplies described in the Contract for a period of ______words and number)______calendar days from the Start Date.

This Quotation and your written acceptance will constitute a binding Contract between us. We understand that you are not bound to accept the lowest or any Quotation you receive.

We hereby confirm that this Quotation complies with the Validity of the Quotation required by the proposal documents.

Authorized Signature:______

Name and Title of Signatory______

______

Name of Supplier:______

Address: ______

______

Phone Number ______

Fax Number & email, if any ______

Purchase Order

Purchase Order No.NSP/Proc/

Dated

To,

Name of Offeror

Subject:PURCHASE ORDER.

Kindly refer to your quotations no. nil dated nil on the subject cited above.

The competent authority has approved the purchase of the following order, which we intend to purchase. The detail is as under:

S.No / Items / Unit Price / Qty / Total Price
1
Total

The Terms and Conditions to be followed are as under:

The final printed product shall be delivered in 10 days after receiving the material. The delay in delivery will cause imposition of penalty of 1% per day of delay totaling to 10% of the supply order cost.
Taxes will be deducted according to government rules.
The payment will be made after delivery.
The specifications should be as per quotation document.
Items will be delivered to the NSP Office, Karachi.

Dr. MazharKhamisani

Program Manager

C.C:FMS, NSP.

EXECUTIVE TABLE

OFFICE CHAIRS

VISITOR CHAIR

FILE CABINET

[1] To be submitted as part of Annex-B