RICHARD M. ARMSTRONG – Director / DIVISION OF OPERATIONAL SERVICES
Human Resources • Facilities • Contracting & Procurement
450 West State Street, 10th Floor
P.O. Box 83720
Boise, Idaho 83720-0036
Phone 208-334-5912
FAX 208-639-5715
April 25, 2016
To: Interested Vendor
From: J.P. Brady, Buyer
Subject: Request for Quotation(RFQ)– Master Care MB-68-AV Entrée Bath or equivalent product.
RFQ Number: 16000817
The Idaho Department of Health and Welfare (Department), State Hospital South (SHS) is requesting quotes for an easy entry bathing system with hydro-therapy to stimulate circulation and improve the skin cleansing process.
Products and requirements will include the following:
- Attachment A -Specifications
- Attachment B -QuotationSheet/ Cost Matrix
The attached documents will become part of the contractpurchase order resulting from this Request for Quotation (RFQ). If you wish to provide a quote for these items, please provide your fully loaded rateswhich shall include, but not be limited to, all operating and personnel expenses, such as: overhead, salaries, profit, supplies, travel and quality improvement,into the cost matrix in Attachment B.Any alterations to the cost matrix may result in your quote being considered not acceptable. Also, vendors must answer the questions in the questionnaire following the cost matrix.
Additional Solicitation Instructions:
Standard Terms and Conditions and Solicitation Instructions: The current versions of the “State of Idaho Standard Contract Terms and Conditions” and “Solicitation Instructions to Vendors” are incorporated by reference into this solicitation, and any resulting contract, as if set forth in their entirety. Both documents can be downloaded at copies obtained by contacting the Division of Purchasing at 208.327.7465 or . Failure by any submitting vendor to obtain a copy of these documents shall in no way constitute or be deemed a waiver by the State of any term, condition or requirement contained in the referenced documents; and no liability will be assumed by the Division of Purchasing or the Department for a submitting vendor's failure to consider the State of Idaho Standard Contract Terms and Conditions and Solicitation Instructions to Vendors in preparing its response to the solicitation.
Validity of Quote: Your quote must be firm and binding for a minimum of ninety (90) days, or such alternate time as designated in the solicitation document.
Alternate Quotes: Multiple or alternate quotes will not be accepted unless expressly allowed in the solicitation documents.
AWARD: Award will be ALL OR NONE to the Responsive Responsible Vendor with the Lowest Cost.
E-mail OR fax your signed quote and response (Attachment B) no later than 5:00 p.m. Mountain Time on May 2, 2016 to:
J.P. Brady, Buyer
Contracting and Procurement Services Unit
Fax: 208-639-5715
NOTE: Do not submit your quote through IPRO.
Thank you for your interest in providing these items to the Department. If you have any questions regarding this Request for Quotation, please contact me at (208) 334-5999.
Attachment A – Specifications
- GENERAL REQUIREMENTS
1.1The Idaho Department of Health & Welfare (Department), State Hospital South (SHS) is requesting quotes for a new (unused), Master Care MB-68-AV Entrée Bath with Accessories and extended warranty.
2. COST
2.1The vendor’s cost shall include all shipping and delivery charges F.O.B. Destination Prepaid and Allowed to, State Hospital South, 700 E. Alice St., Blackfoot, Idaho 83221.
2.2The vendor’s cost shall include the cost of all required items specified in this request for quote, including all labor costs, any options, delivery and documentation fees, etc.
3.SHIPPING, DELIVERY & WARRANTY
3.1 Equipment shall be delivered F.O.B. Destination within forty five (45) days after receipt of order to:
Idaho Department of Health & Welfare
State Hospital South
Attn: Chris Gallegos
700 E. Alice St.
Blackfoot, ID 83221
Phone No.: 208-785-8472
3.2The equipment shall be mechanically sound per the manufacturer’s recommendations. All components and accessories shall perform per the manufacturer’s specifications.
3.3The equipment shall include all the manufacturer’s factory warranties for at least three (3) years.
3.3.1During the warranty period, the contractor shall provide replacement or repair of defective parts and equipment as needed at no cost to the Department.
3.3.2 Warranty shall cover all motor parts, air plumbing systems, all valves, drain plumbing systems, door seals and actuator.
3.3.3 Quotation shall include a seven (7) year extended warranty for a total warranty period of at least ten (10) years. Extended warranty shall cover all items included in standard three (3) year manufacturer’s warranty.
4. SYSTEM SPECIFICATIONS
4.1 The spa tub shall meet the following specifications.
4.1.1 At least seventy-three (73) inches long with multiple (at least four (4)) jets.
4.1.2 Have a removable side entry, self-storing door.
4.1.3 Have a removable front service access panel.
4.1.4 Have an Aromatherapy component.
4.1.5 Include a heated seat.
4.1.6 Include a Hygiene chair.
4.1.7 Have temperature, filland shower control valves installed on tub deck.
4.1.8 Have a flexible, extendable shower wand.
4.1.9 Include removable comfort padding for seating with belt and belt pad.
4.1.10 Include Operations and Maintenance manuals.
5. ACCEPTANCE
5.1 The equipment shall be inspected prior to acceptance. Excessive defects, mechanical defects or damage may be grounds for rejection of the equipment. The determination of what is or is not acceptable will be solely at the discretion of the Department. If the vendor provides an equivalent model other than a Master Care MB-68-AV Entrée Bath with Accessories, the determination of what is or is not acceptable will be solely at the discretion of the Department.If substitutions or “equivalent” items are offered, descriptive literature must be provided in sufficient detail to determine whether the equipment offered meets specifications.
5.2 If the equipment is rejected due to a repairable condition the contractor may, at the option of the Department, have one (1) calendar week to correct the defect(s) (at the contractor’s expense) or, at the contractor’s option a replacement of the same manufacturer and class or equivalent, which meets all the minimum specifications of this quote and is of equal value, may be substituted within a reasonable amount of time, not to exceed two (2) calendar weeks.
Attachment B – QuotationSheet/ Cost Matrix
Request for Quotation – Master Care MB-68-AV Entrée Bath with Accessories and Extended Warranty or EquivalentProduct
Attn: J.P. Brady
VENDOR: COMPLETE ALL REQUIRED INFORMATION IN ATTACHMENT B THEN SUBMIT AS YOUR RESPONSE TO THE RFQ PER INSTRUCTIONS ON PAGE 2 OF THIS SOLICITATION. DO NOT SUBMIT YOUR QUOTE THROUGH IPRO.
Cost:
The contract resulting from this RFQ will be aone-timepurchase. The Department will pay and the Contractor shall accept up to the total amount quoted for items successfully delivered in compliance with the terms of the resulting contract purchase order.
The "Estimated Number of Units" shown in the cost matrix below is the Department's best estimate of units that may be experienced in the purchase. Estimated quantities are not binding by the Department but are intended to provide an equal and equitable opportunity for quoting purposes.
Interested Vendor: Enter the cost per unit in the “Cost Per Unit” column of the cost matrix below then multiply the "Estimated Number of Units" by the "Cost Per Unit." Enter the amount in the column "Subtotal." Take the sum of the column “Subtotal” and enter it on the line “Total”. All vendors shall utilize the Cost Matrix to submit their quote. Vendors shall not alter or change the format of the cost matrix or the estimated number of units. Quotes not meeting the requirements contained in this document will not be acceptable.
** If a line item has zero or no cost, please enter $0.00 for that line item**
DEFINITION OF COLUMNS BELOW:
Cost Per Unit = Price to furnish the described items for use by the Department.
Estimated Number of Units = Unit of measure (each refers to a single product)
Subtotal = Multiply the column "Cost Per Unit" x "Estimated # of Units"
Total= Total of all listed in Subtotal column
This completed Cost Matrix must be submitted with your response.
Cost Matrix
Description / Estimated Number of Units / Cost per Unit / Unit / Total1. Master Care MB-68-AV Entrée Bath with Accessories or equivalent / 1 / EACH
2. Extended Ten (10) Year Total Warranty (including initial manufacturer warranty) / 1 / EACH
3. Shipping / 1 / LOT
TOTAL:
Billing Procedure:
The Contractor shall provide an invoice for each delivery. Invoices shall be paid NET 30 upon successful delivery of the required items, and upon receipt of the fully completed invoice. The invoice shall include, but not be limited to:
- The Department’s Purchase Order Number (VPO#)
- Address of the correct Dept. of Health & Welfare Division, including the name of the Dept. contact (see below for name and address).
- Remit-To Address along with contact info. (email address & phone number) for the delegated vendor representative.
- Line by line descriptions of the items delivered (including all the correct units and prices)
- Subtotal (excluding tax)
Invoices shall be submitted to:
Idaho Department of Health & Welfare
c/o State Hospital South
Attn: Billing Department
700 E. Alice St.
Blackfoot, ID 83221
Final invoices must be submitted to the Department no later than thirty (30) calendar days after the contract expiration date. Invoices received without the required documentation will be returned to the Contractor for their resubmission with the final documentation.
Questionnaire
1)Are you able to provide the Master Care MB-68-AV Entrée Bath with Accessories and Extended Warranty or equivalent product specified in this RFQ? Yes No
2)Have you thoroughly reviewed all Attachments and understand and agree to the requirements the Contractor is expected to meet? Yes No
PLEASE PRINT THE FOLLOWING INFORMATION:
Company Name:
Contact Person:
Address:
Phone Number:
E-Mail:
Fed ID/EIN/SSN
As part of submitting a quote to the Department of Health and Welfare, by signing below the vendor acknowledges and agrees to all terms and conditions as attached and/or referenced in this request for quote.
Signature of Authorized RepresentativeDate
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