SUBJECT:Air Permit Application Procedures

SUBJECT:Air Permit Application Procedures

Memorandum

DATE:February 24, 2012

TO:DistributionCOPY:

Sharon L. Reiter

FROM:David L. PattersonFILE: 2012:17

Director

Environmental Health & Safety

SUBJECT:Air Permit Application Procedures

The following are the existing procedures for obtaining Air Permits and Registrations from the South Coast Air Quality Management District (SCAQMD). These procedures are also available on the Environmental Health & Safety Web Page at http://www.cpp.edu/~ehs/files/occupational/doc/AirPermitProcedures.doc with imbedded links to SCAQMD documents and forms. Please distribute copies of these procedures to your Managers, Project Coordinators, Project Managers, Contractors, or others that may coordinate the construction, installation, alteration, replacement or operation of equipment that emits or controls the emission of air contaminants. Some examples of this type of equipment are air scrubbers, charbroilers, boilers, internal combustion engines, furnaces, generators, incinerators, negative air machines, process heaters, spray paint booths, street sweepers and water heaters. A list of the equipment currently on campus is available in a Microsoft Excel file on the Environmental Health & Safety Web site at http://www.cpp.edu/~ehs/files/occupational/xls/AirDevices.xls. This file contains links to copies of the current SCAQMD permits.

The purpose of this procedure is to comply with the current air quality laws, avoid fines, and expedite the process of obtaining the required permits.

Air Permit Application and Registration Procedures

A SCAQMD Air Permit is written authorization to build, install, alter, replace or operate equipment that emits or controls the emission of air contaminants. The possession of an SCAQMD permit and compliance with the permit conditions ensures that California State Polytechnic University, Pomona maintains compliance with federal, state and local air quality standards/regulations and is making steady progress toward achieving and maintaining good air quality.

In order to maintain compliance with SCAQMD regulations the University requires that permits and registrations be obtained before the equipment is installed and operated. Departments and contractors will be responsible for any fines for operating equipment without a permit or proof of registration. This will be accomplished by complying with the following:

  1. Contact EH&S Michael P. Huyter, Environmental Specialist, at extension 3230 or E-mail at for consultation and assistance.
  2. Determine if the equipment is exempt from permitting by SCAQMD Rule 219 (http://www.aqmd.gov/rules/reg/reg02/r219.pdf ). Note that charbroilers, negative air machines. boilers/process heaters (1,000,000 up to and including 2,000,000 Btu/hr heat input), etc. are typically exempt from permitting, but do require submission of a Rule 222 Registration Form (see below).

Air Permit Application Procedures

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  1. Verify that Internal Combustion Engines will be located greater than 500 feet from any K-12 School or any off site receptor and that no more than 2 engines are located within 500 feet of each other (Reference Rules 1470 and 1472).
  2. Verify that the Equipment complies with and will be operated in compliance with applicable SCAQMD Rules. SCAQMD Rules are located at http://www.aqmd.gov/rules/rulesreg.html.
  3. Determine if the equipment is certified by the SCAQMD. Information on certified equipment can be found though the links listed under “AQMD Certified Equipment Lists” on the SCAQMD Web Page at http://www.aqmd.gov/aqmd/certification_programs.htm.
  4. Obtain the following required forms from SCAQMD’s Web Site (SCAQMD’s list of forms is located at http://www.aqmd.gov/permit/forms.html#basic).
  • An SCAQMD Application for Permit to Construct and Permit to Operate from 400-A (http://www.aqmd.gov/permit/Formspdf/Basic/AQMDForm400-A.pdf).
  • A California Environmental Quality Act Form 400 CEQA from http://www.aqmd.gov/permit/Formspdf/Basic/AQMDForm400-CEQA.pdf.
  • An applicable SCAQMD Equipment Specific Form 400 – E – xx from the list at http://www.aqmd.gov/permit/forms.html#Supplemental%20Forms.
  • If applicable a Rule 222 (http://www.aqmd.gov/rules/reg/reg02/r222.pdf) Application Form.
  • Form A for Asbestos Negative Air Machines (http://www.aqmd.gov/prdas/docs/400E-222A.doc or
  • Form B for Boilers and Process Heaters (1,000,000 up to and including 2,000,000 Btu/hr heat input) (http://www.aqmd.gov/prdas/docs/400E-222B.doc).
  • Form C for Charbroilers (http://www.aqmd.gov/prdas/docs/400E-222C.doc)
  • Form 222-OW for Oil Production Well Group(http://www.aqmd.gov/prdas/docs/400E-222OW.doc)
  • Form 222-Ag for Agricultural Engines (http://www.aqmd.gov/prdas/docs/400E-222Ag.doc)
  • Form 222-PCD for Printing, Coating and Drying Equipment (http://www.aqmd.gov/prdas/docs/400E-222PCD.doc)
  • Form 222-SD for Agricultural Gasoline Storage & Dispensing Equipment (http://www.aqmd.gov/prdas/docs/400E-222SD.doc)
  • Form 222-4T for Facility with no written permits and four tons or more of VOC emissions per year (http://www.aqmd.gov/prdas/docs/400E-222_4T.doc)
  • SCAQMD’s information on obtaining the above forms is at http://www.aqmd.gov/permit/.
  • SCAQMD maintains a consultant list of Certified Permitting Professionals, at http://www.aqmd.gov/cpp/cpplist.html, that can assist in the completion of the appropriate forms.

Air Permit Application Procedures

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  1. Fill out the required forms to the best of your knowledge. Some of the standard information required on these forms is listed below for your convenience.
  • IRS Number: 9 5 4 2 5 5 6 5 9
  • Facility ID Number: 0 0 4 3 5 1
  • Type of Business: Education
  • Primary SIC Code: 8221
  • Number 0f Employees: 2300
  • Contact Person: Mr. Michael Huyter
  • Contact Person’s Phone: (909) 869-3230
  • Contact Person’s Fax: (909) 869-4698
  • Contact Person’s Email:
  • Name of Responsible Official of Firm: Mr. David L. Patterson
  • Responsible Official’s Phone: (909) 869-4697
  1. Return all the completed forms and copies of any information regarding if the equipment is listed on the SCAQMD Certified Equipment List (Note: A model/family of equipment is certified when AQMD approves it as meeting all applicable air quality requirements) to EH&S, attention Michael P. Huyter, for submission to SCAQMD.
  • EH&S will review/edit the forms and determine appropriate fees. The submitting department or contractor will be responsible to obtain a check for the fees and provide the check to EH&S.
  • EH&S will submit the completed forms and fee to SCAQMD.
  1. EH&S shall, upon receipt of the actual permit from SCAQMD:
  • File a copy of the permit for record keeping purposes.
  • Forward the original permit or proof of registration to the contractor for inclusion into the final construction package when the building/project is completed and turned over to the University.
  • Forward a copy of the permit or proof of registration to the department for record keeping and compliance with all permit conditions.
  1. Departments (e.g. Facilities Management or Facilities Design and Construction) and contractors shall ensure:
  • All permits are posted and proofs of registrations are maintained on site, including construction sites, in accordance with SCAQMD Regulations.
  • The “Conditions of the Permit” are being followed and record keeping is being accomplished in accordance with SCAQMD Regulations.
  • EH&S is provided with building and room numbers of the posted permit(s) and that all the equipment included in a permit or registration is marked.
  • EH&S is notified for all SCAQMD inspections in order to provide a staff member to accompany the inspection team and assist in answering any questions the inspector may have regarding the equipment or the permit conditions.

Air Permit Application Procedures

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The above procedure does not apply to the Cal Poly Pomona Foundation. The Foundation is currently handling its own SCAQMD permit program. As a courtesy, the Foundation forwards copies of applications, permits, registrations and other information to EH&S.

Michael P. Huyter, of my staff is available to assist you with SCAQMD permit requests, Rule 222 registration, permit tracking and record keeping. Please feel free to contact him at extension 3230 or via E-mail him at .

Distribution

Dr. Mahyar A Amouzegar, Dean, College of Engineering

Ms. Cora M. Culla, A.S.I. Executive Director

Mr. Andy Feinstein, Dean, Collins College of Hospitality Management

Ms. Daiken R. Fiore, Interim Manager, Graphic Communication Services

Mr. Mark Miller, Director, Facilities Management & Capital Projects

Dr. Mandayam A. Srinivas, Interim Dean, College of Science

Mr. George Barney Wright, Associate Director Facilities, University Housing Services

Dr. Lester Young, Dean, College of Agriculture

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