No.TR004

May 19, 2016

SUB: GUIDELINES FOR FLEET OWNER REGISTRATION (VRR01) : GOEX

  1. You will need to first create a user id and password. Pls follow the following steps:
  1. First Time Login:
  2. Pls. type the following URL :
  3. This will open up a screen and allow you to register as Customer or Fleet Owner or Driver.
  4. Choose Fleet Owner profile as your option and enter your email id (company mail id only) and mobile telephone no.
  5. The System will generate a One Time Password (OTP) and send the same to your mail. Access your mail id and from there input the OTP on your mobile phone. This process is to authenticate both the mail id and mobile no of the Customer user.
  6. The system will now take you to next screen and allow you to create your own id and password. You need to remember your user id and password for future use.
  7. Hence note it down and preserve the same. [For testing purposes you may create a simple id such as your initials (ND for Nitin Dhawan) and a simple password such as nd@123456]. Pls. keep this information as confidential.
  8. For subsequent Logins use the following URL :
  9. For subsequent Logins input your user id and password and access the system.
  1. Before starting the process of registration, please keep the following documents ready and in hand.

1)PAN No.

2)Service Tax No.

3)Address Proof

4)Cancelled cheque of bank of the customer

5)Registration Certificate

You will need to scan and upload copy of all the above documents as part of registration.

  1. Fleet Owner Registration Form/Screen has three parts.
  • Fleet Owner Profile
  • Contact Details
  • Bank Details.

Choose Fleet Owner profile and the system will allow you to enter all required information

There are two types of information required: mandatory information which is a must and essential. The relevant fields show this with an asterisk(*) in red colour.

  1. Please enter the following information on theFleet Owner Information(Screen1).

1)Complete Company Name

2)Select type of company - you will see 6 OPTIONS as under :

a)HUF

b)Individual (not a firm or Company)

c)Limited Company

d)Partnership firm with the limited liability (PLL)

e)Private Limited Company

f)Sole Proprietorship.

Most often you will find the following 4 types of companies

i)Limited Co.

ii)Partnership Firm

iii)Partnership with limited liability (PLL)

iv)Private Limited Company

In few cases you will come across Sole Proprietor Company – this means the owner is the sole proprietor of the company and he does not have any Partner. Very rarely will you find HUF type of company.

3. PAN No.

Please enter PAN No. and upload the scanned copy of the same.

  1. Service Tax No. (If any)

Some transporters may not have the Service Tax Number. Please note that Service Tax is mandatory where the turnover of the firm exceeds Rs.10 lakhs per annum.

5.Credit Period:

We will extend either 15 or 30 days credit or not more.

Any credit above 30 days will be subject to GoEx approval and will be charged 1.5%

per month.

  1. Address:

Line 1 &Line 2

  1. Please obtain the registered office address of the Company with their Pin code. Once you enter the pin code the system will automatically bring forward the District, Taluka, City and state.

Complete all the fields and press Next to go to next screen.

  1. Contact Details (Screen 2)
  1. Name, Designation, Mobile No. and Email ID/Landline Details are compulsory.
  1. Additional Associates

i)You will find at the bottom part of the screen the details of Associate name.

There are some transporters who hand over the running of their truck to an

Associate (booking agent or Broker).

ii)In such cases you must ask the fleet owner whether they will operate thevehicle

on his own or whether he will do through Associates.

iii)In case he does it on his own than this field may be left as blank. However, if he

wish to work through an Associate than you must first create a profile of the

Associate/Broker and then come back to this part of the screen to complete the

process.

See the guidelines of the registrations of the Associates – (Document No. TR003)

On completing the SCREEN 2, you may move to the next Screen

iv)(Bank Details – Screen 3)

Please enter the following information in complete.

1)Bank Name as per the cheque

2)Bank Account number mentioned on the cheque

3)Branch Name mentioned on the cheque

4)IFSC Code mentioned on the cheque

5)Complete address with city/state/pincode

In certain case customer may have 2 bank (alternate bank) in which you may enter information of both the banks.

REFERENCES (1)

Name of Person

Telephone Contact

Email ID

REFERENCES (2)

Name of Person

Telephone Contact

Email ID

VI) Income Tax

i)Declaration for Tax Deducted at Source (TDS).

ii)As per the Provision of Government Income Tax Act, we (GoEx) is obliged to deduct tax @10% on amount of rate payable to Transport/Fleet owner. However incase the transport/fleet owner has 10 or less vehicle, we (GoEx) has not to deduct any tax on the freight payable by us.

iii)We must in such situations take a declaration from all such fleet owners.

iv)While registering of Fleet Owner, you must check the number of trucks/vehicle owned by fleet owner has obtained declaration as per the attached Form No.DC001.

You may find the remarks at the bottom of the Screen which read as under:

VII)I agree to GoEx terms and conditions of use and the privacy policy of Goex I further agree to receive promotion and transactional communications from GoEx Logistics Pvt.Ltd.

Please put a tick mark against this and make the customer aware that this is consent on his behalf. The tick against this is mandatory as it is a requirement of government authorities.

VIII)Save as Draft or Submit

  1. In certain cases some information from the customer may be missing specially the copy of the mandatory documents and in such cases you must save the information by pressing Save as Draft. This will allow you to input the information once it is available.
  2. In case all details are available and uploaded, pls. press the submit button. The system will now proceed to check all the mandatory information (marked with red asterisk * ).
  3. In case any information is not available the system will highlight in red all the missing mandatory information. You must proceed to complete all the necessary fields and then press submit button. In case you find some information is missing and not readily available, pls. press saves as draft.
  4. In case all information is available and you have pressed submit button, the system after verification will display a message “ form submitted for Checking”
  5. In case you have saved the form as Save as Draft, the next time you login, and select customer, you will see a list of all Customer forms which are saved as draft. You can now proceed to complete all information. See point I.8 and I.9 on how to login the next time.
  6. All hard copy of scanned data uploaded in registration form must be signed by Customer representative and couriered to the Attn of Contact Centre at the address given to you.
  7. In case of any doubts or queries, pls. contact representative at The Contact Centre.

IX)PROCESS FOR UPLOADING A FILE

In case the soft copy of the attachment is not available, you may please follow the following process:

1)Take a photo of the concerned document from your camera on the Mobile Phone. In case you have a Tab, you may use the camera of the Tab.

2)Mail the photo pic taken from your hand phone or Tab to your own mail ID.

3)Access the mail received as mentioned in Point (2) from your Laptop/Tab.

4)Save the attachment received in Point (3), on your Desktop/Laptop.

5)Upload the saved file on the Desktop/Laptop to the GoEx system.

No.DC001

DATE :______

To

M/s.GoEx Logistics Pvt. Ltd.

C1, 2 &3, Tex Centre,

Off Saki Vihar Road,

Chandivali Road,

Andheri (East),

Mumbai – 400 072

Dear Sir,

Sub: Declaration for Non Deduction of TDS for the Financial Year 2016-17

We hereby declare that the number of Goods carriages / Vehicles /Trucks/ Tempo owned by me/us in total does not Exceed 10 Nos. during the Financial Year on any day of the year.

We are pleased to enclose herewith Our self-Attested Pan Card Since the goods carriage owned by me/us are not more than 10 Nos. in the stated financial Year, We are covered under the provisions of section 44AE of the Income Tax Act .

We request you, not to deduct TDS on freight charges paid or credited to our account for the financial year 2016-17. In case of any Income Tax Liability arise in this account we are solely /personally responsible for it.

NAME OF THE COMPANYSIGNATURE

RUBBER STAMP OF THE COMPANY NAME OF THE PERSON

Encl : Self Attested copy of PAN