OFFICE SPACE, MAILBOX AND SHADOW BOX REQUEST FORM
Student Union Space Only
· Office Space requests must be turned into the Office of Student Involvement by 5:00 pm on Friday, March 13, 2015.
· Office Space assignments will be communicated to those successful in obtaining office space by July 1, 2015.
· Office space assignments for 2015-2016 will be posted in the Office of Student Involvement and the Student Union office by July 1, 2015.
· Organizations who are allocated office space for next year will be REQUIRED to have at least two organization leaders read and sign an office space agreement before access to the space will be granted.
· Student Organizations who lose an office space or who are changing office space MUST have their current office space cleaned out of all non-university property by April 24, 2015. Swipe access to these spaces will be removed by April 24, 2015.
· Student Organizations who are assigned the same space for next year do not need to move items out and will have no interruption of access. But, these office spaces will be subject to inspection, repair work and/or cleaning over the summer.
· Student organizations must apply for office space, mailboxes and shadowboxes annually. Having an office one year does not guarantee an office space for subsequent years.
To complete this application, type in the highlighted boxes and tab to the next box. To indent, hold the control key and press tab. Once you have completed the Annual Report, save the document and email to . In the Subject line of the email, enter “Office Space – Name of Organization”.
1. Please type. It is critical that the information is legible.
2. Submit the completed report electronically to the Office of Student Involvement by emailing to by 5:00 pm on Friday, March 13, 2015.
3. Make sure that the student leaders for the 2015-16 year have a copy of this report.
4. Consult with Office of Student Involvement staff at any time: Student Union 2504 Phone: 419.530.4944
Student OrganizationDid organization have office space for the 2014-2015 year? / Yes No / If so, where
How was this space utilized?
Do you wish to apply for an office space in the Student Union for the 2015-2016 school year? / Yes No
Please indicate by SU room number your room request for NEXT YEAR:
First Choice:
Second Choice:
If allocated a SHARED office space, with which other student organizations would you prefer to share?
Number of student members:
Office space for student organizations is a privilege, not a right. Having had an office space assigned in the past does not automatically mean one will be assigned next school year. More student organizations will apply for office space than there are spaces available. Please describe why your student organization NEEDS office space in the SU.
To qualify for office space, student orgs must be RECOGNIZED through the Office of Student Involvement, must be in good standing with the Office of Student Conduct and may not have any unresolved payment issues.
Does this student organization meet this criteria? / Yes NoIf so, where
Did your organization have a mailbox during the 2014-2015 school year? / Yes No
If yes, how often did you empty it?
Do you request a MAIL BOX in the SU for the 2015-2016 school year? / Yes No
If so, where
Did your organization have a shadowbox during the 2014-2015 school year? / Yes No
Do you request a SHADOW BOX for the 2015-2016 school ye? / Yes No
If so, where
Contact Information (May 2015 - April 2016):
Name Contact #1Email Address / Phone Number
Name Contact #2
Email Address / Phone Number
Name Advisor
Email Address / Phone Number
Office Use Only
Verified RSO / Office Space Assigned / Mail Box Assigned / Shadow Box Assigned