Student Organization Funding Application

STUDENT ORGANIZATION FUNDING APPLICATION

Student Development Diversity Initiatives (SDDI) is committed to supporting any activities and events that foster the engagement of the Cornell community and beyond from recognized undergraduate student organizations registered under Student Development Diversity Initiatives (SDDI). Funded events must fulfill one of the following objectives: Educational development and community engagement. The maximum allotment of funds is $1000 for collaborative events involving multiple registered SDDI organizations. Single organizations are eligible to apply up to $500. SDDI funding is limited, competitive, and funding is not guaranteed.

Funding Criteria

Proposed programs and events must be culturally inclusive and open to the entire Cornell community. Student Development Diversity Initiatives strongly encourages funding collaborative efforts between student organizations and/or other university departments.

Student Development Diversity Initiatives will NOT consider funding for the following:

·  Organizations who have already received SDDI funding during the 2016-2017 academic year

·  Expenses for past events

·  Events held outside the Ithaca area

·  Strictly social events (i.e. parties)

·  General body meetings/events held for members only

·  Travel & Lodging for organization members

·  Events deviating from original proposal/budget

·  Publications

·  Uniforms/Costumes

·  Durable Goods

·  Awards, plaques, gifts etc. for members or speakers

·  Decorations

Submission & Deadline

Only completed applications will be considered for funding. All applications must be emailed to by the deadline which is 4:30 pm on the second Thursday of every month. You can also drop off a paper copy to 626 Thurston Avenue. If you would like additional help to apply for funding, please email After an application is submitted, the organization will be contacted for further steps the following week.

Funding Decisions

Before a funding decision is made, the advisor(s) of the organization(s) requesting funds may be contacted. The president and treasurer of the organization(s) will be notified of funding decisions via e-mail within 1 week of application submissions and successful completion of any follow up items.

General Information

Organization Information

Organization Name:

Organization Mission:

Advisor:

Net-id:

Phone:

President:

Net-id:

Phone:

Treasurer:

Net-id:

Phone:

Event Proposal

Event Title:

Event Date & Time:

Confirmed Venue/Location:

Event Description/Purpose of Activity (800 words maximum)

Attendance:

·  How many people do you expect to attend this event?

·  Who is your target audience?

·  How will your organization be advertising this event?

·  Is there an admission fee?

Is this an annual event? Yes No

Event Goals

·  How does this event align with SDDI’s mission of supporting the growth and identity development of students beyond the classroom; fostering a culture of understanding and inclusion where students build bridges and engage across difference while developing cultural and global awareness, social responsibility, and leadership?

Event Schedule (attach)

·  Please provide a general agenda for the event, including time for set up and clean up

Performers/Speakers (attach additional pages if necessary)

·  If there are any performers/speakers, please list their name(s), attach a bio, and if they have already been confirmed.

Budget Section

Complete the provided budget form below, and attach any supplemental information/documentation (i.e. estimated cost of travel, estimate of food cost, any confirmed price quotes, etc.) Applications without complete budget forms with supportive documentation will not be considered.

Amount / Description
Revenue
Ticket Sales
Co-Sponsorships (Organizations)
Co-Sponsorships (Departments)
Income (Organizaton account, SAFC
gifts, or other)
Total Revenue:
Expenses
Performers, speakers, including transportation/lodging fees and
honoraria
Technical (Audio/visual) Costs or
Rentals
Food/Catering
Copies & Printing (flyers, posters, mailings, etc.)
Misc. (please specify)
Total Expenses
Total Amount Requested from SDDI

·  What other funding sources are being pursued in support of this event? Please include contact information of each funding source that you will be seeking.

Student Funding Agreement

The following contains important information regarding the funding process, should the Student Development Diversity Initiatives Finance Commission approve your request.

·  Funding Preferences:

o  Applications should demonstrate a serious and planful approach to coordinating the proposed event

o  Proposed events should clearly align with the mission of SDDI

o  Proposed events are preferred to be co-sponsored by multiple registered undergraduate student organizations and primarily serve undergraduates

o  Applications should list more than one source of funding for their program

o  Applications with detailed, itemized budgets and supplemental financial documentation are strongly preferred over those with vague and general budget proposals

o  Events that are strictly social are ineligible for SDDI funding as well as fundraising events.

·  Funding Notification & Transfer:

o  Funded student organizations are required to submit pictures of event and receipts to no more than 2 (two) weeks after the event. Please submit at least two pictures of the event and any/all receipts associated with the event that were not already included in budget proposal. SDDI reserves the right to withhold distribution of funds if the above conditions are not met. Additionally, organizations may lose eligibility for future funding.

o  REIMBURSEMENTS – It is your responsibility to safe keep all original receipts or invoices you wish to have paid, and submit them to within 15 days of the event end date (failure to follow this step may result in loss of awarded funds and future funding eligibility.) There may be a follow-up meeting where you will be assisted with completing the University Reimbursement Form accurately. It is not acceptable to request reimbursement for expenditures made by a person other than yourself. If funds are borrowed or shared, we will reimburse the appropriate person who incurred the expense with proper verification. SDDI reserves the right to withhold distribution of funds for unauthorized charges. Reimbursement process can take up to four-six weeks under normal circumstances.

o  CU DEPARTMENT TRANSFERS/DIRECT PAYMENTS – SDDI may allow funds to be transferred to a Cornell department account if the funded event/program has one (i.e. SAFC or MGLC). Also, we may “direct pay” for preliminary expenses prior to event. Both of these options need prior approval and require a post-follow up meeting along with submission of original receipts. Please email at least 2 weeks ahead of time in this instance.

Student Funding Agreement (cont.)

·  Promotion: If SDDI sponsors the proposed event, it is expected that the organization(s) will list SDDI as a (co-)sponsor on event promotion. All promotion must be approved by SDDI at least 3 (three) weeks before the event is held. If SDDI is not listed as a co-sponsor on the event publicity, the organization(s) may become ineligible for future SDDI funding.

Questions or concerns about your application and funding eligibility may be directed to the SDDI staff at .

I have read, understand and agree with the funding guidelines and requirements for receiving funds through the SDDI and I certify that all information provided is accurate to the best of our knowledge.

President’s Signature: ______Date:

Treasurer’s Signature: ______Date:

Advisor’s Signature: ______Date:

------Office Use Only------

Date Application Received: ______

Reviewed By: ______

Signature: ______

Funding Request Status: Approved Amount Approved: $______

Pending Reason: ______

Denied Reason: ______