Division of Student Affairs

Annual Report

2006-2007

Submitted by

Larry D. Roper

Vice Provost for Student Affairs

Overview of 2006-2007 Division of Student Affairs Priorities

The following priorities we established for the 2006-2007 academic year. Progress relative to these priorities will be discussed in the appropriate section of the annual report:

  1. Realignment of Student Affairs programs services to match available resources. Included in this challenge are addressing:
  1. Restructuring the Division of Student Affairs
  2. Addressing staffing levels in core access areas(Financial Aid, Registrar, Admissions)
  3. Staying aligned with the OSU Strategic Priorities
  4. Focusing on core Student Affairs Mission
  5. Continue emphasis on student success, outreach, diversity and research, with special emphasis on primary prevention programs, mental health issues and assessment)
  1. Partner with Academic Affairs to complete design and implementation of a student success agenda;
  1. Completing data gathering and long-range planning to enable completion of “white paper” on self-support units, which will allow for:
  1. Better understanding of the impact of university fees/assessments with commensurate benefit to students
  2. Greater clarity on funding, facilities and infrastructure issues facing those units
  3. Clearer picture of the financial future for self-support units
  1. Work with Academic Affairs and Intercollegiate Athletics to make a successful hand-off of the BEST Program so that it is sustainable.
  1. Complete the scholarship database project and continue work with the Foundation on appropriate donor agreement language for scholarships and effectively transition Diversity scholarship to an entity who can administer them on behalf of OSU Foundation.
  1. DIVISION OF STUDENT AFFAIRS 2006-2007 HIGHLIGHTS

2006-2007 was a year of significant change for the Division of Student Affairs. We embarked and implemented a major organizational realignment. Among the goals for our realignment were:

  • Align mission-related priorities with available resources
  • Rethink organizational design in light of institutional expectations, responsibilities and commitments
  • Construct solid context for final organizational and resource decisions
  • Establish budget priorities
  • Implement a new organizational model

Initiatives in support of student engagement and success

  1. In the summer of 2006 Oregon State University implemented the BEST (Bridge to Encourage Scholars in Transition) Program was developed and implemented. Following the initial year of implementation, leadership of the BEST program was transitioned to be co-lead by the Directors of the Academic Success Center and Student Athlete Academic Support. The program continues to draw upon collaboration of faculty and staff from numerous units across campus.
  1. Academic Affairs and Student Affairs department heads held a joint retreat in summer 2006 to explore ways we can better support a shared agenda for student success. It was determined that our first step would be to align academic support units, specifically to transfer the Educational Opportunities Program to Academic Affairs so that it can better connect with the Academic Success Center. Subsequently, the Vice Provosts of Academic Affairs and Student Affairs issued a “charge” to all academic support units to guide their efforts to increase effectiveness and reduce redundancies. There work will continue through the 2006-2007 academic year.

Major research/scholarship initiatives

  1. As is the case every year, all Student Affairs units completed assessment plans. In addition, under the leadership of Rebecca Sanderson the Student Affairs assessment program continues to garner national attention as a “best practice” model.
  1. The Office of Admission has received a great deal of national attention for its use of the Insight Resume. Our efforts have been the subject of magazine cover stories, feature articles and interviews with Michele Sandlin. Because so many institutions have requested permission to implement our Insight Resume we have needed to work with licensing to protect our intellectual property.
  1. The OSU Division of Student Affairs assessment, scholarship and research efforts have been highlighted in publications and conference presentations, including:

Publications

Oster, S. N. (2007) Circle eight: Well-coordinated assessment. In J. H. Cook, & C. A. Lewis (Eds.) Student and academic affairs collaboration: The divine comity (pp. 171-197). Washington, D.C.: National Association of Student Personnel Administrators, Inc.

(Rebecca Sanderson and Dan Larsen contributors)

Bresciani, M. J. (2006) Outcomes-based academic and co-curricular program review: A compilation of institutional good practices. Sterling, VA: Stylus.

(Rebecca Sanderson and Larry Roper contributors)

Bresciani, M. J. & Gardner, M. M. (in press) Good practices in student affairs/services: Assessment of student learning and development. Washington, D. C.: National Association of Student Personnel Administrators, Inc.

(Rebecca Sanderson and Pat Ketcham contributors)

Javier Cervantes contributed articles for the following:

  • Athletic Management Magazine: Marketing ¿Habla Español?, November, 2006
  • Hispanic Outlook in Higher Education, Punto Final: Immigration: Clash of the Class, October 23, 2006
  • El Hispanic News, Fall 2006

Xing, J., Li, J., Roper, L.D., and Shaw, S, , Editors (2007). Teaching for Change: The Difference, Power, and Discrimination Model. Lexington Books,

Roper, L.D. (2007) Creating, sustaining, and transforming difference, power, and discrimination programs. In Xing, J., Li, J., Roper, L.D., and Shaw, S., Editors. (2007). Teaching for Change: The Difference, Power, and Discrimination Model. Lexington Books

Roper, L. D. (2007). Controversy and Community: The Effect and Affect of Student Values Expression. Journal of College & Character. Volume VIII, NO. 3, April 2007

OSU Student Affairs Research Reports Available through OSU Library Archives

Sanderson, R. A. (2006). Oregon state university cooperative institutional research survey 2005 freshman survey results. Student Affairs Research Report 03-06. Corvallis, OR: OSU Division of Student Affairs.

Sanderson, R. A. (2007). Multi-institutional study of leadership: Oregon state university results. Student Affairs Research Report 01-07. Corvallis, OR: OSU Division of Student Affairs.

Sanderson, R. A. (2007). Oregon state university cooperative institutional research program 2006 freshman survey results. Student Affairs Research Report 02-07. Corvallis, OR: OSU Division of Student Affairs.

Presentations

(Below are selected presentations by Student Affairs faculty)

Sanderson, R.A., Ketcham, P., Alexander, J. D., Garagnani, R., Clawson, T. (2007). Assessment methods and processes: Case studies from a division of student affairs. Presented at the 2007 International Assessment and Retention Conference. St. Louis, MO: National Association of Student Personnel Administrators.

Sanderson, R.A. (2007). Getting started in evaluating student learning in student affairs/services. Presented at the 2007 San Diego State University Evaluating Institutional Learning Centeredness Conference: San Diego, CA

Strengthened Groups Program, including very successful Grief Group and Mindfulness Meditation group (both very popular with students) Provided training for all CAPS clinicians in providing services to transgender students – in response to student feedback and need

Poster presented by Michele Ribeiro at National Multicultural Summit: The Arts or the Sciences? Understanding the Career Development of Muslim College Student Women

Panel presentation by Michele Ribeiro at American Group Psychotherapy Association:Developing Group Intervention in College Counseling Centers-Part III (Michele’s segment entitled Facilitating Groups for Ethnically Diverse Students)

Jo Frederick worked with coordinators from Washington, Utah, California, and British Columbia, Canada to produce the third Western Network of Communication Access Providers (WNCAP) Spring Conference. WNCAP is the only organization that provides professional development to speech to text service providers using a variety of systems: C-Print, TypeWell, CART, and Automatic Speech Recognition

Tracy Bentley-Townlin co-presented with Disability Services colleagues from Arizona State University and San Francisco State University at the Association on Higher Education and Disability in San Diego.

Roper, L.D. (2007). Navigating Institutions through Integrative Learning Paradigms. Presented at the 2007 San Diego State University Evaluating Institutional Learning Centeredness Conference: San Diego, CA

Major outreach/engagement initiatives

  1. We continued our involvement with PeaceJam; this year we attracted more than 250 high school students and teachers from Oregon, Washington and California for the weekend long PeaceJam conference. Participants engaged in workshops, interacted with the Nobel Laureate and participated in community service projects. In addition, this year OSU served as a demonstration site where leaders of PeaceJam from across the country came to our campus to learn from our program. We have been cited by PeaceJam as having a well-run, organized and innovative program. Again, more than thirty OSU undergraduate and graduate students received extensive training and served as mentors for the weekend program. This activity was implemented through collaboration among Student Affairs, International Programs and the Corvallis School District. This year’s Nobel Laureate Betty Williams was especially engaging. PeaceJam is a year-around program that requires to teachers to implement specific curricula and support student community service and outreach efforts.
  1. The Division of Student Affairs partnered with ASOSU and MU Programs to support OSU’s involvement with SOLV, a statewide community service effort to improve the environment in communities throughout Oregon.
  1. Other outreach activities are detailed in the diversity section of this report

Awards & Recognitions

Ellen Taylor, Director of Counseling and Psychological Services was named to Board of International Association of Counseling Services, Inc. (accrediting body)

Kate Peterson was presented with the National Leadership Award for the Western Region of the National Association of Student Financial Aid Administrators at its annual meeting in Washington DC.

Steve Shaw from University Housing and Dining received the Association of Office Professionals Member of the Year Award

Joe Luker from University Housing and Dining received OSU Exemplary Employee Award

Larry Griggs received the Phyllis Lee Award at the 2007 Martin Luther King Peace Breakfast.

Linda Anderson, Sexual Assault Support Services Coordinator, was named one of the Women of Achievement by the OSU Women’s Center

Marcus Langford, SOAR Program Coordinator, received the Outstanding New Orientation Professional award from the National Orientation Directors Association.

For an unprecedented 3rd year in a row, a SOAR grad student received the National Orientation Directors Association Norman K. Russell Scholarship. Erin Biddlecombe received this year’s honor.

In November 2006 Larry Roper received the Outstanding Professional Educator Award from the University of Maryland College of Education Alumni Chapter, 2006

  1. STRATEGIC PLAN IMPLEMENTATION

The following represents a summary of events and accomplishments for the Division of Student Affairs relative to Oregon State University’s Strategic Priorities and Division and unit goals. The Division of Student Affairs continued to pursue key initiatives relative to the OSU Strategic Plan – Enhancing Student Success; Increasing Research and Outreach; and Increasing Diversity. In addition, our organization pursued the general goals for the Division of Student Affairs identified in our 2005-2006 annual report, in addition to continuing strategic goals from the previous year. In general, we aspired to refine and expand current goals in the areas of student success, diversity, research and outreach, while also pursuing these additional goals:

  1. Realignment of Student Affairs programs services to match available resources. Included in this challenge are addressing:
  1. Partner with Academic Affairs to complete design and implementation of a student success agenda;
  1. Completing data gathering and long-range planning to enable completion of “white paper” on self-support units, which will allow for:
  1. Work with Academic Affairs and Intercollegiate Athletics to make a successful hand-off of the BEST Program so that it is sustainable.
  1. Complete the scholarship database project and continue work with the Foundation on appropriate donor agreement language for scholarships and effectively transition Diversity scholarship to an entity who can administer them on behalf of OSU Foundation.

Enhancing Student Success

  1. The reorganization of Student Affairs included major changes to the student activities, program advising and leadership segments of several units, including the MU Programs Office. That office will now be a part of the Leadership cluster, but still reporting within the overall Memorial Union organization. A new position was created for Director of Leadership.
  1. All Student Affairs diversity units were realigned to create a new unit, Intercultural Student Services. It is our hope this unit will allow for greater communication, collaboration and philosophical congruence among those serving diverse populations.
  1. Colleagues across the Division of Student Affairs demonstrated true community leadership by supporting each other in coordinating and executing AfterHours, a late night activity offered as an alternative to unhealthy alcohol-related activities. AfterHours is intended to be interactive, educational, fun activities for students featuring music, art, film, poetry and recreation.
  1. Based on feedback and suggestions gathered during needs assessments with students in the SEEDS community last year, Student Involvement created a leadership and organization development workshop series. These workshops, presented by SI Student Staff members, were open to all students throughout the year, and were also made available by request. The list and descriptions of these workshops can be found at
  1. Members of the SI Student Staff gave approximately 35 presentations to Odyssey classes and groups of perspective students on the topic of “Get Involved @ OSU.”
  1. We were able to work with students to secure funds to hire a full-time psychiatrist.
  1. Priority Registration was implemented. The new model provides students who are closest to graduation with access to much needed sections of courses. The two-phase registration process allows for better availability for all students to courses they may not have gotten in the single phase model. These changes have seen positive reactions from students and academic advisors alike.
  1. ATLAS (Articulation Transfer Linked Audit System) and Degree Progress/Audit was implemented. ATLAS was initiated by Senate Bill 342. It is Oregon's initiative to create a centralized degree audit and articulation program, a statewide system showing students how their course credits transfer among community colleges and OUS universities. The ATLAS Articulation Workgroup, including representatives from enrollment management units, academic advisers, teaching faculty, and academic programs worked very hard to address significant issues so that ATLAS could be implemented at OSU.
  1. Led by Kate Peterson, the Division of Student Affairs worked with the OUS Foundation to ensure smooth transition of scholarship administration. While this effort continues the awarding process has experienced no interruptions, while focus on service to students and fund-raising for new scholarships has been elevated.
  1. Forfall 2007 scholarship awards, academic unit scholarship administrators will have the ability to add disbursement rules that will monitor some factors of student eligibility. This is the first phase of a planned scholarship coordination database.
  1. Created the Healthy Campus Initiative Prevention and Response Leadership Model, which allowed for alignment of OSU’s efforts to promote and support a healthy campus environment. Priorities for the Healthy Campus Initiative Leadership Team included maintaining quality response to significant campus incidents, increasing professional development for prevention and response teams (hosted first quarterly professional development day), and increasing web-based resources for the campus and community populations.
  1. Created the Mini-CIRT Leadership – meeting every week to discuss potential and emerging campus issues. This process allows for greater communication regarding possible crisis situations.
  1. Hosted six student affairs professionals from City University of Hong Kong for a two week learning exchange. Student affairs colleagues offered 17 workshops for the group.
  1. Dean of Student Life Jackie Balzer hosted 12 dinners with the Dean with various student leadership groups to discuss campus issues and leadership development needs.
  1. The Office of Student Conduct maintained relationships with the following agencies to reflect OSU’s concern and active interest in the health and welfare of the entire Corvallis community: OSU Public Safety/Oregon State Police/Corvallis Police Department/Corvallis Community Policing Forum/Willamette Criminal Justice Council/OSU Dept of Athletics/Greek Life Advisory Council/Underage Drinking Coalition/Sexual Assault Response Network/Critical Incident Response Team/Bias Response Team/Friends of the Corvallis Police/Alcohol Work Group.
  1. The Office of Student Conduct expanded the Academic Integrity and Success Seminar in collaboration with the Academic Success Center
  1. Fall Career Fairs had record attendees – over 800 each day. In addition, there was record attendance of employers at all Career Fairs
  1. Career Services conducted over 250 presentations to classes and student organizations
  1. Career Services organized a first OSU Nonprofit Career Day, collaborating with community, Idealist.org, faculty, and student groups. Attracted almost 200 students, a dozen faculty presenters, and 56 organizations
  1. In Fall 2006, a total of 985 students were involved in OSU Odyssey, an extended orientation course geared to help new OSU students transition successfully in to the OSU community of scholars. (ALS 111 Odyssey = 765, ALS 112 Odyssey Footsteps = 220)
  1. During the summer of 2006, SOAR served 3,702 new first-year and transfer students during START (increases over the two previous summers).
  1. In its 2nd year, START Bilingüe saw a large increase in participant numbers. We had over 45 parents/family members attend the Spanish-speaking parent/family track. This collaboration is between SOAR, Admissions, CAMP and MEO. Universities in Washington, California, Colorado and Florida are developing similar programs modeled after OSU’s START Bilingüe.
  1. SOAR served 2,627 parents and family members of new students during START ‘06. Our parent/family orientation numbers increased dramatically from last year by +596 participants.
  1. Panhellenic recruitment increased by 25%.
  1. A Wellness Alignment Recreational Sports, Student Health Services and Counseling and Psychological Services [CAPS] was formalized as part of the Division of Student Affairs realignment.
  1. Recreational Sports conducted a series of “Town Halls” with student employees to discuss how that department is involved with connecting health and wellness to campus.
  1. Recreational Sports developed and implemented first stage of the Student Employment Experience Model [SEE] that incorporates the Milestones of Employment: recruitment, selection, hiring, orientation, recognition/advancement, exit, alumni relations, and Core Concepts: job performance, evaluation & analysis, feedback, training, mentoring, development.
  1. Counseling and Psychological Services received accreditation by the American Psychological Association. The pre-doctoral internship program was fully accredited for seven years, the longest period for which accreditation is granted.
  1. The Counseling and Psychological Services and Division of Student Affairs executed a number of activities related to suicide awareness, including:
  • Statewide consortium implemented activities under auspices of federal grant (Partnerships across all 7 Oregon public universities (plus OHSU) will enhance best practices for benefit of all Oregon students)
  • Provided educational seminars to more than 200 faculty & staff
  • Provided educational seminars/programs to 200+ first-year students
  • Distributed suicide risk-reduction brochures to 3000+ parents
  • Reviewed and clarified OSU leave policy (with particular focus on leave for mental health concerns)
  • Provided advanced suicide assessment & intervention training for CAPS clinical staff
  • The first campus in the United States to host the Rita Project in October 2006
  • Suicide Awareness Day in May 2007
  1. UHDS Culinary Faculty provided training to more than 40 staff members in the first phase of its new Certificate Program.
  1. UHDS implemented Residential Education Unit redesign
  1. Realigned the Office of the Dean of Student Life to include Service for Students with Disabilities
  1. Worked with colleagues in Information Services to align the Technology Access Program with SSD. The new unit has been reamed Disability Access Services, as a result alternative formats production has improved in the following ways:

E-Text production (level 1 – no editing).