Streator YMCA Stingray Swim Team

Brett Stone Memorial Invite

Sunday, November 20, 2016

MEET DIRECTORENTRY CHAIRPERSON

Stephanie DeSpainBecky Sterner

10 Oakley Ave.414 Catherine St.

Streator, IL61364Ottawa, IL 61350

Cell: (815) 257-5615Home: (815) 434-0854

E-mail: -mail:

Information and entry fees must be received by Tuesday,

November 15 so heat sheets can be printed on time.

Meet Schedule:

7:00Building opens

7:30Concessions open

8:00 – 9:00Warm-ups (Team warm-up schedule to be determined after all entries are received)

8:00Officials meeting

8:30Coaches meeting

8:30Timers meeting

9:05Events 1 through 6 report to the bullpen

9:10National Anthem

9:15First event

Location:Streator YMCA, 10 Oakley Ave., Streator, IL 61364

Facility: The Streator YMCA has a six-lane, twenty-five yard pool. It is 9-ft. depth at starting blocks and 3.5 ft. at turns. All events start from the blocks. The second and fourth swimmers for the 8 & Under relays must start in the water (shallow end). Bleacher seating available in pool area (limited space). The meet will be using Hy-Tek’s Meet Manager and touch pads at the finish.

House rules:No street shoes, food or drink (water okay; plastic containers only) on pool deck.

Rules:This meet is governed by the current National YMCA “Rules that Govern YMCA Competitive Sports”, Illinois Area Swim Committee and USA Swimming rules.

Smoking:No smoking anywhere in the facility or on YMCA property.

Admissions:Adults:$5.00 per person

Heat sheets:$3.00

Children (including swimmers):Donation of one food item for the Blessings in a Backpack Program. The Streator schools have adopted this program. The hope is that students who rely on the schools for food will also have enough food to eat on the weekends. They get their backpacks filled on Fridays. Typical Backpack Food Items: The backpacks include ready-to-eat food items such as canned tuna in water, juice boxes, instant oatmeal, Ramen noodles, breakfast bars, microwave popcorn, fruit snacks, applesauce cups, pudding cups, Jello cups, mac & cheese, canned soup, raisins, crackers, Poptarts. Please be aware, most of these kids live in a world where some food is better than no food.

Timers:Each team will be required to supply 2 timers for one lane for the duration of the meet.

Officials:We would be grateful for the assistance of several officials. Please list names/phone #’s on summary of fees and release form. Please list names and phone numbers of officials willing to work the meet on the sign-up sheet included in this meet packet.

Warm-ups:Each team will be assigned lanes and times for warm-ups. These assignments will be made after the entries are received. Teams will be contacted with their warm-up assignments.

Eligibility:A swimmer’s age as of December 1, 2016 will determine their age group for the meet.

Entry deadline:All entries must be received byTuesday, November 15.

Entries:A signed Entry Summary / Release Form provided in this packet and payment in full must accompany all entries.

Checks are to be made payable to STREATOR FAMILY YMCA.

Entries must be submitted by e-mail using the Hy-Tek form. Please send a printout copy of the entries, a signed release form, and a check for full payment of entries within 72 hours of the receipt of the original e-mail. E-mail entries to .

Entry fees:$3.50 per individual event; $14.00 per relay event

Entry limitations:Deck entries will not be permitted. Swimmers are allowed to enter a maximum of 5 events, but not more than four individual events or two relays. Relay swimmers must be entered in one individual event.

Awards:Individual events:Custom Medals for 1st through 3rd

Ribbons 4th through 8th

Relay events:Custom Medals for 1st

Ribbons 2nd and 3rd

All awards are to be picked up by the coach or team representative at the end of the meet. Unclaimed awards will not be mailed.

Scoring:Individual events:9-7-6-5-4-3-2-1

Relay events:18-14-12-10-8-6-4-2

Seeding:All events will be time finals from slowest to fastest.

Concession:A concession area will be available throughout the meet.

Meet results:A meet backup file will be e-mailed to coaches at the completion of the meet.

Bull Pen:Will be located in the gym area. All swimmers are required to report to the bullpen or they will be scratched from the event.

Team Areas:Team areas will be located in the gym area. Please leave all open-air “boomboxes” and balls at home.

Rules of conduct:Our goal is to provide a positive environment during the swim meet. The meet will be operated in the spirit of Christian values, good sportsmanship, and consideration for all.

Parental supervision of the swimmers in the locker rooms, the staging area, and the concession area is a requirement for participation in the meet. Lack of such supervision may result in disqualification from the meet.

There will be no coats, food, beverages, swim bags, coolers, blankets, or sleeping bags allowed in the pool area. (respect for limited viewing space, please)

Flash photography will not be allowed in the pool area. Persons taking flash pictures will be warned once. Subsequent violations will result in expulsion from the meet.

Use of tobacco products is not allowed on the YMCA property.

NO STREET SHOES ALLOWED ON THE POOL DECK. PLEASE PLAN ACCORDINGLY.

The Streator YMCA and the Streator Stingrays Swim Team are not responsible for lost or stolen items.

Crescendo Relay Event:Please submit names and ages for your relays at the morning coaches’ meeting. Relays willbe randomly assigned to a lane and heat. Use the entry sheet provided.

Again this year, we will be doing a fun relay between events 40 and 41 (short free and butterfly). This event will not be used for scoring the meet. Here is how it works:

**NEW** Please include Crescendo Relay entries with regular meet entries

Each team may enter 2 Crescendo Relays (twelve different swimmers)

Each relay consists of 6 swimmers. Each relay must have one swimmer from each of the age groups: 8 & U, 8 & U, 10 & Under, 12 & Under, 14 & Under, 21 & Under

Each relay MUST have 3 boys and 3 girls.

If needed, a swimmer from a lower age group may be substituted for a swimmer in an older age group as long as each relay is still using 3 boys and 3 girls.

If needed, two swimmers from the 8 & Under age group may participate if there are no 6 & Under swimmers are available.

The 8 & Under swimmers will each do a 25 yard swim and the other four swimmers will swim a 50 each.

Swimmers will enter the water in age group order so the first swimmer is from the 6 & Under age group with the oldest swimmer going last.

This event is for fun and bragging rights. Entry in this event is not counted against the

total number of events for each swimmer.

PLEASE REMIND YOUR PARENTS OF THE NO-FLASH PHOTOGRAPHY RULE AND THE NO STREET SHOES ON DECK.

Brett Stone Memorial Invite

Sunday, November 20, 2016

This completed and signed Summary of Fees and Release Form, Entry Forms and a check payable to the Streator YMCA Stingray Swim Team must be received no later than Tuesday, November 18.

Name of Club: ______Club Code: ______

Names of Coaches attending the meet:______

______

Name of person submitting entry:______

Mailing address:______

Telephone #:______E-mail:______

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Number ofNumber ofCost perTotals

SwimmersEntriesSwim

Individual Events______X $3.50______

Relays______X $12.00______

Team Total______

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In consideration of the acceptance of this entry, I, intending to be legally bound, hereby consign, waive, and release any and all rights and claims for damages which may occur against the Streator YMCA Stingray Swim Team, Streator YMCA, or their representatives, employees, or successors, for any or all injuries suffered by me or any contestant or representative in said meet as a representative of my club.

Signature: ______Date: ______

(Coach, Club Representative, or Parent)

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OFFICIALS

If any officials on your team are willing to work the meet, please list their names and phone numbers. Officials that work the meet will have their family entry fees refunded.

Name:______Phone Number: ______

Directions to the Streator YMCA:

The Streator YMCA is located on the north end of Streator at 10 Oakley Ave. The following directions are based from Highway 23, which runs north-south through Streator.

From the North:Take Highway 23 South into Streator. At the first traffic light (Oakley Ave.) turn right. The YMCA will be about ¼ mile, on the right side of the road.

From the South:Take Highway 23 North through Streator. Turn left on Oakley Ave. (there will be a traffic light. Kroger grocery store on one corner and a huge car dealer on the opposite corner). The YMCA will be about ¼ mile, on the right side of the road.

From the East:Your best way to Highway 23. Then follow directions as above.

From the West:Your best way to Highway 23. Then follow directions as above.

Crescendo Relay –

Please turn in relay cards at the coaches’ meeting – 8:30 A.M. to Becky Sterner.

Each team may submit up to 3 relays.

Please remember that each relay must be made up of 3 girls and 3 boys.

A swimmer from a lower age group may move up to fill a spot in an upper age group if needed.

The relay will be run just before the first 10 minute break scheduled between the short free and the fly (events 4041).

Remember, this is a “just for fun” and bragging rights event.

Relays will be randomly assigned to heats.

Team ______Crescendo Relay #1

8 & U (25) ______Heat ______Lane ______

8 &U (25) ______Time 1 ______

9 – 10 (50) ______Time 2 ______

11 – 12 (50) ______

13 – 14 (50) ______

15 – 21 (50) ______

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Team ______Crescendo Relay #2

8 & U (25) ______Heat ______Lane ______

8 & U (25) ______Time 1 ______

9 – 10 (50) ______Time 2 ______

11 – 12 (50) ______

13 – 14 (50) ______

15 – 21 (50) ______

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Team ______Crescendo Relay #3

8 & U (25) ______Heat ______Lane ______

8 & U (25) ______Time 1 ______

9 – 10 (50) ______Time 2 ______

11 – 12 (50) ______

13 – 14 (50) ______

15 – 21 (50) ______