Stingers Soccer Club: December 2, 2009 Meeting

Members Present:Mike Freeman, President, Julie Martin, Keith Van Horn, Gray Berhorst, Dan O’Neil,

John Briggs, Mike Spruell, Zachary Phillips, George Pardo

Others Present:Zac Crawford, Kyle Lineberger, Kate Cortis

Lyn Thompson, Ann Litke

The meeting was called to order by Mike Freeman.

Elections

The Board discussed two elected positions that need to be filled: secretary and treasurer.

Zac moved to elect George Pardo as Treasurer, Gray seconded the motion. After discussion, the motion was unanimously approved.

Zac moved to elect Dan O’Neil as Secretary, Gray seconded the motion. After discussion, the motion was unanimously approved.

Board Member Orientation

Mike gave an orientation. The Board provides an oversight to the organization and does not play a day to day role. The DOCs run the day to day operations. The Board meetings will be the first Wednesday of each month. We do have the ability to go into executive session to discuss sensitive issues. These sessions are not recorded. The Board is going to have points of contact for each program: developmental will be Gray, Julie and Mike F; boys competitive will be George, Dan and Mike S; girls competitive will be Keith, John and Zac. Ann Litke runs the day to day office, Lyn is the bookkeeper. The Board will need to work through several issues including but not limited to what to do with Anne’s position, EPRD fees, player and team retention as well as on-line registration system.

Anne’s Position

Anne Litke is leaving Stingers. As a result, the Board needs to figure out what to do with her position. George volunteered to develop a job description. Prior to Anne’s hiring, several people applied for the position. We will contact them to gage interest. The job will be a minimum of twenty hours a week. George will take the lead interviewing for the position and will come up with a recommendation.

DOC Reports

The DOC reports are attached and were discussed.

The DOCs will develop a form to get feedback from the members on various issues.

Gray made a motion to pay the $100 deposit to secure Stingers Night Out at the Rapids. John seconded the motion. It was unanimously approved.

Financials

The Board reviewed the financials. See attached financials provided at the December meeting. The financial picture is really up in the air and is dependent on player and team retention, expansion of programs, teams and players and cutting additional costs if possible. The Board agreed that payment plans are acceptable. It would be ideal to have members pay up front. In addition, there is a potential major budget item that is brewing. It involves the possibility of increasing the per-player, per-season EPRD fees by $6. This would have a major impact on the budget and costs to the membership. In addition, there is talk about charging an annual fee for the Marshdale field. A major reason surrounding the increased fees is what to do with Marshdale when the turf wears out and the subsequent replacement cost. The last budget issue is what to do with the current online registration system. The group agreed to explore options to replace the current online registration system with an improved, cheaper version.

Executive Session

Jeanette Brooks, attorney for Stingers, joined the meeting.

Zac made a motion to go into executive session to confer with Stingers attorney. Gray seconded the motion. It was unanimously approved to go into executive session.

The Board came out of executive session.

Conflict of Interest Statements

The statements were reviewed and signed by the new members.

New Business

Chamber Membership:the chamber membership is expiringand the Board will keep the chamber membership.

Grants: previously, Stingers received a grant to market the club. The club was able to keep the grant money and used the money to buy banners. We are working to get a grant from CYS. We are working with EPRD in order to secure an $8,500 grant for the Bergen Meadow fields.

Refund Requests: Anne reviewed the request for refunds with the Board. The refunds were unanimously approved. The Board discussed giving the DOCs authority to issue the refunds but will keep the current process the same.

There being no further business, the meeting adjourned.