STEVENS POINT AREA

HUMAN RESOURCE ASSOCIATION

(SPAHRA)

EXECUTIVE COMMITTEE AND

COMMITTEE CHAIRS

MEETING MINUTES

DATE:June 6, 2017

PLACE: offsite

TIME:2:00 p.m. – 4:30 p.m.

ATTENDED: Al, Margo, Katie, Lynn, Amanda, Maria, Kim, Nicole, and Heather

Minutes

1.Call to order at 2:13 p.m.

2.Approved minutes from May 2, 2017board meeting, with corrections that will be made to Amanda’s section.

3.President’s Report

SPAHRA Board job descriptions

  • Al updated the job descriptions on behalf of Margo. Nicole volunteered to go through them. At the next board meeting updates will be made.

Other updates

  • None

4.President Elect

2016 Platinum Excel Award

  • Nicole updated SPAHRA will get a new logo, which she suggested sending out to the membership. Amanda will update the website, Facebook, and send out a communication email. Nicole also suggested sending out a press release or advertising at PCBC. Lynn volunteered to write a press release, which will be emailed to the board for approval. The 2014 Super Star logo will be removed in place of the Platinum Excel Award logo.

2017 SHAPE Initiatives (need at least 1 Membership initiative)

  • Community: SPAHRA to partner with Portage County Business Council on PIE (Partners in Education Programs)
  • Junior Achievement – Heather Carter attended
  • Community Workforce Initiative: partner with community organization (ex: PCBC, PABA, Dept. of Workforce Development) to sponsor HR roundtable conversations. Perhaps 2 events in 2017.
  • It was agreed that the HR roundtables are not an area of focus for 2017.
  • Upgrade SPAHRA website for additional member accessibility, including membership renewals and membership lists- move to 2018 list

Other updates

  • None

5.Immediate Past President

No updates

6.Communications Chair Report

Monthly post on SPAHRA website and Facebook

  • Everything is up-to-date. Amanda commented there has been more traffic on Facebook and she would like to get the September All Day Conference on there soon.

SPAHRA Chapter survey – update

  • Handed out and reviewed by board. Amanda will send out a summary of the survey in the next communication email. Margo asked Amanda to put together a slide for next week’s meeting that can be shared.

Other updates

  • Amanda requested Dawn’s presentation for the April meeting, which she will forward if she receives it.
  • Golf outing – Amanda did not receive a flyer, so she didn’t send an update out in the communication email yet.

7.Treasurer’s Report

  • 2017 Monthly financial report
  • Sent prior to meeting for review. Al also made the transfer from the checking to savings account, so the majority of SPAHRA’s funds are in savings now instead of checking.
  • Tax exempt status certificate
  • Al updated that we need to get approval for tax exemption which cost $400. Al explained we do not have a tax exemption certificate, however we can get the certificate if we mail in the paperwork and the onetime $400 fee. It was voted on and approved SPAHRA will pay the onetime fee to obtain the tax-exempt certificate.
  • Outstanding Invoices
  • Al asked what happened with the fraud email. Heather updated that she could get in touch with Eventbrite and they were taking care of it and reimbursing Matt Frasier.
  • Other updates
  • Al updated she may need to resign from her position on the board if she received a new job out of town. She will continue to keep Margo updated on any changes.
  • Al opened a PayPal account, however she needed a social security number, so hers is tied to the account. Al opened the account due to the cost for several speakers for next year. Now, there has been no charges to SPAHRA for the account. AL updated that the account can accept payment, however there is a set fee of 30 cents per transaction and a certain percentage as well. It does allow members to use debit cards, credit cards, and checking accounts to make purchases. She also updated that SPAHRA can invoice through PayPal if needed.
  • Al proposed that SPAHRA do more with the money sitting in the savings account since we are a nonprofit organization. Lynn suggested offering applying cost to the all-day conference. Amanda suggested setting a budget for giving back to the membership for each year. She also suggested extended meetings to get more information out of the “hot” topics, since it was a suggestion on the membership survey. Katie also suggested strategic credits. The conversation was tabled for the next meeting.

8.Professional Development/Programming

2017 Program Updates

HRCI strategic credit update

September all day program – finalize schedule for flyer and speaker

  • Margo updated she reached out to Sara and she will submit for credits next week. We are waiting on a bio and picture from Sara before we can finalize a flyer. Katie still doesn’t have anything and asked last week Wednesday. Nicole suggested reminding the membership about the strategic credits at next week’s luncheon to encourage attending the conference. Katie will reach out to Cori for a template for advertisement. It was voted and approved that the timeline of the day will stay the same as last year.
  • Nicole suggested during the lunch break to have Todd from PCBC speak on talent attraction and retention. Katie will reach out to Todd asking if he would speak from 12:30 p.m. – 1:00 p.m. on this topic.
  • Heather will confirm the schedule with SentryWorld. Katie will get the invite out in the next week or two, so we can start advertising.

May: survey results and % completion

  • Katie updated that 28 members completed the survey and overall the results were good.

June membership meeting – logistics including pay for speaker?

  • Everything is set for next week’s meeting. Jennifer is free and Al already bought the gift card for her.

Other updates

  • Next year’s program calendar – January - Brian Formella on I-9 compliance, Katie is waiting for confirmation; February – Jonathan Bowman on change management; March – Regina Kramer on coaching; and possibly Sara Ackerman to speak on a legal topic. Katie has a lead on John Kohler from MSTC that she is considering. She is keeping a list for past years on speakers that she can refer to. Nicole suggested meeting with Darlene, President of CWSHRM to do a combined event next year.

9.Membership Chair Report

  • 2017 membership renewals – update
  • None
  • eBlast from SHRM/WISHRM – should we utilize?
  • Nicole suggested using eblast for the September All Day Conference.
  • $100 grant for membership initiative
  • Margo reminded we can use this for anything related to the membership.

10.Secretary Report

  • September all day meeting venue/menus
  • SentryWorld is confirmed for the All-Day Conference. Lunch options were discussed, Heather suggested something other than the normal soup, salad, and sandwich. Voted on taco and nacho bar, which Heather will put in the request to SentryWorld. Margo will look into the sponsorship from Sara.
  • Cost was discussed for the all-day conference and it was agreed that the cost will stay the same as last year, $75 for members and $100 for nonmembers.
  • Margo suggested having baskets or a drawing. Nicole suggested having two drawings one for a national SHRM membership and another for a the nonnational SHMR members, such as the registration fee for the State Conference. It was decided that the winner must be present to win. Katie will add the baskets/drawings to the flyer. There will be 3-5 baskets given away, based on the number of attendees. Katie suggested giving out SPAHRA notebooks or pens. Nicole has information for notebooks and will forward the pricings via email to the board. A decision will be made at the July meeting for the baskets.
  • Other updates
  • Heather updated she is unable to attend this month’s luncheon. Nicole volunteered to cover at the registration table. Heather has everything set with the Country Club to return for this month’s luncheon.

11.Legal & Legislative Chair

  • Legal Updates
  • Distributed prior to the meeting.

12.Other Business not anticipated

None

13.Adjournat 3:39 p.m.

Next anticipated board meeting is to be held on Tuesday, July 11, 2017.

Sincerely,

Heather Carter

Secretary