July 2016

JABSOM DOSSIER MENTORING PROGRAM

GUIDE FORPUTTING TOGETHER SECTION 4 OF THE DOSSIER

STATEMENT OF ENDEAVORS

Narrative summary, highlighting your academic and professional accomplishments and contributions in the areas of teaching, research, service, and clinical as applicable to your faculty series.

Formatting reminders:

  • Recommended length: 1-3 pages per section (about 9 pages total for all non-MD faculty; about 12pages for MD faculty who have clinical duties and will be using the M-criteria)
  • 12-point font size
  • 1.5 inches left margin, 1 inch all other margins
  • Full name at top right corner of each page
  • Page number accordingly at bottom center of each page
  • Originals should be single-sided. Copies #2-7 may be photocopied double-sided, but all formatting must apply to each individual page.)

Refer to the appropriate Page 4.1 in the application for appropriate sections related to your faculty series (I-Instructional; M-Medical; R-Researcher; S-Specialist; B-Librarian).

UH Guidelines:

You are required to give a well-documented and clear report of your teaching, research, and service activities and achievements since your last promotion or since initial hire, whichever is appropriate. This report should be more than a list of activities. Where appropriate, an analysis of the quality and value of your research, a statement of your instructional philosophy and a statement about the impact of your professional service is expected. You should also provide a statement about the unique aspects and special significance of your accomplishments and future plans in teaching, research and service.

INTRODUCTION

Brief introduction about who you are. We suggest includingthe following information

(about a paragraph):

  • Department
  • Current rank
  • Rank you are applying for
  • % FTE
  • Include % of time allocated for each of the areas of Teaching, Research, Service and Clinical Activities – as applicable
  • Brief employment history at UH (date of initial hire, date of last promotion or tenure)
  • Explanation of unique research interest and professional expertise (Why it is significant to your department, JABSOM, UH, the larger State of Hawaii/community, and the field. Why is it of interest to you, show your passion for what you do!)

INSTRUCTIONAL/TEACHING ACTIVITIES

(Recommended length: 1-3 pages)

(*Note: Instructional Activities and Research/Scholarship carry the greatest weight in your dossier.)

  • Must include a statement of your Instructional Philosophy
  • Teaching activities may include: undergraduate, graduate, medical student, residents, fellow, post-baccalaureate, K-12
  • You may also include any continuing education (CE)/continuing medical education (CME) activities presented to faculty, peers in your field, and the community.
  • Describe any innovative teaching techniques used and developed, such as media and text resources or other method of delivery.
  • Although traditional teaching of students will carry the greatest weight, other forms of teaching (such as training, advising and mentoring) should be included to highlight your teaching capabilities and contributions, just be able to describe these activities and their significance to your professional skills and the school/University.
  • Student mentoring, advising, training, and serving on Masters thesis and PhD dissertation committees should be listed under this section.
  • You may provide a list of where your past students and trainees are now (professional accomplishments) to help document their success.
  • List any honors or awards received for your teaching contributions.

RESEARCH/SCHOLARLY ACTIVITIES

(Recommended length: 1-3 pages)

(*Note: Instructional Activities and Research/Scholarship carry the greatest weight in your dossier.)

  • What is your research focus?
  • Why is it of interest to you? How did you get into this field?
  • What is unique or novel about your research?
  • State the importance and impact your work makes/have made, such as significance of your work to your department, JABSOM, UH, State of Hawaii/community, your field.
  • Define your future research goals/plans.
  • Include highlights of research/scholarly activities such as key publications, presentations, and grant funding, etc (complete list will be in your Bibliography section of the Supporting Materials)
  • Indicators to help quantify your research efforts may include: journal impact factors, number of citations, or number of publications (as helpful).
  • It is helpful to state your role in publications, etc, for example if you are a senior author and mentoring students or junior faculty.
  • Show increased trend of research/scholarly productivity.
  • Show increased independent research/scholarly productivity.
  • Explain importance of team-science and collaboration in your field (as applicable), such as multiple authors, authorship order.
  • Explain authorship/publication norms in your field.
  • Never assume reviewers understand what you do, you need to clearly define, explain and spell out everything.
  • Separate activities since last promotion and/or tenure (if applicable).
  • Separate activities prior to UH appointment (if applicable).
  • Assistant to Associate rank: document at least regional recognition and reputation (and national as applicable); if a national reputation is not already established, then at least show how you are developing a national reputation.
  • Associate to full Professor rank: document national recognition and reputation (and international as applicable).

SERVICE ACTIVITIES

(Recommended length: 1-3 pages)

(*Note: Teaching and Research/Scholarship sections still have the greatest impact and carry the most weight in your dossier, so if there is any part of service that you think can be categorized as teaching or research, such as mentoring students or serving as a grant or manuscript reviewer, then it should be put there, unless you need more things to go under the service section, for example if you do not sit on any or very few dept/school/university committees.)

Service Activities should be anything that you are not paid for as related to your professional expertise, including involvement in and leadership positions with professional organizations, community organizations, schools, etc.

University service. Your statement concerning service on departmental committees or

special projects should be included in the narrative. Academic service activities may

include (but are not limited to): participation in faculty governance by membership in

standing and ad hoc organizations, committees and task forces at the college/school

and/or university levels, activities contributing to the improvement of teacher education,

etc.

(May include: UH Manoa, JABSOM, Department service)

Professional service. You should include activities related to service to your discipline

and professional organizations. Professional service activities may include (but are not

limited to): serving as an officer in a professional organization, editing a professional

publication, organizing conferences/workshops, creating discipline-related instructional

models and resource materials for use in education, etc.

(May include: Professional organizations, hospital service, etc.)

Community service. Public service that is related to your profession is considered a

positive factor in reviewing faculty for promotion. Still, for Instructional and Research

faculty, the lack of professional public service accomplishments (unlike University

service) is not detrimental to advancement–a recognition that the opportunity for such

work in some fields is quite limited. Public service is not a substitute for research and

teaching achievements. It is complementary to these other types of activities for

Instructional and Research faculty. Public service (as other faculty achievements)

should be documented, including an assessment of quality and impact. In sum, public

service is a generally marginal but sometimes significant factor in the advancement of

UH Mānoa faculty. While not weighted equally with research and teaching, meritorious

public service activities–if linked closely to the other two areas–can have a favorable

impact on tenure and promotion decisions.

(May include: Pro-bono work, serving on community organizations, involvement with schools, judging science fairs, invitations to speak/present to community organizations, providing professional expertise to the media)

OTHER (CLINICAL ACTIVITIES)

(Recommended length: 1-3 pages)

Clinical Activities should be anything related to your clinical practice and working with patients, patient care, quality assurance, etc.

Be sure to include the % of time you spend in this area so that reviewers understand your clinical responsibilities aside from your academic responsibilities.

1. Administrative Responsibilities: (administrative history of your clinical activities)

- Positions, rolesin clinical care

- Leadership positions

2. Service Provider: (patient/clinical care)

-Explain the type of clinical service you provide and what your clinical expertise is in, why is it significant

- Provide description of and evaluations of quality of the service and care you provide (awards, patient evaluations, quality assurance efforts)

- Explain how your clinical role is linked to your teaching role and the impact that your professional skills make on the school, university and community.

SUPPORTING MATERIALS

(Tip: helpful to organize this section into categories by using tab dividers and table of contents for each section)

TEACHING EVALUATIONS

If you are in the Instructional and Instructional-Medical classification, you must have documented evidence of your teaching ability and of your contributions to the curriculum.

a) Teaching ability is usually documented by means of teaching evaluations. These

should reflect a representative sample of all of the courses you have taught in recent

years. You should include coverage of all the recent courses you have taught which

used the standard evaluation procedures adopted by your department, college or

school. Special recognition by awards or citations for excellence in teaching should

be recorded. Evidence of progress over the years in the scope, depth and

effectiveness of your teaching may be helpful to reviewers in evaluating your

maturity as an instructor.

b) Contributions to the curriculum may be documented by materials from courses you

have helped to create or modify; materials from classes you have taught as writing

intensive, as part of the honors program, or to serve special needs; and evidence of

innovations in teaching or teacher training, including the development of textbooks

and innovation in the publication of educational materials (e.g., electronic

publication, CD ROMs, etc)

Must include documented evidence of teaching accomplishments.

  • Include summaries of teaching evaluations by course and year taught (may include some individual evaluations as samples, but do not include too many). Summaries may include tables and graphs.
  • Selected thank you letters from students, mentees, trainees, etc.
  • Teaching awards
  • Documentation of innovative teaching contributions (curriculum development, etc)

BIBLIOGRAPHY

(Per UH Manoa Guidelines):

Your bibliography provides an invaluable objective record of your scholarly activity. The format which should be used is as follows:

a) Separate your published works, conference presentations and manuscripts into

appropriate groupings. The following categories may be adapted to your discipline.

Additional categories may be created as necessary.

• Books of original scholarship–author/co-author

• Chapters in books

• Edited volumes

• Textbooks

• Articles in international or national refereed journals

• Articles in other periodicals

• Unpublished work, accepted for publication (with documentation: submitted,

conditionally accepted, in press, etc.)

• Internal reports and other unpublished work

• Invited conference presentations

• Refereed conference contributions

• Departmental seminars

• Published abstracts

• Other scholarly products (such as major software, video or film)

• Grants (indicate funded, approved but not funded, submitted but not approved,

etc.)

b) Within each category, list your works in order of publication or completion, with the

most recent works first. Make a clear division between work published or

completed since your last promotion (or initial hire if you have not previously been

promoted at the University of Hawai‘i) and earlier work. (helpful to number each entry)

c) For each item, give complete citation. An entry for a published article, for example,

should include all the authors as listed in order by the journal, complete title,

volume, year and pagination.

d) Make a clear distinction between works for which you were an author and those for

which you were an editor.

e) For all jointly authored and edited works, indicate your estimate of the

extent of your contributions. (note: if not possible or too difficult to figure out, at least try to note your role in the publication, etc for recent works)

(*Note: 1st authored scientific peer-reviewed publications count the most.

Hawaii Journal of Medicine and Public Health ISconsidered a peer-reviewed publication; however, the Medical School Hotline is not.)

Suggested categories and subcategories:

Publications

  • Scientific Peer Reviewed Journal Publications
  • Invited Scientific Journal Publications
  • Other Non-Peer Reviewed Journal Publications
  • Monographs
  • Books and Book Chapters
  • Newsletter, Bulletin, Newspaper Publication
  • Unpublished Dissertation
  • World Wide Web
  • Technical Reports
  • Abstracts

Presentations

  • National Refereed Conference & Symposium Presentations
  • International Refereed Conference & Symposium Presentations
  • National Invited Conference & Symposium Presentations
  • International Invited Conference & Symposium Presentations
  • Other Non-Local Presentations
  • Local Refereed Conference & Symposium Presentations
  • Local Invited Conference & Symposium Presentations
  • Local Workshops & Seminars
  • Curriculum Development, Implementation &/or Dissemination
  • Continuing Education/Continuing Medical Education

Other Scholarly Activities

  • Peer Reviewer
  • Editor, Guest Editor, Consultant, Visiting Professor
  • Research/Scholarly Work Groups, Journal Clubs, etc.

Grants

  • Grants Awarded (In Progress)
  • Grants in Review
  • Grants in Revision or In Preparation
  • Grants Awarded & Completed
  • Grants Submitted but not Funded

For each grant, list the following information:

  • Funding Source
  • Project Title
  • Brief description of project
  • Your Role
  • Project Period
  • Amount Awarded

PEER EVALUATION OF CONTRIBUTIONS

(Note: Unsolicited material carry greater weight than solicited material.)

(Per UH Manoa Guidelines):

You should include all relevant external reviews of your published work or creative productions. These include published reviews, grant reviewers’ comments, letters to the editor, readers’ comments of manuscripts submitted for publication and unsolicited letters from peers in response to publication of your work. Professional reviews of your work by peers not associated with University of Hawai‘i at Mānoa (UH Mānoa) are important and should be included if available.

You may also include any thank you letters, solicited letters of support, etc here as applicable.

OTHER

You may include any other material here that does not fit into any of the other categories, such as any documentation for your clinical activities and contributions (as applicable).

Examples (not requirements):

  • Recognition of Clinical Activities such as patient thank you letters (redact patient names for confidentiality)
  • Recognition of scholarly work and expertise
  • Copies of select publications
  • Service recognition
  • Thank you letters
  • CV