04/2018

STATE OF RHODEISLAND AND PROVIDENCE PLANTATIONS

DEPARTMENT OF EDUCATION

Office of Statewide Efficiencies

Child Nutrition Programs

ShepardBuilding

255 Westminster Street, Providence, RI02903-3400

Program Management Plan

SUMMER FOOD SERVICE PROGRAM

Please provide the following program management information:

  1. The schedule for making pre-operational visits to new sites (include the number of sponsor personnel and the number of sites that will be visited per week).
  1. The schedule for visiting all participating new sites and sites that were previously identified to have operational issues during the first week of operation and for reviewing all sites during the first four weeks of operation (including the number of sponsor personnel and the number of sites that will be visited and reviewed).
  1. A description of procedures for collecting information on the daily number of meals served to children, the daily number of hours worked by site personnel (if labor costs will be claimed). Attach a copy of the meal count record to be used if different from the template provided by RIDE.
  1. A description of the plan/method used to secure corrective action if problems are observed at a site, including plans for follow-up and steps to be taken to close non-compliant sites.
  1. Description of training session(s) for sponsor personnel including dates schedules, the person(s) responsible for conducting the training, and the agenda or summary of training topics.
  1. Description of training session(s) for site personnel including dates scheduled, the person(s) responsible for conducting the training, and the agenda or summary of training topics.
  1. Fully describe the arrangements that have been made, within standards prescribed by the State Health Department, for:
  1. The delivery of meals at each site (if applicable)
  1. The holding of meals until the time of meal service at each site
  1. The storage and refrigeration of any excess meals until the next day or the return of excess meals to the vendor at each site (if applicable)
  1. Please answer the following only if meals are delivered to this site:
  1. Describe the system the site supervisor will use to communicate with the sponsor to adjust the number of meals delivered in accordance with the number of children attending daily at the site
  1. What are the timeframes for submitting adjustments of meal orders
  1. Is delivery scheduled to occur no earlier than one hour prior to the beginning of the meal service, and no later than the scheduled start time of the meal service?

Please provide the following program management information Site Questions:

  1. How will the meal service be supervised for each site? ( describe number of staff, type of responsibilities)
  1. At any of your sites, do you plan on offering smaller portion sizes for the younger children? If so, at which sites?
  1. Do you plan on using Offer Vs. Serve when serving meals? If so, at which sites? Please describe how service will be managed using OVS.
  1. Do you plan on following the NSLP meal pattern when serving meals? If so, at which sites?
  1. Do you plan on purchasing non-unitized meals from your vendor? If so, please be reminded that you will need prior approval from RIDE before doing so. Briefly describe how meal service will be managed with non-unitized meals.