Plat Clerk

Valley CountyJob Description

Job Title: / Plat Clerk / Last Revision: / January, 2015
Reports to: / Assessor / FLSA Status: / Non Exempt

Starting Pay $23,475or more depending on experience.

Job Summary

Acting under the direction of the Assessor and primarily the Chief Deputy Assessor, determines ownership and area of privately owned parcels based on recorded and unrecorded documents and on title law. Contacts the public on problem conveyances and assists in obtaining a wide range of data. Also assists in all functions of the Assessor’s office and DMV.

Duties and Responsibilities

  • Locates true owners of real property on section subdivision plat maps based on recorded document of conveyance.
  • Collects and files unrecorded information on contract sales, etc., and updates ownership on county records.
  • Analyze titleinformation, confirms property boundaries per legal description on recorded documents to determine what transaction has taken place: i.e. name change, simple split, complex name change/split, new description for old parcel.
  • Research historical data pertaining to chain of title.
  • Provides assistance on Home Owner’s Exemption, Property Tax Relief (Circuit Breaker), assessments, boundaries, descriptions, property ownership, change of address and related records on file in the Assessor’s office.
  • Interprets and responds to public inquiries regarding assessment information on property records.
  • Maintains a familiar knowledge of Idaho Statues regarding the Assessor’s record keeping function, exemptions from property tax and significant court decisions concerning these areas.
  • Provides information to taxpayers, property owners and others relating to property boundaries and ownerships, including the partition or combination of real estate parcels and helps to resolve problems.
  • Reviews and analyzes applications for property exemptions by exempt organizations (i.e. Religious, fraternal, benevolent, charitable and some hospitals).Conducts annual review of exempt organizations, processes renewal applications and maintains files.
  • Assists Assessor’s Office with other work as needed including preparation of maps and plats, assembly and work.
  • May prepare letters, correspondence or other documents as needed.
  • Serve as receptionist and perform clerical duties as needed.
  • Perform other functions of the department and fill in for other staff as needed. Will be required to train and fill in for DMV/Driver’s License Clerks in Cascade and McCall.
  • Perform related duties as assigned.

Qualifications

EDUCATION/EXPERIENCE:High School diploma or equivalent with course work in bookkeeping, accounting and general office courses is recommended along with experience performing general office related duties and functions.

KNOWLEDGE, SKILLS AND ABILITIES:Ability to read, analyze and interpret legal documents and maps. Successful applicant must have good customer service and communication skills.

SPECIAL QUALIFICATIONS: Must be bondable and will be sworn in to carry out the duties of the office. Position requires pre-employment drug screening and is subject to background

Working conditions and physical demands

  • Exposure to heat and air conditioning.
  • Must be able to sit and operate a computer for long periods of time.
  • Requires use of hands to finger, handle or feel; reach with hands.
  • Must be able to see, hear, and talk.
  • Frequent standing and walking.
  • Must be able to lift or move up to 10 pounds frequently.

Employee Signature:Date:

Supervisor Signature:Date:

Revised 1/20/2015