PROCUREMENT NOTICE - GLOBAL
STANDING CABINET APPOINTED PROCUREMENT COMMITTEE
(MINISTRY OF HEALTH, NUTRITION & INDIGENOUS MEDICINE)
THE CHAIRMAN, STANDING CABINET APPOINTED PROCUREMENT COMMITTEE OF THE MINISTRY OF HEALTH, NUTRITION & INDIGENOUS MEDICINE WILL RECEIVE SEALED BIDS FOR SUPPLY OF FOLLOWING ITEMS TO THE DEPARTMENT OF HEALTH SERVICES.
BID NUMBER / ITEMDHS/S/C/WW/2/16 / HYPODERMIC SYRINGES (VARIOUS SIZES)
THE BIDS WILL BE CLOSED ON 19.04.2016 AT 10.00 a.m. LOCAL TIME.
BIDS SHOULD BE PREPARED AS PER THE PARTICULARS GIVEN IN THE TENDER DOCUMENTS AVAILABLE TO PROSPECTIVE TENDERERS ON WORKING DAYS BETWEEN 0930 HOURS TO 1500 HOURS FROM 08.03.2016 AT THE HEAD OFFICE, NO.75, SIR BARON JAYATILLAKE MAWATHA, COLOMBO 1 ON CASH PAYMENT OF A NON-REFUNDABLE BID DOCUMENT FEE OF RS. 4000.00 + VAT PER SET OFFERS RECEIVED WITHOUT ENCLOSING ORIGINAL PAYMENT RECEIPT ARE LIABLE TO BE REJECTED.
ALL BIDS SHOULD BE ACCOMPANIED BY A BID BOND AS SPECIFIED IN THE BIDDING DOCUMENTS.
“Wherever necessary POTENTIAL BIDDERS/bidders should get registered in terms of the Public Contract Act No.3 of 1987 before collecting the Bid Documents and also should get the contract registered after the tender is awarded.”
SEALED BIDS MAY BE SENT TO THE ADDRESS GIVEN BELOW BY POST UNDER REGISTERED COVER OR MAY BE DEPOSITED IN THE BOX AVAILABLE FOR THIS PURPOSE AT INTERNAL AUDIT DEPARTMENT IN THE MEZZANINE FLOOR OF THE STATE PHARMACEUTICALS CORPORATION OF SRI LANKD AT NO. 75, SIR BARON JAYATILLAKE MAWATHA, COLOMBO 1, SRI LANKA.
BIDDERS OR THEIR AUTHORISED REPRESENTATIVES WILL BE PERMITTED TO BE PRESENT AT THE TIME OF OPENING OF BIDS.
BIDDING DOCUMENTS ARE BEING SENT TO SRI LANKA MISSIONS ABROAD AND FOREIGN MISSIONS IN SRI LANKA.
CHAIRMAN - STANDING CABINET APPOINTED PROCUREMENT COMMITTEE
(MINISTRY OF HEALTH, NUTRITION & INDIGENOUS MEDICINE)
C/O CHAIRMAN - STATE PHARMACEUTICALS CORPORATION OF SRI LANKA
75, SIR BARON JAYATILLAKE MAWATHA
COLOMBO 1
SRI LANKA.
FAX : 00 94-11- 2344082
TELEPHONE : 00 94-11- 2326227/94-11-2335008
E-MAIL :
ANNEX - 1A
BID NO. : DHS/S/C/WW/02/2016
DATE OF ISSUE : 08TH MARCH, 2016
CLOSING DATE & TIME : 19TH APRIL, 2016 AT 1000 HOURS SRI LANKA TIME
Special Conditions for tendering :
1. Offers should be accompanied with the valid registration certificate issued by the Cosmetic
Devices and Drugs Authority in Sri Lanka
2. Offered item should bear both our SR number and the Item number. However at the tender opening only the item numbers will be read out. Therefore price quoted should be shown against each item number.
3. Offers should be on C & F (CPT/CFR) Colombo basis. FOB offers are not acceptable. Total
value of each item not exceeding LKR 1 Million for Import and Supply basis is acceptable.
Offers exceeds this amount should be on C & F basis. This is not applicable for local
manufacturers.
4. Fax/E-mail offers directly sent to State Pharmaceuticals Corporation are not acceptable.
Tenderers are requested to draw their attention to the clause “Submission of Bids” of the bid document in this regard.
5. If awarded supplier is unable to adhere the delivery schedule due to no fault of the SPC/Ministry would
result in the supplier being surcharge 0.5% of total bid amount per day from the due delivery date.
6. If the shipment is being effected on FCL basis both FOB and Freight charges should be quoted
separately against each item in addition to quoted C & F price.
07. The volume of the total quantity of each item should be given in cubic meters (m3)
08.The original payment receipt has to be annexed to the offer. Offers without same will be rejected.
09.SPC reserve the right reject offers which do not comply with above conditions.
10. Offer should be valid till 17.10.2016.
General Conditions apply in the event of an award :
1.To be supplied from freshly manufactured stock.
2.The products should have a minimum of 36 months shelf life at the time of delivery at Medical
Supplies Division.
3. Each individual item to bear Description of Item, Batch No., Order List No., Indent No., Name and Address of Manufacturer, Date of Manufacture, Date of Expiry, SR No., and “STATE LOGO” of Sri Lanka Government.
4. All inner and outer boxes/ cartons of surgical consumables should be labeled indicating following details in English in clearly visible manner.
a) Description of Item
b) SR No.
c) Date of manufacture
d) Date of Expiry and Batch Number- in size 5cm letters/figures in prominently visible
Manner
e) Name and Address of Manufacturer
f) MSD Order List No.
g) SPC Indent No.
h) ‘STATE LOGO” of Sri Lanka Government
i) Special Storage condition of the item (if available)
5. The item shall be suitably packed to be stored under normal room temperature and humidity prevailing in SRI LANKA.
6. The batch quantities shall be identical and number of Batches shall be minimal. Each batch quantity should be individually shrunk wrapped and palletized. The shrunk wrapped pallets shall be labeled with SR No., Batch No, date of Expiry as described under condition No. 04 and barcode also to be labeled.
7. Barcode (code 128) for Batch Numbers shall be printed on the labels of innermost to outermost packing’s as described below;
a. Batch number should be separately bar-coded.
b. Format should be according to CODE 128 standard.
c. Maximum barcode size should be 2.5cm x 5.0cm
d. Industry standard in barcode printing and pasting should be followed.
8. Offers for any other economically viable pack sizes different from the specified pack sizes are acceptable with the prior approval of Director, Medical Supplies Division.
9. MSD Order List No.2016/SPC/N/R/S/00027, SR No, Description of Item, Storage conditions of the item, Batch No., Date of Manufacture, Date of Expiry of Item and SPC Indent No. should be indicated in all supply Invoices and Packing Lists.
10. Any deviation of the labeling requirement requested by Director, Medical Supplies Division the labels of primary pack of the consignment shall be brought to the particular attention of Director, Medical Supplies Division for the prior approval.
11. In case the item is not delivered according to the given delivery schedule or non compliance of labeling requirement, specially the barcode labeling, Director, Medical Supplies Division has the right to reject the whole consignment or part of it delivered thereafter.
12. Withdrawal from use of items due to quality failures:
a) In case of batch withdrawal due to quality failure, the supplier/manufacturer shall either replace entire batch quantity with a good quality product, free of charge or reimburse the value of entire batch quantity supplied.
b) In case of product withdrawal due to quality failure, the supplier/ manufacturer shall reimburse the value of entire product quantity supplied.
c) In the event of either a) or b) above the supplier/ manufacturer shall be surcharged additional 25% of the total value concerned as administrative cost.
13. If any local purchase were to be made to ensure continuity of supply owing to delay in delivery, any excess expenditure incurred over indent cost on such purchases to Medical Supplies Division shall be recovered from the supplier.
14. Cluster Awards – Different strengths of same drug or chemical/ different sizes or shapes of same medical device should be processed simultaneously in order to facilitate relevant Technical Evaluation Committees and Procurement Committees to consider making cluster awards for such items on an economical manner.
15. In the event of an award made to you on this tender, SPC reserve the right to cancel/suspend the
procuring of said order in any stage, if you would be placed the defaulted supplier’s list due to
quality failure found in your previous supplies made to SPC or non compliance of contractual
agreement.
16. Suppliers should submit all shipping documents including the Bill of lading or Air Way Bill to SPC at least 2-3 days prior to arrival of the consignments to prevent any delay in clearance.
17. This Bid is administered by the provisions of the “Public Contract Act No. 3 of 1987” and
therefore, in the event bidder is to retain an agent, representative, nominee for and on behalf of
Bid or shall register himself and such public contract act in accordance with the section 10 of
the Public Contract Act and produce such valid original certificate of Registration with the
Bid.
18. “Where a purchase for a particular item is being made for the first time from a supplier, or where there
are previous quality failures on goods supplied by a particular supplier payments will only be made
upon testing the quality and standards of the goods and comparing the bulk supply with the samples
provided along with the offer”
19. Destination Terminal Handling charges (THC) should be borne by the supplier at the Port of
Loading. Hence when the C&F prices are quoted this should be inclusive of THC.
20.The bid submitted should be duly signed and endorsed by the Bidder/ Tenderer him self (with the name and
designation of the signatory) or by the representative. Representatives submit offers on behalf of their
principals should submit a letter of authorization and power of attorney (if signing on behalf of the principals)
and also should submit documentary proof on their registration as per the Act. No. 03 of 1987 with the
Department of the Registrar of Companies – Sri Lanka.
21. In respect of multi-component items that are ordered as kit items under single SR number, representing all components as one assembled unit, all deliveries of such items to MSD should be in the form of kits (all its
components assembled together) with a commercial invoice indicating the number of kits and its S.R.
number, describing & quantifying the individual components that forms the kit. (where applicable)
Sufficient quantity of Samples should be forwarded for evaluation
BID NO : DHS/S/C/WW/02/2016 CLOSING ON : 19.10.2016 AT 10.00 A.M.
ORDER LIST NO.2016/SPC/N/R/S/00027
ITEM/SR NO. DESCRIPTION OF ITEM PACK SIZE QUANTITY DELIVERY
(NOS) (NOS)
01/14000101 / Hypodermic Syringes, 1ml With 26G Needle,Single Use Plastic,Conforming to sterile single use plastic syringes BP1993 (complying with international standard ISO 7886 -1984(E) for hypodermic syringes for single use and British Standard BS 5081 : Part 1 and 2 1987 for sterile hypodermic syringes and needles),with 0.01ml graduations,with double seal piston (3 part) or medical grade plastic plunger (2 part),with mounted needle of size 26G x 15mm long. Sterile, non toxic and pyrogen free. / 100 / 4,318,000 / 2,318,000 – Immediately
2,000,000 – 04 months
from 1st lot
02/14000102 / Hypodermic Syringes, for tuberculin 1ml With 25G Needle, single use plastic, conforming to sterile single use plastic syringes BP1993 (complying with international standard ISO 7886 -1984(E) for hypodermic syringes for single use and British Standard BS 5081 : Part 1 and 2 1987 for sterile hypodermic syringes and needles), with 0.01ml graduations, with double seal piston (3 part) or medical grade plastic plunger (2 part),with mounted needle of size (25G) 0.5 x 15mm long. Sterile, non toxic and pyrogen free. / 100 / 2,300,000 / 1,150,000 – Immediately 1,150,000 – 03 months
from 1st lot
03/14000103 / Hypodermic Syringes 01ml with needle, for intradermal administration of tissue culture vaccine, single use plastic, conforming to sterile single use plastic syringes BP1993 (complying with international standard ISO 7886 -1984(E) for hypodermic syringes for single use and British Standard BS 5081 : Part 1 and 2 1987 for sterile hypodermic syringes and needles), with 0.02ml graduations, with double seal piston (3 part) without any dead space between the Needle "O" mark, with a fixed hypodermic Needle of 29G and not more than 13mm in length, Sterile non toxic and pyrogen free. / 100 / 3,600,000 / 1,800,000– Immediately
1.800,000– 04 months
from 1st lot
04/14000201 / Hypodermic Syringes, 2.5ml/3ml with Needle, single use plastic, conforming to sterile single use plastic syringes BP1993 (complying with international standard ISO 7886 -1984(E) for hypodermic syringes for single use and British Standard BS 5081 : Part 1 and 2 1987 for sterile hypodermic syringes and needles), with 0.1ml graduations, with double seal piston (3 part) or medical grade plastic plunger (2 part), with mounted needle of size 23G x 31mm long. Sterile, non toxic and pyrogen free. / 100 / 22,000,000 / 11,000,000– Immediately
11,000,000– 04 months
from 1st lot
05/14000202 / Hypodermic Syringes 2.5ml or 3ml with needle, for intramuscular adminstration of rabies freezed dried vaccine, single use plastic, conforming to sterile single use plastic syringes BP1993 (complying with international standard ISO 7886 -1984(E) for hypodermic syringes for single use and British Standard BS 5081 : Part 1 and 2 1987 for sterile hypodermic syringes and needles), with 0.1ml graduations, with double seal piston (3 part) or medical grade plastic plunger (2 part), with mounted needle of size 23G x 25mm long. Sterile, non toxic and pyrogen free. / 100 / 424,000 / 424,000– Immediately
06/14000301 / Hypodermic Syringes, 5ml with Needle, single use plastic, conforming to sterile single use plastic syringes BP1993 (complying with international standard ISO 7886 -1984(E) for hypodermic syringes for single use and British Standard BS 5081 : Part 1 and 2 1987 for sterile hypodermic syringes and needles), with 0.2ml graduations, with double seal piston (3 part) or medical grade plastic plunger (2 part), with mounted needle of size 22G x 31mm long. Sterile, non toxic and pyrogen free. / 100 / 20,000,000 / 10,000,000– Immediately
10,000,000– 04 months
from 1st lot
07/14000302 / Hypodermic Syringes, 5ml , single use plastic, conforming to sterile single use plastic syringes BP1993 (complying with international standard ISO 7886 -1984(E) for hypodermic syringes for single use and British Standard BS 5081 : Part 1 and 2 1987 for sterile hypodermic syringes and needles), with 0.5ml graduations, with double seal piston (3 part), with screw top fitting ( Lure Lock fitting), Sterile, non toxic and pyrogen free. / 100 / 1,200,000 / 600,000– Immediately
600,000– 04 months
from 1st lot
08/14000401 / Hypodermic Syringes, 10ml with Needle, single use plastic, conforming to sterile single use plastic syringes BP 1993 (complying with international standard ISO 7886 -1984(E) for hypodermic syringes for single use and British Standard BS 5081 : Part 1 and 2 1987 for sterile hypodermic syringes and needles), with 0.5ml graduations, with double seal piston (3 part) or medical grade plastic plunger (2 part), with mounted needle of size 21G x 38mm long. Sterile, non toxic and pyrogen free. / 100 / 18,000,000 / 9,000,000–– Immediately
9,000,000– 04 months
from 1st lot
09/14000402 / Hypodermic Syringes, 10ml , single use plastic, conforming to sterile single use plastic syringes BP1993 (complying with international standard ISO 7886 -1984(E) for hypodermic syringes for single use and British Standard BS 5081 : Part 1 and 2 1987 for sterile hypodermic syringes and needles), with 1ml graduations, with double seal piston (3 part), with screw top fitting ( Lure Lock fitting), Sterile, non toxic and pyrogen free. / 100 / 706,000 / 706,000 – Immediately
10/14000501 / Hypodermic Syringes, 20ml with 18G Needle, single use plastic, conforming to sterile single use plastic syringes BP1993 (complying with international standard ISO 7886 -1984(E) for hypodermic syringes for single use and British Standard BS 5081 : Part 1 and 2 1987 for sterile hypodermic syringes and needles), with 1ml graduations, with double seal piston (3 part) or medical grade plastic plunger (2 part), with mounted needle of size 18G. Sterile, non toxic and pyrogen free. / 100 / 816,000 / 408,000 – Immediately
408,000 – 04 months
from 1st lot
11/400503 / Hypodermic Syringes, 20ml, single use plastic, conforming to sterile single use plastic syringes BP1993 (complying with international standard ISO 7886 -1984(E) for hypodermic syringes for single use and British Standard BS 5081 : Part 1 and 2 1987 for sterile hypodermic syringes and needles), with 1ml graduations, with double seal piston (3 part), with screw top fitting ( Lure Lock fitting), Sterile, non toxic and pyrogen free. / 100 / 240,000 / 120,000 – Immediately
120,000 – 04 months
from 1st lot
The amount of Bid Bond : LKR 7,390,054.80 or USD 51,350.00