Standardization of DOF MNF (Manifest) Surcharges –Change of C/A (BL Correction) Procedure (20140603)

1. Purpose of the current C/A (B/L Correction) Procedure change

①In line with standardization of DOF, MNF Surcharges which are irregularly applied such as ADF/BCF/BRF/CDF/ENF/AM2/AFN, auditing program for these items is ready to be implemented with effective from 15 June 2014.

②Auditing program is based on the revised Other C/A procedure in order to charge the relevant DOF, MNF surcharges correctly and efficiently. (Freight C/A remains without change)

③The relevant tariffs by countries have already been updated in the system as a result from the recent survey, notice of which has been placed on 14 May 2014.

2. The revised C/A (B/L Correction) Procedure in GAUS

①GAUS #2152 (Other C/A Issue)

-Same as the current Other C/A procedure to the last stage. After completing Other C/A, you are requested to choose the categories of Other C/A in the following pop-up box

-Summary of categories

HMM Internal Purpose / It is considered as HMM’s mistakes/liabilities or force majeure. Input the detailed reason in the remark field
Customer Request
(Correction Fee applied) / Move on to Freight C/A menu automatically
Customer Request
(Correction Fee exempted) / It is considered as HMM’s mistakes/liabilities or force majeure. Input the detailed reason in the remark field
No Customer Request whose liabilities involved (Correction Fee applied) / It is presumed as Customers’ mistakes/liabilities despite no request. Move on to Freight C/A menu automatically

②Attention of the relevant surcharges

-Depending on the kind of C/A, “Attention” pop-up box shows what surcharges should be added to Freight C/A. And click “OK”, move on to Freight C/A (#2151) automatically.

③Add the correct surcharges in Freight C/A (#2151)

-After manually inputting correct surcharges and take option “I” and click “Save”

(Auto-rating is not applicable)

④After saving additional surcharges, you need to choose Issue Type or input Freight C/A reasons in the remark field in “Confirm” pop-up box.

-Summary of “Issue Type”

R/R Errors/Delay / MS / C/A due to mistakes in rate (Salesman’s errors in R/R)
Clerk mistake / CM / C/A due to DOC staffs’ clerical error, human error, typo, etc
Commercial Decision / TM / C/A due to Commercial decision or Force Majeure (System failure)
Late C/A by customers’ request / LC / C/A due to Customer’s request
COD (Change of Destination) / CD / Change of Destination
Tri-party Service / TS / Add Freight C/A due to Tri-party Service
Certificate Issuance / CI / Add Freight C/A due to certificate issuance
Add surcharges due to correction by customer’s error/mistakes / AS / Regardless of Customer’s request

BRF / SBD / LBP / CIS / LSI / APC will be added later

⑤GAUS #2161 (Freight C/A Inquiry by B/L)

-You can verify the Freight C/A log by code through #2161.

⑥GAUS #2162 (Other C/A Inquiry by B/L)

-YouYou can verify the Freight C/A log by code through #2162.

3. How to audit ADF/BCF/CDF/ENF/AM2/AFN and BRF

① Summary of ADF/BCF/CDF/ENF/AM2/AFN and BRF

ADF / COD Charge / In case of COD (Change of Destination)
BCF / Other C/A (B/L Correction) / In case of all kinds of B/L correction after 96 hours of vessel departure
CDF
ENF
AM2
AFN / Advance Manifest
Amendment Charge
(CDC / ENC / AM1 / AFR) / In case of B/L amendments of major items which are required to re-submit “Customs Declaration”
BRF / B/L Re-issuing Fee / In case of re-issuing Original B/L through B/L Print menu
GAUS #2071 (Original B/L Print Release)
GAUS #2072 (B/L Print History Inquiry)

②Conditions of double charge in case of several items overlapped at the same time

-BCF and Manifest Charges (CDF/ENF/AM2/AFN)

Other C/A only / Other C/A Re-submission of Customs declaration
at the same time
US Trade / N/A / One of CDF or BCF Chargeable
(higher tariff applied between BCF and CDF)
EU Trade / BCF Chargeable / One of ENF or BCF Chargeable
(higher tariff applied between BCF and ENF)
China Trade / BCF Chargeable / One of AM2 or BCF Chargeable
(higher tariff applied between BCF and AM2)
Japan Trade / BCF Chargeable / One of AFN or BCF Chargeable
(higher tariff applied between BCF and AFN)

Other C/A includes all kinds ofminor B/L corrections such as blank, typo, apostrophe, etc

-ADF (COD) and Manifest Charge (CDF/ENF/AM2/AFN)

ADF (COD) only / ADF (COD) + Re-submission of Customs declaration
at the same time
US Trade / ADF Chargeable / ADF + CDF Chargeable
EU Trade / ADF Chargeable / ADF + ENF Chargeable
China Trade / ADF Chargeable / ADF + AM2 Chargeable
Japan Trade / ADF Chargeable / ADF + AFN Chargeable

ADF (COD) is a specific service involved in major corrections/amendments.

4. Original B/L Print Release

① How to re-issue Original B/L (BRF – B/L Reissuing Fee)

-One of reason to re-issue Original B/L should be selected and BRF should be input in Freight C/A depending on the reasons

-The reason log will be audited in future.