Stand reservation rules and regulations
Please reserve your preferred stand as soon as possible since space is limited. To reserve your stand, please fill out the Stand Reservation Form on the bottom and send it to
The stands are located at the Real Intercontinental Hotel: foyer and terrace.
Two stands options:
Option #1: $2,000
Includes:
· 2x3 meters space and carpet (without structure)
· One double 110v electrical outlet
· Lighting
· Security
· Stand Staff Pass
Option #2: $3,000
Includes:
· 2x3 Structure
· Table and chair
· One double 110v electrical outlet
· Lighting
· Stand back panels impressions
· Security
· One full pass to Sintercafe as Stand Staff
We provide many other services such as:
A) Additional outlets, lighting fixtures or special connections.
B) Carpet installation
C) Audiovisual equipment
D) Additional furniture
Payment:
Fifty percent down payment is required at the time of making the reservation, and the remaining 50% must be paid no later than September 30th, 2014. If the second payment is not received by the deadline, the reservation will be cancelled, and Sintercafé will sell the space to another company.
Cancellation Policies:
Cancellations must be made in writing, via e-mail, to by September 30th, 2014. In this case, the 50% down payment will be completely reimbursed. After September 30th
2014, down payments are not reimbursed.
Sub-leasing:
Reserved stands may not be traded, sold or leased to other firms. Spaces are assigned to Companies, firms and/or corporations previously accepted and authorized by Sintercafé to occupy such stands.
Stand Staff Registration:
Stand prices include one Exhibitor Registration under the category of Stand Staff. One extra Exhibitor registration may be purchased for $450.
Transportation and Set up:
All transportation costs and any other costs related to exhibit set up not explicitly outlined by Sintercafe are to be paid by the exhibitor.
**For information and assistance on transportation of materials, documentation, customs clearance and others, please contact Jose Argüello:
Exhibit: Wednesday, 12th from 6:00 p.m. to 10:00 p.m.; Thursday 13th and Friday 14th, from 8:00 a.m. to 4:00 p.m.
Set-Up: Wednesday, 12th from 9:00 a.m. to 4:00 p.m.
Dismantling of stands may begin at 6:00 p.m. on Friday 14th.
Important:
The stand Inauguration will be held on Wednesday 12th during the Welcome Cocktail that will take place in the stand area and foyer of the Hotel. Stands must be open for this activity, from 6:00 p.m. to 10:00 p.m.
Promotional Materials:
Exhibitors may have promotional material inserted in the welcome package. Please note that is the exhibitor’s responsibility to ensure that your insert material (400 pieces) arrives no later than Friday, October 10th, to be included in the welcome package. Once you have sent this material, please notify Sintercafe’s staff by sending an e-mail to . Sintercafé is not responsible for promotional material sent via courier or air mail without prior notice to staff. Such materials must be shipped prepaid, including customs clearance in Costa Rica.
Shipping Label Information:
SINTERCAFE
Blvd. Rohrmoser, 200 norte y 25 oeste de Prisma Dental
Casa 21, contiguo a FUNDECOR
San José, Costa Rica
INSERT WELCOME PACKCAGE FOR (COMPANY NAME)
Maintenance:
Exhibitors are responsible for keeping the leased materials (stand and furnishings) in good conditions. Any damage will be charged separately.
Exhibitors must tear-down their stand within the pre-determined schedule. Otherwise, Sintercafé and Hotel Real Intercontinental will not be responsible for lost items.
STAND RESERVATION FORM
PLEASE RESERVE STAND #______
Company name: ______
Your company’s primary business is: ______
Contact: ______
Address: ______
City, State, Zip______Country______
Phone number ______FAX: ______
E-mail:______
Stand impressions arts and graphics: This must be sent before September 30th 2014, following the specifications you will receive after choosing your booth. Only two stand staff per stand.
Exhibitor Registration (STAND STAFF 1)
(Included in stand fee)
Name: ______
(This will be the name used on your badge)
Title: ______
E-mail:______
Exhibitor Registration (STAND STAFF 2)
(Not included in stand fee)
Name: ______
(This will be the name used on your badge)
Title: ______
E-mail:______
Exhibit fees total: ______
Option #1 Stand 3 X 2 (without structure): $2000
Option #2 Stand 3 X 2 (with structure): $3000
Extra stand staff: $450
PLEASE INDICATE FORM OF PAYMENT: -- MARK ONLY ONE
1. BANK TRANSFER:
*Please enter transfer number ______
** Important Note**
**SINTERCAFE is not responsible for bank commissions or other fees resulting from bank transfers**
2. CREDIT CARD:
VISA ______MASTER CARD ______AMEX______
CARD NUMBER: ______
EXPIRATION DATE: ______
CARD HOLDER: ______
Please send the completed form to:
Email: