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STAINFORTH TOWN COUNCIL

MINUTES OF THE TOWN COUNCIL MEETING HELD

ON TUESDAY 19TH JUNE 2012 AT 6.15P.M.

IN THE COUNCIL CHAMBER, STAINFORTH.

PRESENT: The Mayor, Councillor Mrs. A. Abbott.

Councillors: Mrs. J. Bolton, D. Cannon, W.S.Q. Cook, J. Harvey, E. Hughes, D. Moore, Mrs. I. Moore, Mrs. M. Nesbitt, Mrs. P. Pilkington, J. Thompson, the Town Clerk Mrs. P. Harrison and Deputy Town Clerk Miss. K. Hewitt.

Also present: Representatives from 2CO

Members of Public

Press.

Prior to commencement of the meeting the Mayor presented 2 Mayors awards to Mr. Steve Newman and Mr. Steven Cook, both for their services to the community.

Public Participation: None.

The Mayor announced Domestics to those present.

1.  TO RECEIVE APOLOGIES FOR ABSENCE – RESOLVED that the following be accepted:

Councillors: N. Hughes – Work

H. Riley – Work

Mrs. L. Crosby – prior commitment.

It was RESOLVED that the representatives from 2CO be heard at this point to discuss item 18. Minuted in agenda order.

2.  TO RECEIVE DECLARATIONS OF PERSONAL OR PREJUDICIAL

INTERESTS – invited by the Mayor and there were none.

3. TO APPROVE THE MINUTES OF THE FOLLOWING MEETING:

(circulated prior to meeting): RESOLVED that the following was a true record.

(a)  Annual Town Council meeting held on 15.5.2012.

(b)  Finance Committee meeting held on 7.6.2012.

(c)  Cemetery Committee meeting held on 7.6.2012.

(d)  Finance Committee meeting held on 12.6.2012.

(e)  To approve membership of the Newsletter Committee. It was agreed for the following to be members of this Committee:

Cllrs Mrs. J. Bolton, W.S.Q.Cook, Mrs. M. Nesbitt, D. Moore, Mrs. I. Moore, Mrs. P. Pilkington and J. Thompson.

(f)  To consider Cllr. Cook’s application to join committees. It was agreed that Cllr. Cook be added to the Finance Committee and the Cemetery Committee.

Signed……………………………………………………………………..Mayor, 17th July 2012

4. TO APPROVE ACCOUNTS AND FINANCIAL MATTERS - listed on

separate sheet.

(a)  Annual Audit – for the year ended 31.3.2012 – Internal Audit now complete. Noted.

(b)  Annual Audit for the year ended 31.3.2012 – To approve accounts and Annual Return. All agreed.

(c)  Stainforth ABC – request for financial assistance. It was RESOLVED that a donation be made to this group of £200.00.

(d)  Audit Commission – proposed re-appointment of BDO LLP as external auditors for annual accounts. Noted.

(e)  SLCC – Regional Conference – York – delegate(s). It was agreed for the Clerk, Deputy Clerk, the Mayor, Deputy Mayor and Cllr. D. Moore to attend the conference.

(f)  YLCA – training programme for June 20120. Noted.

5. TO CONSIDER CEMETERY MATTERS.

(a) To receive an update on the use of job seeker personnel. The Deputy Clerk informed members that interviews are in place for Thursday 21st June with 3 applicants for Grounds Maintenance and 4 applicants for I.T.

6. TO CONSIDER ITEMS OF CORRESPONDENCE – None received.

7. TO CONSIDER PLANNING MATTERS.

(a) 12/01264/FUL. Change of use of land to the rear of numbers 44/46 to be used as part of the domestic cartilage and the erection of a new boundary wall with gate, extension to existing garage, and retrospective application for 2 of brick gateposts to front of No. 46 at 46 Lord Porter Avenue, for Mr. Simpson. Objection. Site visit to be carried out by members.

8. TO REPORT ON POLICE MATTERS. No police in attendance.

(a) Hatfield & Stainforth SNT Newsletter – Noted.

9. TO CONSIDER WELFARE GROUND MATTERS.

(a) To receive update on planning application – Cllr. D. Moore reported that the planning application for the change of the Recreation Ground is currently at a standstill due to some confusion over application requirements.

(b) Telephone line now installed and broadband ready to be set-up. Noted.

10. TO REPORT ON THE HUMBERHEAD LEVELS, GREEN TOURISM

FORUM. No meeting held.

11. TO CONSIDER HIGHWAYS MATTERS. Cllr. Mrs. Abbott reported potholes on West Avenue. Cllr. E. Hughes reported the same on East Lane at the railway bridge. Request for a street sign on East End.

12. TO REPORT ON QUALITY PARISH COUNCILS.

(a) Application ready for submission. Noted.

13. TO RECEIVE AN UPDATE ON THE ACQUISITION OF THE TOILET BLOCK, CHURCH RD. Nothing to report.

Signed……………………………………………………………………..Mayor, 17th July 2012

14. TO RECEIVE AN UPDATE ON THE QDJ EVENTS. Cllr. Cook thanked members for their help with the fun day on New Park Estate. A meeting is to be held to discuss the event and its success.

15. TO CONSIDER JUDGES FOR 2012 GARDEN COMPETITION. It was agreed to invite Steven Abbott and Christine Ruane to judge this year’s competition.

16. TO CONSIDER ADOPTION OF NEW CODE OF CONDUCT FOLLOWING DISBANDING OF STANDARDS BOARD. It was agreed this be adopted.

17. TO REVIEW THE TOWN COUNCIL’S STANDING ORDERS. It was agreed that the Standing Orders show a cap on donations of £200.00.

18. TO RECEIVE A PRESENTATION FROM 2CO IN RELATION TO THE HATFIELD COLLIERY SITE. Introductions took place and representatives from 2CO went on to inform members of the ‘Samsung’ investment into the new power park along with further investments from ‘BOC’. Members were informed that the application for Government funding is moving ahead as per the original timeline and the 2nd round of the EU funding bid is still ongoing due to be completed in October. 2CO are looking at a 3-4 year construction period which, at this stage, appears to be moving on smoothly and successfully. 2CO currently have a semi-permanent building onsite and is hoping to achieve planning permission for something more permanent very soon. Planning applications are in place for Hargreaves to move the spoil tip in order to begin work on the base of the Power Park and for a new rail import terminal. Ms. Paxman pointed out to members that if government funding is to fail, unfortunately, there will be no project. However, she believes that 2CO are well positioned to be a strong contender in the EU funding bid and believes they have as good a chance as the rest. Representatives were thanked for their attendance and left the meeting.

19. TO CONFIRM THE DATE AND TIME OF THE ANNUAL TOWN COUNCIL MEETING – as Tuesday, 17TH JULY 2012 at 6:30pm in the Council Chamber.

There being nothing further to discuss the Mayor declared the meeting closed at 7:30p.m.

Signed……………………………………………………………………..Mayor, 17th July 2012