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VILLAGE OF ENOSBURG FALLS
Meeting of Board of Trustees
October 11September 27, 2016
Present:
Trustees: Walter Scott, Guy Breault, Leonard Charron, William Spears, Jr., and Ellen St. Marie
Staff Present: Jonathan Elwell and Joanne Davis
The meeting was called to order by Walter Scott, Chair at 6:30 p.m.
1. Modifications/Changes to Agenda
There were no modifications or changes to the agenda.
2. Public Comment
There was no public comment.
3. Review/Approval of Minutes of September 27, 2016 and October 4, 2016 meetings.
A motion was made by Guy Breault to approve the minutes of the September 27, 2016 and October 4, 2016 meetings as written. Seconded by William Spears, Jr. Unanimous.
4. Water, Wastewater Allocation Request for 67 Pearl Street
Jon Elwell advised the Trustees that this property is owned by Matthew and Priscilla Abbott who wish to add another apartment to the building. Gary Denton and Rodney Allen reviewed the request and provided Jon Elwell with a memo of approval. Guy Breault moved to approve the allocation for one additional water and wastewater allocation at 67 Pearl Street. Ellen St. Marie seconded the motion. Unanimous
5. Elm Street Sidewalk Project, Vtrans Bicycle & Pedestrian Program Grant Award
Jon Elwell included copies of the award letter and commitment form for the Elm Street Sidewalk Project grant of $417,500. This grant is an 80/20 grant and the commitment letter indicates that the Trustees agree to the 20% match of $104,000. Walter Scott asked when the Village would need to have these funds available and Jon Elwell indicated that the funds would have to be available by completion of the project in approximately 2018. Guy Breault asked how much was budgeted for sidewalks and Jon Elwell indicated that usually it was $25,000/year through the sidewalk appropriation article. The match could also be bonded.. Guy Breault asked about the condition of Village sidewalks in general and believes they should be in good shape after this project. Jon Elwell indicated that St. Albans Street is an asphalt sidewalk and was not holding up well. Guy Breault asked about the status of bonds. Will any bonds be closing soon. Staff did not have this information at hand but will research and provide it to the Trustees. Guy Breault moved to accept the Elm Street Sidewalk Grant and authorize Jon Elwell to complete and sign the commitment letter. Ellen St. Marie seconded. Unanimous
6. Hydro Renovation Project Status Report
Jon Elwell has been working with The Turner Group Inc. New contracts need to be made for both The Turner Group Inc. and Kingsbury Construction LLC . Guy Breault asked about the start date and Jon Elwell responded that Kingsbury Construction is still looking at a start date of November 1.
Jon Elwell asked for clarity with regard to prior reimbursements to The Turner Group Inc. Jon Elwell spoke with Caroline Marcy regarding invoices received in January and March of 2016. Jon’s and Caroline Marcy’s understanding was that payment for these invoices were to be made from the Electric Department’s available funds and not through the Hydro savings account. Jon Elwell wanted to make sure that the Trustees agreed with this as it was not previously noted in Trustee minutes. Bill Spears moved to have it shown of record that the January 2016, and March 2016 invoices from The Turner Group Inc were correctly made through available funds in the Electric Department. Leonard Charron seconded. Unanimous.
Jon Elwell reminded the Trustees, that at the last Trustee meeting, the motion was made to allocate an additional $107,000 to the hydro renovation project to cover construction, and engineering cash outlays needed for “Phase I”. One contract was missing from these additional funds, that being for Paul Nolan’s contract who is working on the FERC compliance issues for the Village. The Trustees elected to contract with Attorney, Nolan to perform the compliance services allocating funds not to exceed $14,500 . Leonard moved to allocate an additional $14,500 to the hydro renovation “Phase I” project . Ellen St. Marie seconded. Unanimous
7. Manager’s Report
Jon Elwell updated the Trustees on this years’s projects. With the exception of the hydro renovation project all projects committed to are nearly complete. Jon Elwell has contacted Knight Consulting for updated pricing on Phase II of the Bridge of Flowers & Light Renovations.
Laurie Stanley has begun set up with Invoice Cloud to allow us to process credit cards for utility payments as the Trustees agreed. The start date for accepting credit/debit/echecks is February 1, 2017. Guy Breault verified that the Village will not incur any fees – all fees will be charged directly to the customers. Jon Elwell concurred and reminded the Trustees that payments will be submitted to the Village within 48 hours.
Jon Elwell brought to the Trustees attention that each year staff are offered the day after Thanksgiving off if they use their own accrued time and the office is closed. Leonard Charron moved to allow the employees to take the day after Thanksgiving off using accrued time, and to close the office for that day. Ellen St. Marie seconded. Unanimous
Jon Elwell brought the Employee Christmas Luncheon to their attention. History has been a luncheon the last work day before the Christmas holiday after which employees go home. Today the luncheon would be held on December 23 with employees allowed to go home weather permitting. The Trustees are in agreement with this for Christmas 2016.
Jon Elwell advised the Trustees that he will be on vacation from October 17, 2016 through October 21, 2016 returning on Monday October 24th. He will work with Joanne Davis to prepare for the Trustee meeting on October 25th.
8. Other Business
Walter Scott brought the Trustees up-to-date on the work on the drinking fountain in Lincoln Park.
9. Adjourn
A motion was made by Leonard Charron and seconded by Guy Breault to adjourn at 7:30 p.m. The motion carried unanimously.
Respectfully submitted,
Joanne Davis, Director of Finance
These minutes are not official until approved at the Board of Trustees next regular meeting.were approved as written at the October 25, 2016 Trustee meeting.
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