Staff Position Description & Performance Evaluation

1. Position Title: Transplant Statistician
2. Title of Immediate Supervisor:Director, Transplant Quality & Regulatory Compliance / 5. FLSA: Exempt
3. Department/Entity/Corporate Services:Transplant Administration / 6. Position NumberM00610
4. Date: / 7. Salary Grade: On File
8. Summary of Accountabilities: The Penn Transplant Institute is a dynamic environment where clinicians, researchers and administrators collaborate to improve the care and experience of transplant patients. The Institute seeks a vibrant individual to focus on three main responsibilities: 1) performing statistical analyses of existing data to support quality/regulatory, operational and clinical data needs related to the transplant enterprise; 2) acting as a liaison between the Transplant Institute and Penn Medicine Information Systems Team in the development of a Transplant Data Mart; and 3) providing limited and specific statistical advice to clinician investigators undertaking research projects. The successful candidate will work with administrators, investigators, database managers, research coordinators and clinicians to complete this work. The candidate will have skills and experience in performing independent statistical analysis, some experience with automated data extraction from clinical databases, and leadership potential.
The statistical analytical work will include the customization of datasets, merging data from Penn Medicine and external databases, production of tables and reports, univariate and multivariable analyses including survival analysis. The candidate will work with Institute leadership to implement existing software that determines whether center outcomes, after risk adjustment, are similar to expected outcomes. The successful candidate would ideally have familiarity with Stata software as well as other software packages.
The Transplant Statistician will also collaborate with Penn Medicine Information Systems and Penn Transplant Institute in the development of a Transplant Data Mart. This position requires collaboration with key clinical and administrative stakeholders from the Transplant Institute, PennQART and Penn Medicine Information Systems. Advanced problem-solving, analytic skills and significant individual judgment are essential.
The Transplant Statistician will also meet with clinical investigators and provide expert input related to the use of appropriate statistical tests, power calculations and feasibility.
Key areas of responsibility include:

Produce meaningful data and statistical analyses aligned with data needs for transplant quality/regulatory, operations and transplant outcomes research;
Collaborate with Penn Medicine IS and Penn Transplant Institute in development of a Transplant Data Mart;
Monitor data integrity and system level trends within the Transplant Institute and Transplant Data Mart;
Partner with individuals from the Transplant Institute, cross functional UPHS clinical and application teams and external organizations and agencies.

Minimum Certifications, Registry and/or Licenses Required:

None

10. Minimum Degree Requirements and Experience Required:

Master’s (required) or PhD (preferred) in Statistics, Public Health, Mathematics, Computer or Systems Engineering or related field.
Direct work experience with large set data analysis in complex clinical setting and a general understanding and knowledge of clinical operations.
3+years experience in clinical data management, clinical disease registries, population health or in the medical best practices, managing, cleaning and integrating large, complex databases (specifically SQL databases: SQL queries and SAS.

11. Minimum Skill Requirements:

Excellent written and communication skills
Strong technical knowledge / skills involving application of data management tools
Leadership, strategic planning and project execution skills with proven ability to successfully manage up, down and across the organization.
Knowledge of healthcare operations and data structures and the use of information system applications in the practicing healthcare and/or research environment required.
Ability to analyze large data sets to provide meaningful results, including but not limited to survival and longitudinal analysis
Ability to present complex information in a visual format
Must be able to present information verbally to groups of varying size and audience, including clinicians
Must be able to manage complex projects through project life cycle assuring on time and on budget completion
Must be able to function as part of a team providing a high level of quality service to customers.

Performance Evaluation Scale:

1 = Below Threshold

2 = Threshold

3 = Target

4 = High Performance

12. Minimum Computer Skills:

Must be able to work within Stata, SAS or equivalent statistical software;
Experience with SQL, business objects, vendor databases such as Epic is a plus.
Excellent PC skills in Microsoft Word, Excel, Powerpoint, Access and ability to use hospital clinical databases
Experience with report development using SAS, SQL and/or ad-hoc reporting tools.
Experience with Data Warehousing concepts strongly preferred
Experience with Data Integration tools is a plus but not required

13. Physical/Working Requirements:
FREQUENCY / FREQUENCY / FREQUENCY / FREQUENCY
RARE 0-10% / OCCASIONAL 11-34% / FREQUENT 34-66% / CONTINUOUS >67%
WEIGHT / 1-10 / 11-25 / 26-50 / 50 + / 1-10 / 11-25 / 26-50 / 50 + / 1-10 / 11-25 / 2s6-50 / 50 + / 10-20 / 11-25 / 16-50 / 50 +
LBS / LBS / LBS / LBS / LBS / LBS / LBS / LBS / LBS / LBS / LBS / LBS / LBS / LBS / LBS / LBS
LIFTING / X / X
PUSH/PULL / X / X
CARRYING / X / X
SITTING / X
STANDING / X
BENDING / X
KNEELING / X
CLIMBING / X
WALKING / X
REACHING / X
Role InRelation To / Accountabilities / Performance Measures
PATIENT / CUSTOMER
Includes patient/customer student satisfaction and initiatives, educational and research initiatives, patient confidentiality. / Essential Accountabilities:

Delivers customer service to Transplant Institute and PENNQART team members seamlessly across interdepartmental and system boundaries

Ensures safety, confidentiality and security of patient, operational and registry data

Lead cross-functional teams while providing clear expectations on project objectives and priorities;

Works through complex project situations effectively and with successful outcomes

Escalates and resolves issues as necessary while working with individuals in the Penn Transplant Institute to ensure expectations are met.

Clearly articulates problems, issues and potential solutions to team members and organizational administration.

Non-Essential Accountabilities

Customer satisfaction with systems and services

Customer observation and feedback

Manager observation and feedback

Project Plan review

/ 11B. Annual Weighting
25%

Performance Evaluation Scale:

1 = Below Threshold

2 = Threshold

3 = Target

4 = High Performance

Role in Relation To / Accountabilities / Performance Measures
Performance Evaluation Comments (for patient/customer): / Performance Rating
Age Specific Accountabilities:
Please complete this section for all employees who have direct contact with patients when carrying out their duties and thus should be aware of the age related needs of patients (as defined by Department Head). / Identify the competencies required for each patient population that the employee works with (neonate, child, adolescent, young adult, middle adult and older adult)
N/A / Identify the expected behaviors for each patient category
Performance Evaluation Comments: (For age specific accountabilities please provide examples of demonstration for each patient category)

Performance Evaluation Scale:

1 = Below Threshold

2 = Threshold

3 = Target

4 = High Performance

Role in Relation To / Accountabilities / Performance Measures
OPERATIONS:
Includes essential and non-essential position accountabilities, age specific performance standards and compliance standards / Statistical Analysis

Produce meaningful data and perform statistical analyses aligned with data needs for transplant quality/regulatory, operations and transplant outcomes research.
Develop/obtain customized datasets, merging data from Penn Medicine and external databases, production of tables and reports, univariate and multivariable analyses including survival analysis.
Utilize existing risk adjustment models and develop risk adjustment models to determine whether center outcomes, after risk adjustment, are similar to expected outcomes.

Data Mart Development / Reporting

Act as a liaison between the Transplant Institute and Penn Medicine Information Systems Team in the development of a Transplant Data Mart
Providing limited and specific statistical advice to clinician investigators undertaking research projects

Data Integrity

Monitor data integrity and system level trends within the Transplant Institute and Transplant Data Mart.
Partner with individuals from the Transplant Institute, cross functional UPHS clinical and application teams and external organizations and agencies.

/ Understand, apply and educate stakeholders on SRTR risk adjustment models.
Organize data correction projects and analyze impact of these corrections on risk adjustment.
Routine projections of post-transplant outcomes for each program.
Collaborate with operations, transplant leadership and faculty to produce routine and ad hoc reports and data sets.
Liaison with Transplant Data Developer/Quality Staff and external agencies to facilitate data requests.
Ad hoc and routine data discrepancy monitoring and corrections. / Performance Rating
Performance Evaluation Comments

Performance Evaluation Scale:

1 = Below Threshold

2 = Threshold

3 = Target

4 = High Performance

Role In
Relation To / 13A. Accountabilities / 13B. Performance Measures
CORE VALUES

Excellence
Integrity
Diversity
Professionalism
Individual Opportunity
Teamwork & Collaboration
Tradition

/ Below Threshold – Does not Demonstrate / Threshold - Sometimes Demonstrates / Target – Usually Demonstrates / High Performance – Almost Always Demonstrates / Have Not Observed
Treats people respectfully.
Effectively manages and efficiently uses all resources.
Is open to and respects differences, ideas, and suggestions.
Does not participate in non-productive activities of conversations.
Maintains confidentiality.
Establishes and maintains good working relationships and partnerships.
Adheres to established policies and procedures.
Always seeks clarity to ensure understanding.
Keeps work processes reasonable and simple.
Balances priorities.
Effectively communicates and ensures understanding of UPHS’ mission, vision, and values.
Makes and keeps commitments.
Meet deadlines and is responsive to requests.
Exemplifies in his/her action principles of collegiality and collaboration at all times.
Performance Evaluation Comments:
Ms. Thomasson exemplifies UPHS core values. She is respectful of others (throughout the hierarchy), focused on confidentiality and is collaborative in her work efforts. / Performance Rating

20. Position Description Approval:

Human Resources Compensation: ______Date ______

Department Director/Business Administrator (Name & Title): ______Date ______

21. Upon Hire or Amendment to Position Description:

Employee: ______Date ______

Immediate Supervisor (Name & Title): ______Date ______

22.FY (enter the assessment year) Performance Summary

Performance Summary For Fiscal Year (enter the assessment year):
Please provide a summary of performance for the year and key strengths and priorities for improving performance in the coming year.

Performance Evaluation Scale:

1 = Below Threshold

2 = Threshold

3 = Target

4 = High Performance

UPHS Overall Assessment

Based on the assessment of performance and the assessment of values identified above, identify an overall performance rating.

Area

Rating

Weight

Rating x Weight

Patient Customer

Operations

Core Values

24. Individual Learning Plan
COMPETENCIES / GOAL(S) / ACTION ITEM(S) / DEADLINE / RESOURCES
Please identify the employee’s one greatest strength and how they can continue to develop that strength
Please identify the employee’s one greatest challenge and how he/she can continue to develop in that area.
Check Point 1:Date: ______Comments: ______
Check Point 2:Date: ______Comments: ______

25. Performance Evaluation Signatures:

Employee Signature: ______ / Date:______
Immediate Supervisor Signature: ______ / Date:______
Next Level Reviewer: Title______
Signature______ / Date:______

Transplant Statistician5/19/20141