Staff Accountant, #15-110
Business Office

Position Summary

The Staff Accountantis responsible for all aspects of accounting related to student accounts and loans and also acts as back up for payroll and accounts payable processing. Must be able to work independently in high volume, high accountability and confidential environment. Must demonstrate a commitment to superior customer service, outstanding communication and ability to handle a variety of tasks with efficiency, accuracy and with great attention to detail. Requires frequent interaction with students, parents, alumni and other OccidentalCollege employees. This position is a dual report; reporting to the Assistant Controller for Student Business Services (“SBS)and the General Accounting Supervisor for payroll and accounts payable processing.Salary Rate: $16.48-$20.05/hr. 40/hr week, 12 months

Job Responsibilities

  1. Responsible for greeting customers, answering phones, returning phone calls and responding to e-mail messages from parents, students, alumni and other Occidental personnel while demonstrating initiative, superior customer service and effective problem-solving skills.
  2. Posting and reconciling departmental charges and credits. This includes corresponding with departments regarding deadlines, forms and other matters.
  3. Prepares and mails all Federal Title IV loan notification letters.
  4. Coordinates the weekly student account refund process.
  5. Manages and maintains integrity of all SBS related data in a confidential manner, including but not limited to: reconciliations, payment plans, account holds, account charges, and scholarships.
  6. Supervises student workers.
  7. Assists with the following
  • Periodic mailings
  • Fiscal Year Audit preparation
  • Maintaining office supplies
  • Process improvement initiative, including research and documentation
  • Maintains up to date functional process documentation
  1. Works with the General Accounting Supervisor to provide back up support for payroll processing. Will generally be expected to process between 8 and 12 payrolls per year or more as needed. This position is not expected to be a payroll specialist, but must be able to follow written directions and have a general understanding of payroll processing in order to process payroll accurately.
  2. Works with General Accounting Supervisor to provide back up support for accounts payable processing of invoices, check requests and employee expense reports.
  3. Performs other duties as requested or assigned.

Job Qualifications

Bachelor’s degree in accounting or related field (or equivalent combination of education and experience) required. Proficiency in Microsoft Office applications, including Access is required. Familiarity with BANNER Student Information System is highly preferred. Process improvement and process documentation experienceis a plus. The successful candidate must have a demonstrable commitment to superior customer service, outstanding communication and organizational skills, and the ability to work effectively in high-volume, high accountability, confidential environment. The ability to handle a variety of tasks with efficiency, accuracy and with great attention to detail is required. The ability to work within a diverse community is required.

Application Process

To apply, submit a cover letter, resume & two references to: . The position will remain open until filled. (Posted 3/12/15) (4/3/16, title change)