St. Peter Bulldog Hockey Association

Board of Director’s Meeting

July 10, 2013, 6:30pm St. Peter Community Center, St Peter Room 217

Present Board Members:

 Todd Wilmes Jeff Keeley Mark Boomgaarden Dean Hathaway

 Juli Sowder Kim Engelhardt Arlo Lehtinen Missy Daschner

 Susan Pudwill Chuck Wenner Cormac Dunning

Guests: Lori Pleisis, Jeff Engelhardt, Chad Olness, Jennifer Blaschko, Sabrina Wilking

Call to Order and Roll Call

Call to Order: President Keeley called the meeting to order at 6:31 p.m.

Approval of Agenda: Wenner made a motion to approve agenda; seconded by Wilmes. Motion carried.

Approval of Meeting Minutes: Lehtinen made a motion to approve minutes; seconded by Sowder. Motion approved.

Unfinished Business

Jerseys - Chuck ordered extra jerseys as requested at the last meeting. They are expected to arrive in October. Bridget is working on the artwork already and will be ready to complete the jerseys once they arrive.
Open House - Sue Johnson requested the meeting time be changed. Jeff wondered if a printer would be available if people chose to register here. The issue in past years has been lack of internet connectivity. They only need proof of registration to check out equipment, but Jennifer will be present to confirm registration. The meeting will be in the St Peter room; all other activities will be on the first floor.
Live Video Streaming - Juli has reached out to NGIN for information; she has not received a response at this point.

New Business

Chevy Grant - Jeff has been in contact with the organization. The equipment will be similar to last year. The process has started, and should occur earlier in the season than last year. It will be a $500 grant.
Goalie Practices - Jeff has talked to Jeff Fowler who wants to start earlier in the season. He wants a goalie designated practice once or twice early in the season and then to be determined. Goalie Club in Mankato does a lot of repetition, basic skills; Jeff gets in their head and works on theory, etcetera. Fowler suggested Saturday and Sunday the first weekend in October; he wants time on ice for drills, as well as discussion. He plans to videotape the goalies and work with each of them individually as well. Goalie Club charges per slot; last year it was about $1400. Lori pointed out that it may difficult to get the ice time, but she e-mailed Layne. Olness recommended the head coaches be present for those practices, too, so they learn some techniques and recommendations as well.
Concession Stand Policies - Running the concession stand is chaotic. Drawers are mislabeled. Many volunteers have never done it before and instructions are not clear. Sabrina recommended a binder with all the instructions; Engelhardt recommended drawers be labeled correctly. Megan Schwartz is in charge of the concession stand this year. Last year, there was a lot of money at times. The drop box is in place. Sabrina will contact Megan. There have also been a lot of kids in there in the past; they shouldn't be handling money, taking and fulfilling orders. There appeared to be plenty of leftover food after some games last year; consistent planning would be helpful as well.
Preliminary Numbers - Forty-one kids are currently registered. Juli questioned whether we are offering the girls' referral program again. It was not used last year, so we may as well continue it. Registrations doubled when Juli sent out this week's e-mail. Welcome week isn't until mid-October. Girls Try Hockey for Free is also mid-October. Wilmes wonders if we could send an e-mail early in the season asking for plans.

Officers and Committee Reports

President - Tom Stiff is interested in the boys' high school coach position. If he doesn't get that, he may be interested in being the U10 coach. There was a Gustavus student interested in being the boys' high school assistant head coach, who we may want to consider for other positions if he isn't offered that. The Marshall tournament director called and wanted to get scheduled. Sabrina has already taken care of it. U10 is also a possibility, so Sabrina registered for that as well.
Treasurer - Some registration deposits are coming in. We received a $250 grant from Shannon Overn from a trust that her parents set up. She would like that put toward the girls' program. He has made progress getting people caught up from last year's debts. We paid the raffle tickets, the drop safe, our annual website fees. Our current checking balance is $40,768.62. We may want to move some of that money into an investment fund within the next couple months. Sowder moved to approve; Lehtinen seconded. Motion carried.
Hockey Operations Committee - HOC estimates 16 bantams, 28 squirts and 31 peewees. They are recommending Bantam B, Peewee B and C, and Squirt B and C. They contacted last year's coaches who agree with the recommendation. Two B's would be another option at the squirt level. Some people would prefer equal B teams; some would prefer B1/B2. The Board is in favor of whatever HOC decides. Sabrina will plan tournaments around these recommendations. We need to submit the teams to District 9 by October 13.

The pre clinic tryouts are going to be run by Shawn Wyche for all levels. He will ask head coaches to assist. Matt Hathaway, Scott Shaffler, Reegan Rehm and someone else will be running it. None are parents for squirt and above. Each of them will be able to be there for each day of tryouts. Someone from HOC will check-in and check-out kids; coaches will monitor the locker rooms. Parents will not be restricted from the locker rooms.

HOC is arranging someone to work with kids on strength training and nutrition at no cost to the Association.

We expect teams to be posted online, the timing of which will be communicated beforehand. The registrar will create a new process for posting on the website.

HOC is arranging coaching clinics, but the dates are not yet known.

Association Coordinator and Registrar need to be notified when coaching decisions are made so they can communicate directly. Chuck again recommends head coaches be present at the scheduling meeting.

Fundraising - She is almost done with the thank you notes from the golf tournament. Raffle tickets are in and will be distributed at the open house Sunday.
Marketing - Not present.
Ice Scheduler - The raffle will be January 4. Tom Blaido took all the ice for a girls' day. Lori will work with him to schedule that day. She confirmed U10 games are 1 hour; U12 games are 1:15. The girls have very few practices the first couple weeks to allow plenty of practice time and tryouts for the squirts, peewees and bantams. She has the schedule done through November. She will schedule plenty of ice for Hockey Day in Minnesota, January 18.
Registrar - The players are no longer required to sign rosters. She has a meeting October 27 to certify the rosters in Rochester. Arlo requested HOC send an e-mail to all former coaches to remind them to look online and get registered for clinics. USA Hockey highly recommends coaches be aware of Safe Sport guidelines.
District Rep - The U-12, bantam, peewee scheduling meeting is on October 27. The time is unknown. The team levels need to be known by October 13. There is a meeting September 24 in Faribault. The squirt scheduling meeting date is also not known, but it is in mid-November. We do not have to have an A team if we don't have A players, but we do need to send a note to Tom Christenson.
Association Coordinator - She has a variety of dates for possible tournaments. She will forward them to Chad Olness who will contact coaches. She requests responses when she sends e-mail to HOC or the Board.
Equipment - Not present.
Website - Nothing to report.

Open Forum: Arlo created a Bulldog Hockey Parent/Family Code of Conduct. A recommendation was made to change #5 to "Parents will not attend practices or games intoxicated." Chuck wondered about keeping parents of squirts out of the locker room. Sabrina saw many players come out to have their laces tied. Engelhardt will revise the document and send out to the Board for approval via e-mail. Engelhardt made motion; Wilmes seconded. Approved with voice conference from Lehtinen.

Next Meeting Date and Adjournment:

Regular Board Meeting: October 9, 2013 at 6:30 pm, St. Peter Community Center, Traverse des Sioux Room 102
Adjournment - Motion made by Engelhardt; seconded by Wenner.