St. Leonard S Church of England Primary Academy

St. Leonard’s Church of England Primary Academy

E-Safety

Policy Statement

May 2016

Contents (each element begins on a separate page)

Policy – E-Safety Policy Overview

Policy - Managing the Internet safely

Policy – Managing email

Policy – Use of digital and video images

Policy – Managing equipment

Policy – How will Infringements be handled

AUP (Acceptable Use Policy) – Parents

AUP – Pupils

AUP - Staff

Resource - 12 Rules for Responsible ICT use

Our e-Safety Policy has been written by the school based on Becta guidance. It has been agreed by all staff and approved by Governors. It is reviewed annually.

Introduction – Statement of Definition

E-Safety is a child protection policy and not one associated with ICT/Computing. All people working in the school have a duty to be aware of e-safety at all times, to know the required procedures and to act on them. E-safety is a partnership concern, and applies to equipment used within in school and also the experiences which pupils are bringing to school. At St. Leonard’s Church of England Primary Academy the Headteacher is responsible for all e-safety matters, supported fully by the staff who adhere to the content of this policy. E-safety concerns the day to day running of the school network and the information passing through it whether connected via internet, intranet or local area networks. Pupils are to be taught safe practices and that the e-safety policy is monitored and enforced. This policy links with the schools Acceptable Use of Internet Policy.

1.1 E-Safety

E-Safety encompasses the use of new technologies, internet and electronic communications such as mobile phones, iPads, collaboration tools and personal publishing. It highlights the need to educate pupils about the benefits and risks of using technology and provides safeguards and awareness for users to enable them to control their online experience. The Policy has been developed to reflect the need to raise awareness of the safety issues associated with electronic communications as a whole. The school’s e-safety policy will operate in conjunction with all other policies.

End to End e-Safety

E-Safety depends on effective practice at a number of levels:

• Responsible ICT use by all staff and students; encouraged by education and made explicit through published policies

• Sound implementation of e-safety policy in both administration and curriculum, including secure school network design and use

• Safe and secure broadband network including the effective management of filtering

• National Education Network standards and specifications.

School e-safety policy

2.1 Writing and reviewing the e-safety policy

·  The school will appoint an e-Safety Leader. At St. Leonard’s, this is the Computing Leader.

·  Our e-Safety Policy has been written by the school, building on the East Sussex e-Safety Policy and government guidance. It has been approved by the governors and will be reviewed annually.

2.2 Teaching and learning

2.2.1 Why Internet use is important

·  The Internet is an essential element in 21st century life for education, business and social interaction. The school has a duty to provide students with quality Internet access as part of their learning experience

·  Internet use is a part of the statutory curriculum and a necessary tool for staff and pupils

2.2.3 Internet use will enhance learning

·  The school Internet access will be designed expressly for pupil use and will include filtering appropriate to the age of pupils as controlled by ESCC ICT Department

·  Pupils will be taught what Internet use is acceptable and what is not and given clear objectives for Internet use

·  Pupils will be educated in the effective use of the Internet in research, including the skills of knowledge location, retrieval and evaluation

2.2.4 Pupils will be taught how to evaluate Internet content

·  The school will ensure that the use of Internet derived materials by staff and pupils complies with copyright law

·  Pupils should be taught to be critically aware of the materials they read and shown how to validate information before accepting its accuracy.

2.3 Managing Internet Access

2.3.1 Information system security

·  School ICT systems capacity and security will be reviewed regularly

·  Virus protection will be updated regularly

·  Security strategies will be discussed with East Sussex County Council.

2.3.2 E-mail

·  Pupils may only use approved e-mail accounts on the school system

·  Pupils must immediately tell a teacher if they receive offensive e-mail

·  Pupils must not reveal personal details of themselves or others in e-mail

communication, or arrange to meet anyone without specific permission

·  E-mail sent to an external organisation should be written carefully and professionally.

·  The forwarding of chain letters is not permitted.

2.3.3 Published content and the school web site

·  The contact details on the Website should be the school address, e-mail and telephone number. Staff or pupils’ personal information will not be published

·  The Headteacher will take overall editorial responsibility and ensure that content is accurate and appropriate

2.3.4 Publishing pupil’s images and work

·  It is therefore the policy of the school to not allow children's surnames to be published or for any photographs which clearly identify any children to be used on this website where parents have requested this not to happen.

2.3.5 Social networking and personal publishing

·  The school will block/filter access to social networking sites

·  Pupils will be advised never to give out personal details of any kind which may identify them or their location

·  The school advises all children to refrain from holding accounts on social networking sites such as Facebook and Twitter.

·  The school advises all staff and governors to exercise caution and professional judgement in their actions on any social networking site. Further details of this are included in the social media policy.

2.3.6 Managing filtering

·  The school will work with the LA, DfE and the Internet Service Provider to ensure systems to protect pupils are reviewed and improved. Currently the school uses Smoothwall as their internet filter provider as recommended by ESCC

·  If staff or pupils discover an unsuitable site, it must be reported to the Headteacher who, in turn, will report to ESCC ICT

·  Staff will ensure that regular checks are made to ensure that the filtering methods selected are appropriate, effective and reasonable

2.3.7 Managing videoconferencing

·  Videoconferencing will be appropriately supervised for the pupils’ age. Pupils should ask permission from the supervising teacher before making or answering a videoconference call.

2.3.8 Managing emerging technologies

·  Emerging technologies will be examined for educational benefit and implemented when the educational benefit is clear, i.e. the use of iPads to enhance lessons.

2.3.9 Protecting personal data

·  Personal data will be recorded, processed, transferred and made available according to the Data Protection Act 1998

·  All wireless connections used by the school are to be encrypted using WPA2. The transfer of files to and from the school will be done so by authorised staff and will use a Common Transfer File (CTF) and undertaken through SIMS

2.3.10 Safe sites

·  Staff need to ensure that any sites which they recommend a pupil use either at school or at home have been assessed as being safe and secure for the use by the children.

2.4 Policy Decisions

2.4.1 Authorising Internet access

·  The school will keep a record of all staff and pupils who are granted Internet access. The record will be kept up-to-date, for instance a member of staff may leave or a pupil’s access be withdrawn

·  Access to the Internet will be under adult supervision to access specific, approved on-line materials

·  Parents will be asked to sign and return a consent form.

2.4.2 Assessing risks

·  The school will take all reasonable precautions to ensure that users access only appropriate material. However, due to the international scale and linked nature of Internet content, it is not possible to guarantee that unsuitable material will never appear on a school computer.

·  Regular checks will be undertaken by ESCC ICT technicians to ensure that the filter system is working.

·  The school does though recognise that on occasions information which is not acceptable for viewing in schools does slip through the filter. In the event of this happening, the ICT Technician will be informed and the site blocked.

·  The school will audit ICT provision to establish if the e-safety policy is adequate and that its implementation is effective

2.4.3 Handling e-safety complaints

·  Complaints of Internet misuse will be dealt with by the Class Teacher and/or Headteacher.

·  Any complaint about staff misuse must be referred to the Headteacher.

·  Complaints of a child protection nature must be dealt with in accordance with school child protection procedures

·  Pupils and parents will be informed of the complaints procedure

·  Discussions will initially be held with the local PCSOs to establish procedures for handling potentially illegal issues.

2.4.4 Community use of the Internet

·  The school will liaise with local organisations to establish a common approach to e-safety

·  All community groups using the school network must comply wholly with the contents of this policy

·  Community access will require password protection. Staff and pupils need to ensure that all machines are logged off at the end of each session to prevent community access to information and files which are restricted to them.

2.5 Communications Policy

2.5.1 Introducing the e-safety policy to pupils

·  E-safety rules will be posted in all networked rooms and discussed with the pupils at the start of each year

·  Pupils will be informed that network and Internet use will be monitored

2.5.2 Staff and the e-Safety policy

·  All staff will be given access to the School e-Safety Policy and its importance explained

·  Staff should be aware that Internet traffic can be monitored and traced to the individual user. Discretion and professional conduct is essential

2.5.3 Enlisting parents’ support

·  Parents’ attention will be drawn to the School e-Safety Policy in newsletters, the school prospectus and on the school Website.

AUP (Acceptable Use Policy) – Parents

E-Safety agreement form: parents

Parent / guardian name: ______
Pupil name(s): ______

As the parent or legal guardian of the above pupil(s), I grant permission for my daughter or son to have access to use the Internet and other ICT facilities at school.

I know that my daughter or son has signed an e-safety agreement form and that they have a copy of the ‘12 rules for responsible ICT use’ in class and have discussed these with their teachers.

I accept that ultimately the school cannot be held responsible for the nature and content of materials accessed through the Internet and mobile technologies, but I understand that the school will take every reasonable precaution to keep pupils safe and to prevent pupils from accessing inappropriate materials. These steps include using an educationally filtered service, restricted access email, employing appropriate teaching practice and teaching e-safety skills to pupils.

I understand that the school can check my child’s computer files, and the Internet sites they visit and that if they have concerns about their e-safety or e-behaviour they will contact me.

I will support the school by promoting safe use of the Internet and digital technology at home and will inform the school if I have any concerns over my child’s e-safety.

Parent/Carer signature: ______

Date: ______

Use of digital images - photography and video

To comply with the Data Protection Act 1998, we need your permission before we can photograph or make recordings of your daughter / son.

We follow the following rules for any external use of digital images:

If the pupil is named (forename/surname), we avoid using their photograph.

If their photograph is used, we avoid using surnames

(unless specific permission has been given by their parent/carer).

Where showcasing examples of pupils work we only use their first names, rather than their full names.

If showcasing digital video work to an external audience we take care to ensure that pupils aren't referred to by name on the video and that pupils’ full names aren't given in credits at the end of the film.

Only images of pupils in suitable dress are used.

Staff are not allowed to take photographs or videos on their personal equipment.

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Examples of how digital photography and video may be used include:

·  Your child being photographed (by the classroom teacher, teaching assistant or another child) as part of a learning activity, e.g. photographing children at work and then sharing the pictures on the Interactive whiteboard in the classroom allowing the children to see their work and make improvements.

·  Your child’s image for presentation purposes around the school, e.g. in school wall displays and PowerPoint presentations to capture images around the school or in the local area as part of a project or lesson.

·  Your child’s image being used in a presentation about the school and its work in order to share its good practice and celebrate its achievements, which is shown to other parents, schools or educators, e.g. within a CDROM / DVD or a document sharing good practice, in our school prospectus or on our school website. In rare events, your child’s photograph/image could appear in the media if a newspaper photographer or television film crew attend an event. However, specific permission will be sought for this at each instance.

AUP – Pupils