Job Description – Supply Planning Manager – Replacement Role – The Ochils

Job Title: / Supply Planning Manager
Job Band:
(Management Role or Individual Contributor) / D (Management Role)
Reports to: / Head of Supply Chain
Department: / Supply Chain
Location: / Highland Spring Group, The Ochils, Stirling Street, Blackford, PH4 1QA with travel to other sites required.
Working Hours: / Monday to Friday, 9am – 5pm (37.5 hours p/w) Working will change from time to time dependant on customer and business needs and will include travel and overnight stays to other HSG and customer facilities.
Main purpose of job: / To provide direction and management of the day to day activities of inventory planning,production planning and materials planning across all sites within the Group and perform longer term capacity management activity.
To ensure stock holding profiles are in line with Group budgets whilst ensuring OTIF (on time in full) service to our customers > 98.5%. To provide leadership and direction to your team and to be able to support the delivery of the Group Supply Chain Strategies.
Key Result Areas (KRAs)
  1. Inventory Management
-Develop Group inventory policies to ensure inventory plans are in place across the supply network to meet group demand forecast
-Periodically review group inventory levels to ensure safety stock parameters are maintained in line with forecast accuracy and seasonal demand
-Ensure stock is transferred to correct 3PL warehouse stock across the supply network to the correct level in a timely manner to ensure customer service levels targets are achieved
-Communicate any supply risk as an early warning system if customer service is at risk of deteriorating ;to include corrective action plans to resolve
  1. Production Planning and Scheduling
-Ownership of the Group Capacity Model and drive modelling improvements.
-Proactively manage any supply risks/capacity constraints or capacity opportunities - liaising with the Demand Manager, manufacturing and sales
-Work closely with the Demand Manager to understand current forecasts to create an optimised production, material and stock plans for the group.
-Lead the ongoing review of short to long term capacity and supply capability.
-Ensure all production scheduled are created and communicated to manufacturing, and warehousing teams
-Ensure all Production capacity line run rates are updated as required.
-Work closely with the production teams to ensure the SC department has a view of planned outages.
-Ensure compliance with health, safety and environment issues
  1. Materials Management
-Management responsibility for ensuring appropriate materials are available to match the production plan
-Liaise with the Purchasing team to ensure relationship with suppliers is optimised
-Ensure professional relationships are robust with all departments within the group and demonstrate and encourage a “can do” culture across the department.
-Ensure that key process reviews are conducted to manage material feed process, and align a dept. KPI to reflect the performance.
  1. S&OP
-Work closely with the Demand Manager to ensure the monthly S&OP Process is run in an effective and timely manner.
-Ownership of the monthly Supply S&OP meeting, communicating supply risks/ opportunities, and distribution costs against budgeted
Set key performance indicators for the department
  1. People Management
-Participate in project activities, encourage staff participation in identifying new projects that will benefit the business, improve customer service, improve staff welfare etc.
-Ensure effective people management for the function including recruitment, induction, and Performance Development and Engagement plans.
-Set key performance indicators for the department
-Ensure staff performance reviews and development plans completed in a timely manner
  1. Ad-hoc
-Be able to deputise for other department managers in the event of unplanned absence from work
-Participate in project activities, encourage staff participation in identifying new projects that will benefit the business, improve customer service, improve staff welfare etc.
Key Success Criteria
Qualifications & Experience
  1. Educated to degree level or equivalent experience
  2. Experience of working in dynamic faced paced supply chains, ideally FMCG
  3. Experience of working in an S&OP / IBP environment and have a base knowledge of the processes
  4. Extensive Planning and Inventory Management experience
  5. Experience of working in a manufacturing environment

Knowledge
  1. Detailed working knowledge of modern ERP & IT systems

  1. Proficient in Excel, preferably to Advanced level

Skills
  1. Highly numerate and commercial with the ability to think strategically

  1. Strong interpersonal and people management skills including recruitment and selection, performance management, development, motivation and team building

  1. Strong analytical, planning and project management skills; to add value to the planning process and manage a variety of responsibilities.
  2. Strong leadership skills

Personal Attributes
  1. Self-motivated, adaptable, innovative; to effectively support both a strategic commercial function and an operational department.

  1. Confident decision maker with the resilience and ability to drive and improve key business processes.

  1. Strong communication and facilitation skills; to build and sustain a range of internal and external customer based working relationships.

This job description is only a summary of the typical functions of the job and not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. The responsibilities, tasks, and duties of the jobholder might differ from those outlined in the job description and other duties, as assigned, may be part of the job. The job description may be reviewed and updated at any time.

Job Holder Signature: / Date:
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