St. John Cymru- Wales

Volunteer Role Description

Position Title:County Commissioner

Accountable to:Chief Executive

Functionally reports to:NHQ Directors (or Designates)

Role Summary

Responsible for the co-ordination of volunteer personnel and activities within their county, in accordance with the charity’s regulations, policies and procedures, under the direction of the NHQ Directors (or designates)

Main duties and responsibilities:

  1. To co-ordinate volunteer activity within a county following direction from NHQ.
  1. To ensure optimum use is made of all available resources, both human and material, within theCounty.
  1. To ensure implementation and compliance throughout the county for all organisational policies, procedures, regulations and instructions from NHQ.
  1. To offer support and advice to volunteers within the county
  1. To produce (in consultation with the Chief Executive, County Staff Officersand St. John Council Chairs), the Annual County Strategy, in line with current organisational policies and priorities and the production of subsequent reports.
  1. To produce a draft budget in support of the Annual County Strategy for discussion with and approval by the Chief Executive.
  1. To ensure that all financial quarterly and annual returns are submitted in a timely fashion.
  1. To be responsible for the strict compliance with, and implementation of,safeguardingrequirements within theCounty, in accordance with the direction of the National Safeguarding Coordinator and Director of Human Resources.
  1. To identifyand delegateduties and support head of functions within the County to carry out their role (e.g. County Operations/Training/Youth Officers).
  1. To be responsible for chairing regular meetings for County Staff Officers and Divisional Officers-in-Charge and for ensuring that all directives are communicated to all levels withintheCounty and feedback returned to NHQ.
  1. To attend (or arrange representation for), meetings called by NHQ staff and NHQ Senior Volunteers.
  1. To ensure that all members act in accordance with current St. John Regulations and Policies and uphold the traditions of St. Johnin Wales.
  1. To co-ordinatediscipline and grievances for all Countymembers in conjunction with the Director of Human Resources.
  1. To undertake regular visits and to review the activities of all Divisions within the County.
  1. To support promotions and progression of volunteers under the direction of NHQ.
  1. To implement the triennial review procedure within theCounty.
  1. To encourage and support all competitions, with particular focus upon County and National “Cadet of the Year” and “National First Aid Competitions”.
  1. To actively encourage recruitment and retention to St. John at all levels.
  1. To give support to the development of LINKS, Cadets and Badgers.
  1. To make arrangements for theundertaking of Annual Inspections.
  1. To consult with the Deputy and Assistant Commissioners and Chairpersons of the St. John Councils as appropriate, regarding the submissions for Honours and Awards within the County.
  1. To attend meetings of the St. John Councils within theCounty and to consult with them on relevant issues.
  1. To ensure a prompt response is given to any consultative papers or requests from NHQ.
  1. To comply with all internal and external agency requirements for risk management, quality management, clinical governance and health and safety.
  1. To carry out any reasonable request from NHQ.

Approximate Annual Time Demands

  • This is a very time consuming role, and there is an expectation that a typical holder of this role would commit to approximately 30 hours per month (360 hours per annum).
  • Regular liaison with the Chief Executive, Directors and other Principal NHQ Officers, Chairpersons of St. John Councils, Advisors, County Staff Officers, Divisional Officers/Members in Charge and Badger Sett Leaders will be required.
  • Attendance at regular meetings and events (e.g. First Aid Competitions) at both local and national level will be necessary.
  • Production of CountyBusiness Plans, Budgets and other correspondence will also be expected.

This is a voluntary role and is not contractual or legally binding.

St John Cymru Wales
Volunteer Specification for County Commissioner

ESSENTIAL

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DESIRABLE

QUALIFICATIONS

  • Personal Development Programme.
  • Current First Aid certificate.
  • Manual Handling certificate.
  • Management experience
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  • Educated to degree level.

EXPERIENCE

  • Management level in a professional or volunteer role.
  • Planning and budgetary.
  • Human Resource Management.
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  • Held Post of County Staff Officer/Officer in Charge for minimum ofthree years.
  • Minimum of six years experience within St. John Cymru Wales.

SKILLS

  • Human resource management, interpersonal.
  • Leadership.
  • Planning and organisational.
  • Financial management.
  • Good communication.
  • Administrative and IT.
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  • Interviewing.
  • Recruiting and retention.
  • Public speaking.
  • Meeting management.

KNOWLEDGE

  • Extensive knowledge of the structure, rules and regulations of St. John Cymru - Wales
  • Extensive knowledge of the Safeguarding Policy and procedures.
  • Business plans and budgets.
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  • Familiar with the local members and community.
  • Meeting procedures.

PERSONAL ATTRIBUTES
  • Willingness to commit the time to the role.
  • Organised and efficient.
  • Good people manager.
  • Honest and confidential.
  • Approachable.
  • Ability to foster team spirit.
  • Natural leader.
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  • Confident.
  • Self disciplined.
  • Reliable.
  • Presentable.

Issued 12th August 2014