IHRMS – PIS Format for filing up Employee Information

Department Name :

Employee SIPF Number :

Employee Name :

General Information

1. / Mother Name / 2. / Wife /Husband Name
3. / Marital Status / 4. / Physical Handicapped (Yes/No)
5. / Detail of disability (if Yes) / 6. / Ex-serviceman (Yes/No)
7. / Blood Group(Refer A.1) / 8. / Religion
9. / Category(Refer A.2) / 10. / Caste
11. / Identification Mark / 12. / Service Category(State/Centre)
13. / Service Code(Refer A.13) / 14. / Service Quota(Refer A.11 )
15. / Status of the Employee(Refer A.12) / 16. / Gazetted or Non-Gazetted
17. / Current Post/Designation
( Date from) / 18. / Scale of Current Post/Designation
19. / Name of Present Office / 20. / Pension Category(Refer A.14)
21. / Nomination done or not / 22. / Service Break Details
22. / Email Id

General Information about Accounts

1 / PAN / 2 / Rajasthan Police KaramchariKalyanNidhi (RPKKN)
3 / State Insurance Policy Number / 4. / Passport Number
5. / GPF Number / 6. / GI Policy Number
7. / Postal Insurance Policy Number / 8. / GIS Number
9. / CPF Number / 10 / NPS Number
11 / Belt Number / 12 / Cooperative Number
13 / CTD A/C Number / 14 / UID

General Information – Other Information

1. / Accommodation (Government/Self/Rented/Other)
2. / Home Town & district
3. / Service Status (Working, Retired, Resigned, Suspended, VRS, Long Leave, Deputation, APO, Dead & Died during duty)
3.1 / Order Number & Date (Retired, VRS)
3.2 / Status Effective Date (Retired, Suspended, VRS, Dead & Died during duty)
4. / Email id
5. / Languages known (Indian)
6. / Languages known (Foreign)
7. / Annual medical check-up (Y/N), Critical Illness (if any)
8. / LTC availed (Yes/No), If Yes, Block Year
9. / HTC availed (Yes/No), If Yes, Block Year
10. / Uniform granted (Yes/No), If Yes, Month & Year
11. / Departmental Test Passed (Yes or No)

Recruitment Details

1. / Entry Level (Rank, Post & Designation)
2. / Appointment Order Number & Date
3. / Merit List Serial Number
4. / Service Category
5. / Source of Appointment(Refer A.9)
6. / Recruitment Year
7. / Office
8. / Date of Joining
9. / First Joining Date in Government & Department
10. / Name/Designation of Appointing Authority
11. / Address of First Employee
12. / Date of Confirmation on the Post & Order #
13. / Pay Scale at the time of first joining/Appointment
14. / Parent Department

Physical Details

1. / Height / 2. / Weight
3. / Waist / 4. / Eye Sight
5. / Color Blindness / 6. / Chronic disease
7. / As on Date

Qualification

Level (PG, Graduation, XII, X etc)
(Refer A.8) / Degree/Diploma/Class / Specialization/
Subject / Institute/University / Year of Passing / During Service (Y/N)
1.
2.
3.
4.
5.

Departmental Test Passed: Yes/No

Address – Temporary/Permanent

Temporary / Permanent
House Number
Street/Road
Locality
District
Tehsil
Village
State
Police Stations
Pin Code
Beat Number
Phone (Landline)
Mobile

Family Details

Name / DOB / Relation / Marital Status / Profession (Working/Non Working)(Refer A.7) / Dependent (Y/N) / Critical Illness / Critical Disability / Remarks
1.
2.
3.
4.
5.

Nominee Details

For (SI, GPF, Pension, RPKKN, DCRG, Commutation, Gratuity, Life Time Arrear) / Relation / Nominee Name / DOB / Marital Status / Date of Nomination / Percentage / Benefit Upto
1.
2.
3.
4.
5.
6.

Training Details

Course Name / Training Institute / Order Number & Date / Training Location (India/Abroad) / Place / From – To / Sponsored by / Remarks
1.
2.
3.
4.
5.
6.
7.

ACR/PAR

From – To or Year / Reporting Date / Reviewing Date / Accepting Date
1.
2.
3.
4.
5.
6.

Awards [A] /Rewards [R] /Medal [M]

A/R/M / Name of Award/Reward/Medal / Awarded/Rewarded/Medalled by / Order Number & Date / Award/Reward/Medal Details (Type details)

Promotion

Order Number & Date / Rank Promoted to / Type (Regular, Urgent Temporary, Special Selection, Other) / Year of Promotion
1.
2.
3.
4.
5.

Service History

Posting Type (Regular/Deputation/Under Suspension/ APO/on Leave/Under Training/ Attachment) / Office Unit/Office / From Date (Joining date of above office) / To Date (Relieving date from above office) / Order Number & Date / Designation
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.

Enquiry/Punishment

1. / D.E. Initiated Under Rule (16CCA, 17CCA, 18CCA & ACB)
2. / Whether Suspended (Yes/No)
3. / No. & Date of Issuance of Charge sheet
4. / Date of Appointment of Enquiry Officer
5. / Designation of Enquiry Officer
6. / Date of Receipt of Enquiry Report
7. / Decision of Disciplinary Committee(Refer A.15)
8. / If punished -
8.1 / Order Number & Date
8.2 / Remarks
8.3 / Whether Appeal Preferred (Yes/No)
8.4 / Date of Preferring Appeal
8.5 / Designation of Appellate Authority
8.6 / Decision of Appellate Authority
8.7 / Order No & Date of Decision
8.8 / Whether Review Petition (Yes/No)

Court Cases

FIR Number & Date / Section/Act / State/District / Police Station / Delinquent's Status(Refer A.5) / Suspended (Yes/No) / Case Status(Refer A.4)
1.
2.
3.

Leave Sanction

Type of Leave (Refer A.6) / As on / Numbers
1.
2.
3.

Transactions

Type of Leave(Refer A.6) / Order Number & Date / From – To / Block Year
1.
2.
3.

***

Annexure A (Master)

A.1 / Blood Group / (1) A+, (2) A-, (3) B+, (4) B-, (5) O+, (6) O-, (7) AB+
A.2 / Category / (1) General, (2) Scheduled Caste, (3) Schedule Tribe, (4) Other Backward Classes
A.3 / Court Master / (1) Supreme Court, (2) High Court, (3) District Court
A.4 / Court Case / (1) Under Investigation, (2) Final Report, (3) Charge Sheeted, (4) Under Trial, (5) Decided, (6) Not Decided
A.5 / Court Delinquent / (1) Under JC, (2) Under JC and Suspended, (3) Suspended, (4) Reinstated
A.6 / Leave Type / (1) Medical Leave, (2) Maternity Leave, (3) Paternity Leave, (4) Professional Leave, (5) LWP, (6) HPL, (7) SL, (8) Leave Encashment, (9) Earned Leave
A.7 / Profession / (1) Student, (2) Self Employed, (3) Government Service, (4) Private, (5) No Profession
A.8 / Qualification Level / (1) Below Secondary, (2) Secondary, (3) Higher Secondary, (4) Graduate, (5) Post Graduate, (6) PHD
A.9 / Service Selection / (1) Ad-hoc, (2) Direct, (3) RPSC, (4) Urgent Temporary
A.10 / Service Type / (1) Permanent, (2) Probation, (3) Temporary, (4) None
A.11 / Service Quota / (1) Physically Handicapped, (2) Deceased, (3) Ex-Serviceman, (4) Widow, (5) Divorced, (6) Player
A.12 / Status / (1) Working, (2) Regular, (3) Transferred, (4) Retired, (5) Deputation, (6) Extension, (7) Re employed, (8) Suspended, (9) APO, (10) Nominated
A.13 / Service Code / (1) All India Service (2) Ministrial (3) subordinate (4) Class IV (5) State Service (6) Others
A.14 / Pension Category / (1) Defined Benefit before 1-1-2004 (Govt) (2) NPS from 1-1-2004 (3) CPF (4) Others (5) None (6) Not yet Defined
A.15 / Decision of Disciplinary Committee / Enquiry Pending (2) Acquitted (3) Censure (4) Withholding of increments (5) Withholding of Promotion
(6) Recovery from pay of the whole (7) Recovery from pay of the part (8) Withholding of future increments
(9) Reduction to a lower Service (10) Reduction to a lower Grade (11) Reduction to a lower Post
(12) Reduction to a lower time scale (13) Reduction to a lower stage in time scale (14) Reduction in pension
Compulsory retirement (15) Removal from Service(not to disqualification) (16) Dismissal from Service(disqualification)

Annexure B (Pay Scale Master)

S.No / Pay Commission / Pay Scale / GradePay
Fourth / 950-75-1680 / 0
Fourth / 750-12-798-13-850-15-940 / 12
Fourth / 775-13-840-15-1005-20-1025 / 13
Fourth / 800-15-950-20-1250 / 15
Fourth / 825-15-900-20-1200-25-1350 / 15
Fourth / 910-20-1150-25-1400-30-1520 / 20
Fourth / 975-25-1100-30-1640-40-1720 / 25
Fourth / 1025-25-1100-30-1640-40-1680 / 25
Fourth / 1200-30-1560-40-2000-50-2050 / 30
Fourth / 1400-40-1600-50-2300-60-2600 / 40
Fourth / 1640-60-2600-75-2900 / 60
Fourth / 2000-60-2300-75-3200 / 60
Fourth / 2000-60-2300-75-3200-100-3500 / 60
Fourth / 2200-75-2800-100-4000 / 75
Fourth / 2500-75-2800-100-4000-125-4250 / 75
Fourth / 2650-75-2800-100-4000-125-4500 / 75
Fourth / 3000-100-3500-125-4500 / 100
Fourth / 3000-100-3500-125-5000 / 100
Fourth / 3200-100-3500-125-4625 / 100
Fourth / 3450-125-4700-150-5000 / 125
Fourth / 3700-125-4700-150-5000 / 125
Fourth / 4100-150-5300 / 150
Fourth / 4500-150-5700 / 150
Fourth / 5100-150-5700-200-6300 / 150
Fourth / 5900-200-6700 / 200
Fourth / 750-940 / 0
Fifth / 12000-420-18300 / 420
Fifth / 2550-55-2660-60-3200 / 55
Fifth / 2610-60-3150-65-3540 / 60
Fifth / 2650-65-3300-70-4000 / 65
Fifth / 2750-70-3800-75-4400 / 70
Fifth / 2950-75-4075-80-4475 / 75
Fifth / 3050-75-3950-80-4590 / 75
Fifth / 3200-85-4900 / 85
Fifth / 3400-90-5200 / 90
Fifth / 4000-100-6000 / 100
Fifth / 4500-125-7000 / 125
Fifth / 5000-150-8000 / 150
Fifth / 5500-175-9000 / 175
Fifth / 6500-200-10500 / 200
Fifth / 7500-250-12000 / 250
Fifth / 8000-275-13500 / 275
Fifth / 8000-275-13500 / 275
Fifth / 9000-300-14400 / 300
Fifth / 10000-325-15200 / 325
Fifth / 10650-325-15850 / 325
Fifth / 11300-350-16200 / 350
Fifth / 12000-375-16500 / 375
Fifth / 13500-400-17500 / 400
Fifth / 14300-400-18300 / 400
Fifth / 16400-450-20000 / 450
Fifth / 18400-500-22400 / 500
Sixth / 4750-7440 / 1300
Sixth / 4750-7440 / 1400
Sixth / 4750-7440 / 1650
Sixth / 5200-20200 / 1800
Sixth / 5200-20200 / 1850
Sixth / 5200-20200 / 1900
Sixth / 5200-20200 / 2000
Sixth / 5200-20200 / 2100
Sixth / 5200-20200 / 2400
Sixth / 5200-20200 / 2800
Sixth / 9300-34800 / 3600
Sixth / 9300-34800 / 4200
Sixth / 9300-34800 / 3200
Sixth / 9300-34800 / 5400
Sixth / 15600-39100 / 5400
Sixth / 15600-39100 / 6000
Sixth / 15600-39100 / 6600
Sixth / 15600-39100 / 6800
Sixth / 15600-39100 / 7200
Sixth / 15600-39100 / 7600
Sixth / 15600-39100 / 8200
Sixth / 37400-67000 / 8700
Sixth / 37400-67000 / 8900
Sixth / 37400-67000 / 10000
Sixth / 9300-34800 / 4800
Sixth / 5200-20200 / 1650
Sixth / 75500-80000 / 0
Sixth / 67000-79000 / 0
Sixth / 80000 (fixed) / 0
Sixth / 90000 (fixed) / 0
Sixth / 27700-44770 / 0
Sixth / 33090-45850 / 0
Sixth / 39530-54010 / 0
Sixth / 43690-56470 / 0
Sixth / 51550-63070 / 0
Sixth / 57700-70290 / 0
Sixth / 70290-76450 / 0
Sixth / 15600-39100 / 7000
Sixth / 15600-39100 / 8000
Sixth / 37400-67000 / 9000
Sethi / 9000-250-13150-350-14550 / 250
Sethi / 10750-300-13150-350-14900 / 300
Sethi / 12850-300-15950-400-17550 / 300
Sethi / 14200-350-15950-400-18350 / 350
Sethi / 16750-400-19150-450-20500 / 400
Sethi / 18750-400-21850-500-22850 / 400
Sethi / 22850-500-24850 / 500
E Padmnabham / 27700-770-33090-920-44770 / 770
E Padmnabham / 33090-920-40450-1080-45850 / 920
E Padmnabham / 39530-920-1230-54010 / 920
E Padmnabham / 43690-1080-49090-1230-56470 / 1080
E Padmnabham / 51550-1230-58930-1380-63070 / 1230
E Padmnabham / 70290-1540-76450 / 1540

***

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PIS Format