SADDLE RIDGE ESTATES ASSOCIATION, LTD.
P.O. BOX 443
PORTAGE, WI 53901-0443
SREA Board of Directors Meeting
October 14, 2009, 6:30 p.m.
Location: Unit 202
Present: Miles Oakey, Micki Fuerst, John Prest, Joe Duesler, Roger Lochner, SarahMautz
Meeting called to order by president, Miles Oakey.
Secretary’s Report (Miles Oakey): Copies of minutes furnished. Motion made by Joe Duesler and seconded by Micki Fuerst to approve the minutes of the board of directors meeting of September15,2009. Motion passed60.
Request made for incoming secretary (Sarah Mautz) to send thank you note to Marvin Jensen for his monetary donation toward purchase and planting of trees in court4 area.
Treasurer’s Report (Micki Fuerst): Copies of August and September2009 balance sheets and August and September2009 year-to-date budgeted reserve account reports furnished. Motion made by Joe Duesler and seconded by Roger Lochner to approve treasurer’s report. Motion passed60.
Buildings & Grounds Report (Joe Duesler): Motion was made by Micki Fuerst and seconded by Roger Lochner to approve the cost of $20,705 for Smith Construction,for residing 4-unit in court4, units413-414-415-416. Motion passed501.
Motion was made by John Prest and seconded by Micki Fuerst to approve the deck project at owner’s expense, unit 6019. Motion passed 5-0-1.
Request for deck enclosure with footings, unit 6051,was tabled, pending further information.
Motion was made by Joe Duesler and seconded by Micki Fuerst to adopt “The Window Glossary” published by Window & Door Manufacturers Association as the standard for SREA in determining window repair and maintenance responsibility in accordance SREA bylaws. Motion passed60. Copy of 7page window glossary furnished for the record. Website for the glossary is:
Motion was made by Joe Duesler and seconded by Roger Lochner to approve roof shingle repair project, unit6051, estimated cost not to exceed $2,000, with the provision that a review is done with the president. Motion passed60.
Defective shingles, unit317 –Joe Duesler apprised board of status of claim with CertainTeed Corporation and options available. Joe will getrepair bids and request special board meeting, if necessary.
Motion made by Micki Fuerst and seconded by John Prest to approve an increase in cost to $2,000, to now include both the upper and lower levels rather than $1,000 original estimate for lower level siding project, on prow of unit 6002. Motion passed60.
Snow Removal Contracts: SREA has received a proposal from Mark Oehlof, of MOST Snowplowing&Trucking. Written proposal will be asked of Wolfgram ExcavatingSnow Plowing, our current provider. Special board meeting is scheduled for next week, Wed, October 21, 2009 to review proposals. Meeting to be held at Unit409.
Plan November work to make connection in court 4, from riprap to pond, $15,000.
Court4: This project involves construction of a collector dam directing water shed from Court4 into a grated concrete box for discharge to the SRC pond. The discharge pipe will be 18” and will be buried to run under the existing cart path. A 6” drain pipe from an existing system will be redirected into the new system. This project is budgeted at $15,000, and to be contracted with Arlington Hardware of Poynette, WI.
Court1: This project involves interior perimeter trenching of the 109-12 building with a drain pipe installed to a collector crock. A pump is included. This work will be done by Badger Basement Co. Another segment of this project will be the installation of a concrete collection box with a discharge pipe to the SRC pond. Badger Basement Company will discharge their collector crock into this larger outside box. The outside work will likely be done by Arlington Hardware. Some additional info on the route to the pond is still to be determined. (The long term plan with this system is to provide SREA the ability to handle any future water problems with Bldg10508 by directing the water from this building into the outside collector, then to the pond.) This project is budgeted at $18,000.
Motion was made by Joe Duesler and seconded by Roger Lochner to add an amendment of preliminary allocation of $18,000 to this contract for court1. Motion passed60.
Utilities Report (Roger Lochner): Nothing to report.
Roads Report (John Prest): Nothing to report.
President’s Report (Miles Oakey): Welcomed Roger Lochner and Sarah Mautz,new board members.
Discussed possibility of developing a method for board members to welcome new tenants and to provide information to them that will enable them to abide by SREA’s condominium rules and practices.
Acknowledgement made of the benefit of the greening of SREA with the planting of trees.
Old Business: SRE: Letters of notification to SRE II unit owners of their opportunity to elect two board members to the board was accomplished 5 October.
Water issue discussed.
Rental/Lease Agreements: Noted that SREA board is not always notified of rentals nor receiving copies of lease agreements from unit owners who rent/lease their condos. Lease agreements are required in SREA. Not all unit owners are aware of this. More follow-up on this to be done by the board.
New Business: Request received from bookkeeper for an increase in pay.
Communication from Horton Law Office:
A copy of a letter from Attorney Wm. Pharis Horton, dated September9,2009, has been provided for the record of SREA board. One of issues he addressed in his letter is the interpretation of Saddle Ridge Estates Association, Ltd., By-Laws4.7. Article4 pertains to SREA Officers and Section4.7 reads “Compensation. No director or officer of the corporation shall receive any fee or other compensation for services rendered to the Association except by specific resolution of the membership.” In the letter from AttorneyHorton, he states, “…The better interpretation of this is that directors (and officers) may not receive compensation for their services as directors and officers without member approval, not that they may not be considered for performance of hired services for the Association…”
Second issue was the status of an officer of an Association who sold his unit. His letter reads, “While they are subject to removal by appropriate action or may resign, there appears to be nothing that automatically vacates their office upon sale.”
In a letter dated September14,2009, AttorneyHorton gave us an update on the real estate taxation of Saddle Ridge Corporation. His letter reads, “The Town of Pacific assessor found 41 unbuilt units in SRA, SRE and The Forest and assessed them to Saddle Ridge Corp. The court of appeals accepted the Saddle Ridge Corp. argument that it could not be taxed on these unbuilt units and that the value was in the common elements, whose ownership (and obligation for taxation) fell on existing unit owners as the owners (in undivided percentage interests) of the common element.”
Discussion followed. Micki Fuerst stated that she did some research at the County Clerk’s office to find out who is the registered owner of these lots. A random check shows that Saddle Ridge Corp. is listed as the owner. Further discussion will be done at our next monthly meeting.
Next Scheduled Meeting: A special board meeting is scheduled for Wednesday, October21,2009, 6:30p.m., at Unit409, to deal with roof bids for Unit317 and snow removal proposals/contracts.
A motion was made by Joe Duesler and seconded by Micki Fuerst to adjourn meeting. Motion passed 6-0. Meeting adjourned 9:10p.m.
Respectfully Submitted,
(original signed)
Sarah Mautz
Secretary, SREA Board of Directors
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