CITY OF SPRINGFIELD

AGENDA

Tuesday, July 17, 2012 at 7:00 p.m.

Springfield City Hall

170 North 3rd Street

CALL TO ORDER

  • Public announcement that a copy of the Nebraska Open Meetings Law is posted in the entry to the meeting room
  • Roll call
  • Pledge of Allegiance

CONSENT AGENDA

All consent agenda items are approved in one motion unless removed by a Council Member. Removed items will be placed under Regular Agenda Items for action by the Council.

1.Approve Minutes of the July 3, 2012 Council Meeting

2.Accept Treasurer’s Report

3.Approve Invoice No. 175727 from Olsson Associates in the amount of $1,562.19 for professional services rendered from May 6, 2012, through June 9, 2012, for work completed on Springfield Trail Phase 3

REGULAR AGENDA

  1. Dennis Graham, City Engineer with Olsson Associates– Review and award construction bid for the South 1st Street Paving Project (Street Improvement District No. 2012-1)

2.Nancy Rix, 165 North 4th Street – Discuss drinking water

3.Nancy Rix, 165 North 4th Street – Discuss bumpouts in downtown block of Main Street

4.Reconsider Eric Hayes’, Maintenance Manager, annual review and merit increase

DEPARTMENT REPORTS

1.Water & Parks Department – Bob Roseland

2.Sewer Department – Randy Fleming

3.Library, Community Building & Keno – Dan Craney

4.Street Department – Chad Nolte

5.Mayor’s Report – Mike Dill

6.City Staff Reports

The Mayor and City Council reserve the right to adjourn into executive session per Section 84-1410 of the Nebraska Revised Statutes.

ADJOURNMENT

MINUTES

A regular meeting of the Mayor and Council of the City of Springfield, Nebraska was held at 7:00 o’clock p.m. at City Hall on July 17, 2012. Present were Mayor Mike Dill; Council Members: Bob Roseland, Randy Fleming, Dan Craney, Chad Nolte. Absent: None. Notice of this meeting was given in advance by posting in three public places, one of the designated methods of giving notice. Notice of this meeting was given in advance to the Mayor and all Council Members and a copy of their receipt of notice is attached to these Minutes. Availability of the agenda was communicated in the advance notice and in the notice to the Mayor and Council of this meeting. All proceedings hereafter shown were taken while the convened meeting was open to the public. The Mayor publicly stated to all in attendance that a current copy of the Nebraska Open Meetings Act was available for review and indicated the location of such copy posted in the room where the meeting was being held.

Consent Agenda

Motion by Nolte, seconded by Fleming, to approve the Consent Agenda. AYES: Roseland, Fleming, Craney, Nolte. NAYS: None.

The City Clerk reported a balance on hand of $789,941.01 in cash assets; Prestige Treasury - $203,591.52; Prestige Bond - $356,023.48; Keno Community Betterment - $146,560.29; Keno Progressive Jackpot - $50,019.49; Water Deposit Savings - $4,175.04; Refundable Deposit Savings - $1,218.96; Water Tower Savings - $105,095.22; Sewer Restricted - $69,253.85; Money Mark Library Bricks - $3,254.49; Government Securities - $197,874.56; Time Certificates as follows: Bond - $75,999.16; Tower - $56,907.39; Water - $123,965.29; Park - $11,872.75; Library Bricks - $21,080.96; Cash Receipts - $105,070.24; Cash Disbursements - $83,376.15; Water Bond 2003 Interest Payment - $735.00; Refunding Bond 2010 Interest Payment - $4,068.75, Bond Payment - $85,000.00.

Regular Agenda

Agenda Item 1. Dennis Graham, City Engineer with Olsson Associates, reviewed the construction bid tabulations for the South 1st Street paving project. He said that Olsson’s engineer estimate for the project was $319,000.00. Graham noted that six companies submitted bids and that L.G. Roloff Construction Company, Inc. had the low bid of $206,939.11. He also reported that Roloff received excellent reviews from their references and previous work history. Graham said that he anticipates Roloff to begin construction mid-August to early September. He said that it will take approximately three weeks to prepare and finalize the construction documents and then a preconstruction meeting will be scheduled. He noted that ground water was not detected during soil borings. Council requested that any changes or additions to the project be approved by a city representative prior to being done. Graham reviewed the change order process and said that the city would be notified of any changes throughout the project. Motion by Roseland, seconded by Craney, to award the construction bid for the South 1st Street paving project to L.G. Roloff Construction Company, Inc. in the amount of $206,939.11. AYES: Roseland, Fleming, Craney, Nolte. NAYS: None.

Agenda Items 2 and 3. Nancy Rix, 165 North 4th Street, did not attend. No discussion.

Agenda Item 4. Motion by Nolte, seconded by Roseland, to move agenda item 4, regarding Eric Hayes’, Maintenance Manager, annual review and merit increase, into executive session. AYES: Roseland, Fleming, Craney, Nolte. NAYS: None.

Department Reports

Agenda Item 1. Roseland reported that he is working with Rick Lee, Water Operator, to obtain an updated cost estimate to reline the well at City Park. He mentioned that the city’s water system is starting to reach its maximum pumping rate due to the dry weather, so he and Lee are also discussing the need for a new well. Roseland also reported that Lee is watering the Buffalo Park baseball field in preparation of the large baseball tournament being held at the park this coming weekend.

Agenda Item 2. No Department Report from Fleming.

Agenda Item 3. No Department Report from Craney.

Agenda Item 4. Nolte reviewed street cutting cost estimates provided by Eric Hayes, Maintenance Manager. Council considered contracting for street cutting services. Nolte pointed out that it takes city employees a long time to prepare the cuts because the city does not have adequate equipment for making street cuts. Council agreed to try contracting for street cutting services.

Agenda Item 5. Mayor Dill reminded the Council about the open house at the new waste transfer station on July 19. He also reminded the Council about the budget workshop scheduled for July 18.

Agenda Item 6. The City Clerk reported that Union Pacific notified her that the caboose at Buffalo Park is the city’s property and that they have no interest in acquiring it. The Union Pacific representative said that the city could do whatever it chooses with the caboose. Council considered selling the caboose and reviewed the surplus property ordinance.

Executive Session

Motion by Nolte, seconded by Craney, to enter into executive session at 7:35 p.m. for the purpose of personnel discussion. AYES: Roseland, Fleming, Craney, Nolte. NAYS: None.

Motion by Nolte, seconded by Roseland, to leave executive session at 8:26 p.m. AYES: Roseland, Fleming, Craney, Nolte. NAYS: None.

Motion by Nolte, seconded by Roseland, to table agenda item 4, regarding Eric Hayes’, Maintenance Manager, annual review and merit increase, until the August 7, 2012, Council meeting. AYES: Roseland, Fleming, Craney, Nolte. NAYS: None.

Adjournment

Motion by Craney, seconded by Nolte, to adjourn. AYES: Roseland, Fleming, Craney, Nolte. NAYS: None. Meeting adjourned at 8:27 p.m.

I, the undersigned, City Clerk for the City of Springfield, Nebraska, hereby certify that the foregoing is a true and correct copy of proceedings had and done by the Mayor and Council on July 17, 2012; that all of the subjects included in the foregoing proceedings were contained in the agenda for the meeting, kept continually current and readily available for public inspection at the office of the City Clerk; that such agenda items were sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting; that such subjects were contained in said agenda for at least twenty-four hours prior to said meeting; that at least one copy of all reproducible material discussed at the meeting was available at the meeting for examination and copying by members of the public; that the said minutes from which the foregoing proceedings have been extracted were in written form and available for public inspection within ten working days and prior to the next convened meeting of said body; that all news media requesting notification concerning meetings of said body were provided advance notification of the time and place of said meeting and the subjects to be discussed at said meeting; and that a current copy of the Nebraska Open Meetings Act was available and accessible to members of the public, posted during such meeting in the room in which such meeting was held.

Kathleen Gottsch

City Clerk