Spring Grove Council

Regular Meeting – July 15, 2014

Page 5 of 5

CALL TO ORDER; PLEDGE OF ALLEGIANCE; ROLL CALL

The regular meeting of the Spring Grove City Council was called to order by Mayor Poole at 6:00 P.M. on Tuesday July 15, 2014 at the alley by 155 W Main St to discuss the improvement of the alley followed by the regular meeting at168 W. Main Street, Spring Grove, MN.

Present: A. Bruce Poole, Mayor

Lorilyn Dehning, Council Member

Nancy Nelson, Council Member

Rachel Olerud, Council Member

Robert Vogel, Council Member

Also Present: Erin Konkel, City Clerk/Treasurer

Joe Hammell, City Attorney

MEETING AT ALLEY BY 155 W MAIN STREET

Council Members Nelson, Vogel, Dehning and Mayor Poole met at the alley next to 155 W Main Street to discuss improvements to the alley now closed to traffic. Discussion was had but no decisions made.

ADOPT AGENDA

Council Member Nelson moved to adopt the agenda with the following additions:

Under Old Business:

D) Bicycles on Main Street

E) Planning and Zoning – Request for plans to be on graph paper

F) Backpay for Carolyn Kampshroer

Under New Business:

E) Budget Workshop Schedule

Seconded by Council Member Olerud. All approved. Motion carried.

CONSENT AGENDA

Council Member Vogel moved to approve the consent agenda. Seconded by Council Member Nelson. All approved. Motion carried.

CLOSED SESSION

Attorney Hammell reported that a personnel matter involving a leave of absence was discussed as well as the process of union negotiations.

OLD BUSINESS

Basketball Court Bid Opening

One bid was received for the proposed basketball court from Klaetsch Paving out of Onlalaska, WI. The amount of the bid was $82,500. Council Member Nelson moved to reject the bid. Seconded by Council Member Olerud. All approved. Motion carried. Council Member Vogel will bring the matter back to the Parks Commission.

Redevelopment of Alleys Closed to Traffic

The majority of the city council met in the alley by 155 W Main Street to discuss the redevelopment of the alley. The matter was tabled until the next meeting. The council was looking for additional information from Ye Olde Opera House in regards to their plans for the alley. The council will meet at the alley next to 118 E Main Street at 6:00 p.m. August 5, 2014.

Football Field Sprinklers

The football field was in need of an additional eight sprinkler heads. Council Member Vogel moved to authorize up to $1000 in sprinkler heads be purchased for the football field. Seconded by Council Member Dehning. All approved. Motion carried.

Bicycles on Main Street

Council Member Nelson stated that bicycle riding in the business district was still a problem. She moved to paint the no bike sign on the sidewalk in the business district. Seconded by Council Member Olerud. All approved. Motion carried.

Planning and Zoning Commission

Council Member Nelson requested that zoning application drawings be placed on graph paper so it would be easier to understand. City Clerk/Treasurer Konkel stated that graph paper was recently added to the zoning permit applications so they will be included in the future.

Wage for Carolyn Kampschroer

Council Member Nelson moved to pay $12 per hour to Carolyn while she is filling in as manager of the Corner Bar and Liquor Store and to make in retroactive to the date she became active manager. Seconded by Council Member Olerud. All approved. Motion carried.

NEW BUSINESS

Public Works Projects

1)  Public Works Supervisor Morken stated that there is a plan being worked on for 1st Ave SE replacing half the street, curb, resurfacing, etc. He requested permission from the council to finalize the plan and put out on bids. Council Member Vogel moved to approve the request. Seconded by Council Member Nelson. All approved. Motion carried.

2)  Morken stated that the sidewalk was being replaced by The Trinity Center. He requested that the city replace the curb during the process, which would cost approximately $3000. The cost would include removal and replacement of around 118 feet of curbing. Council Member Vogel moved to approve the request. Seconded by Council Member Nelson. All approved. Motion carried

3)  Morken commented that the engineers are working on an electrical plan to replace the poles in the city. He will obtain pricing and more information in regards to the replacement plan.

4)  Wastewater plant – Morken stated that WHKS was preparing a letter to send to the MN PCA in regards to the discharge and re-piping it.

5)  Council asked Morken if he was aware when the Main Street repairs would be made. He stated that he had been in contact with Jeff Bunch, who in turn was in contact with Mathy to get the repairs done.

6)  Benches/flower pots – Morken stated that the benches and flower pots would be in later that week.

7)  Council Member Dehning asked if the old pool shower house could be torn down. Morken stated that currently they store many old pool supplies there.

Swim Center August Hours

Council member Dehning stated that they were going to try and keep the pool open past the August 10th closing date depending on how many employees would be around. A meeting with the employees was scheduled for July 20, so she would know more after that date.

Police Department – Request for In-Squad Computers

Chief Deputy Yeiter presented the information on the new in-squad computers to the council. The total cost of the computers would be $9,738.00 with an annual maintenance fee of $1,605.00. He strongly suggested that the city implement the in-squad computers so that everyone in the County would be on the same system. The program would go live in early 2015. Attorney Hammell stated that he had reviewed the contract and it looked good. Chief Folz also agreed that the in-squad computers would be a good idea. Council Member Nelson moved to adopt the program as presented by Chief Deputy Yeiter. Seconded by Council Member Dehning. All approved. Motion carried.

David Drown and Associates Engagement Letter

Council Member Nelson moved to approve the engagement letter provided by David Drown and Associates. Seconded by Council Member Olerud. All approved. Motion carried.

Budget Workshop Schedule

A budget workshop was scheduled for Tuesday, July 29th at 6:30p.m. at City Hall.

PLANNING AND ZONING COMMISSION

Placement of Pre-Fabricated House and Building of Garage at 419 3rd Ave NW (Brad Tostenson)

Council Member Vogel stated that the Planning and Zoning Commission recommended approval of the zoning permit application provided by Brad Tostenson. Council Member Dehning moved to approve the permit. Seconded by Council Member Vogel. All approved. Motion carried.

MEETING REPORTS

Council Member Dehning reminded the council of the pool fundraiser that would take place at Red’s IGA from 10a.m. to 2:00p.m. on July 19th.

MAYOR/COUNCIL

None.

OPEN FORUM

None.

ADJOURNMENT

Council Member Nelson moved to adjourn the meeting. Seconded by Council Member Vogel. All approved. Motion carried. The Regular Meeting concluded at 8:05 p.m.

Respectfully Submitted and

Approved on August 5, 2014

Attest: ______Erin Konkel City Clerk/Treasurer