Sponsored by Fontainebleau High Robodawgs

Mandeville Regional Qualifier

Sponsored By Fontainebleau high RoboDawgs

Team Information Packet

Mandeville FIRST®LEGO® League Regional Qualifying Tournament

located at Fontainebleau High School, Mandeville, LA

on Saturday, November 14, 2015

This packet should help guide you up to and during the event.

Please remember to attend the Coach’s Meeting at 8:15 a.m. The meeting will be held in the Cafetoriumwhichis at the eastern end of the main hall-Mall.

Packet contents:

2015 FLL Team Information Packet

Schedule for the Day
What to do when your team arrives
Needs and Reminders for the Day
Setup, Pit Area and Practice Area
Additional Information
Contact Information
Map/location info
Team Creed
Coaches Creed/Promise
Coach/Team Checklist

2015 FLL Team Information Packet

REMINDER TO ALL TEAM COACHES:

Deadline for any changes, including Team Names is Wednesday, November 11,2015

Please Read thoroughly!

This Year’s Event Sponsored By:

2015 FLL Team Information Packet

I.Schedule of the Day

7:45 a.m.- 8:30 a.m.Registration/Team Check In-

8:00 a.m. – 8:30 a.m.Teams Get Ready for Trash Trek!

8:15 a.m. – 8:30 a.m.Coaches Meeting in Cafetorium.

8:45 a.m. – 12:15p.m.Robot Design, Core Values & Project Judging

12:15 p.m.– 1:15 p.m.Lunch Break

1:30 p.m. – 3:40 p.m.Competition Matches

3:45 p.m. – 4:10 p.m. Clear and Clean Pit Area

4:15 p.m.Awards Ceremony & Wrap Upin the Cafetorium

II.What to do when your team arrives:

1.Proceed directly to the Registration Tableat the center of the main hall-Mallto get signed in and receive your Registration Packet for the day. Each team will have a table with extension cords nearby to plug in computers, to work on their robot, and space for any displays they bring. You will need to bring your own extension cords and/or power strip(s) to ensure safe access for all participants. Registration Packets will include the following items:Tournament Schedules, Gracious Professionalism Tickets, 10 Team Member bandsand Event Evaluation.

2.Again, a coaches meeting will be held at 8:15 am in the Cafetorium.

Needs and Reminders for the Day:

3.Teams may provide a printed copy of their computer program for the Robot Design Judges to see.

4.You are scheduled for your 3 performance rounds: Project Presentation, Core Values & Teamwork and Robot Design judging.

5.Each team will be provided severalTournament Schedule during registration which you may use to aid your team members in remembering their schedule. Extra copies will be available at the registration table. Additional copies will also be posted outside each judging room and on the doors to the Cafetorium.

6.Competition Area Guidelines – Teams should be queued 5minutes before their play begins. Be sure to check in with the volunteer. Only team robot operators can stand in the Competition Area. IMPORTANT:No adults can approach the competition table AT ANY TIME right before, during, or after competition play. Only two team members at a time are allowed to be on the playing field by the competition table. Team members may be in the competition area if they are tagging-in and –out and in the designated area-marked by blue lines. The rest of the team and the coach(es) maycheer on their team from outside of the designated competition area.

7.Time Guidelines for all Judging and Competition Sessions – It is very important that all teams maintain the schedule as closely as possible to ensure a timely tournament. Refer to your Tournament Scheduletime when your team should report for judging/competition.

7A.Please move quickly to your next location. If you are late for a judging session, you will still be required to fit your presentation into the allotted time. If you are too late to complete your presentation in the remaining time or miss your scheduled time for reasons beyond your control, please see the Judging Room Assistant/helper outside your scheduled room and ask for the Head Judge.

7B.Only One Coach/Mentor will be allowed in the judging rooms – any intervention/interruption by the coach or mentor will result in team disqualification.

7C.EXCEPTION- Project Presentation up to 4non-team members/mentor/coach. Any intervention/interruption by any non-team members could result in team disqualification.

Core Values & Teamwork judging will be as follows:
Describe task1 minute
Team works on task (can ask questions)4 minutes
Team presents their Core Values Poster2 minutes
Judges ask questions3 minutes
Judges determine score5 minutes
Project Presentation judging time will be divided as follows:
Visual Aid Set up and Presentation Time:5 minutes
Question Period from Judges:5 minutes
Judges determine score5 minutes

Team must demonstrate completion of all requirements during presentation portion
Bring your own extension cords and laptops as needed.

Robot Design judging will be as follows:

Technical Demonstration & Discussion:5 minutes
Question Period from Judges:5 minutes
Judges determine score5 minutes
A mat and complete field set will be provided in the room.
Bring your own extension cords and laptops as needed.

Robot Performance time will be divided as follows:

Approach and set up:1 minute
Performance Time:2.5 minutes
Clear the table:1 minute
We allow ourselves ~1 minute to score and reset the table between matches.

8.Video Cameras will be allowed in the Project Presentation Judging Rooms as long as it is not distracting to the judging process. This will give coaches a chance to tape their presentations for future use/preparation. You must provide your own equipment and setup in the time permitted.

9.TEAM Information Sheets –Bring 4 copies- One for each judging session and registration.

10.2015FLLConsent and Release Agreement –All team members and coaches are required to have this form filled out and signed. It must have the students’ parent’s signature if under the age of 18. See FIRST site - STIMS

Setup, Pit Area and Practice Area:

11.Field Sets – We rely on teams to provide the 2 practice field sets, so please be gracious professionals and consider loaning your set for the competition.

12.Team Setup & Pit Area – We try to allow you enough room to work on your robot and lay out your mat, but please be considerate of your neighboring teammates. There needs to be at least a 3 ft. walkway through the Mall. All personal items can be stored under your table, but please be aware that we are not responsible for lost or stolen items. Valuables (purses, etc.) should probably be kept on you or stored in your vehicles. Tables in the Pit Area will have a number on them, which corresponds to your FLL Team Number.

13.Practice Tables – There will be1 or 2 practice tables. You may sign up for an 8-minute practice time. But remember, please be considerate and do not sign up for multiple times back to back. Be gracious and professional in sharing practice time. Remember that these field sets have been loaned through gracious professionalism; be sure that all pieces are left on the table.

Additional Information:

14.Protests – Please keep in mind that this is an educational, fun event and that the coach and parents are the model for the team members. Remember that the judge/referee makes all field judgment calls and cannot consider protests. Lead Judge/Referees decisions are final. Protests will be directed to the Tournament Coordinator.

15.Concessions – Concessions will be sold during the tournament. These will include both breakfast and lunch items: muffins, donuts, hot chocolate, juice, soft drinks, water, nachos, chips, candy bars and Domino’s Pizza by the slice. There areseveral places nearby such as McDonalds, Sonic, Arby’s, Subway, and Quizno’s. If you choose to go off site, be aware of your scheduled competition times.

16.Information regarding allowable NXT equipmentis clearly spelled out in the FLL Rules, which are strictly enforced!Bluetooth must be turned off in the competition arena. Internet access is will not be available on-site.

III.Contact Information:

Fontainebleau High SchoolTournament Coordinator:

100 Bulldog Drive Tracy Hoffman

Mandeville, LA 70471Cell: 985-630-4363

Fax: (985)

This year’s planning committee:

Tracy Hoffman, Alicia Fussell and the 2015 FHS RoboDawgs;

Referring Crew provided by Jesse Hobson and the 2015 SHS Tiger Robotics

IV.Map: (Directions can be obtained from Google Map- link below or using the address above if needed or you can contact the Tournament Coordinator.)

Fontainebleau High School:

FLL Team Creed

We are a team.
We do the work to find solutions with guidance from our coaches and mentors.
We know our coaches and mentors don't have all the answers; we learn together.
We honor the spirit of friendly competition.
What we discover is more important than what we win.
We share our experiences with others.
We display Gracious Professionalism® and Coopertition® in everything we do.
We have FUN!

V.FLL Coach’s Promise

As the coach of a FIRST LEGO® League (FLL) team, please read the information below for further understanding of FLL core values. As coach, you are responsible for adhering to the following terms and conditions and communicating them to team members, team volunteers, and others affiliated with your team. The signing of the code signifies your intent to uphold and maintain the FLL code. All teams are expected to abide by FLL rules and guidelines as they exist now and as they may be set forth during the season. Team rules, guidelines, and policies and procedures are detailed in the FLL Coaches’ Handbook. Any updates, additions, participant consent forms, and volunteer recruitment, screening, and supervision guidelines for the team will be communicated to FLL coaches via email and posted on the FIRST LEGO League section of

I UNDERSTAND THE FOLLOWING:

The kids come first. FLL is about the kids having fun and getting excited about science and technology. Everything my team does starts and ends with that principle.
The kids do the work. This is their opportunity to learn and grow. The kids on my team do all of the programming, research, problem solving, and building. Adults can help them find the answers, but cannot give them the answers or make the decisions.
My team is comprised of ten or fewer members, is registered as an official FLL team, and all team members are no older than 14 on January 1st of the Challenge year.
FLL communicates with my team via my email address, and I am responsible for reading and relaying all aspects of FLL guidelines and rules to my team, other coaches, volunteers, and parents.
I will encourage my team members, other coaches, volunteers, and team supporters to develop and practice a set of FLL Values that reflects FIRST’’s goal to change culture in a positive way by inspiring others through our team’s actions and words.

As the coach of a FIRST LEGO League team, I agree to abide by

FLL Values, policies, procedures, and standards.

Coach/Team Checklist:

The following list is being provided to help make your experience a positive one and hopefully help you to organize your day. You can use the blank lined areas to list your own ideas. Check off the areas as you complete them.

Bring extension cords and power strips.

Bring laptop(s).

Bring a printed copy of your program.

Bring 4 copies of your Team Information Sheet

Bring a copy of the computer software you used (i.e. EV3, LEGOTM MindStorms v *.*, etc.).

It would be wise to bring your programs backed up on a disk/data stick in case of emergency. (Note: We will not be providing laptops for the Robot Design Judging.)

Bring extra batteries.

Bring a “FLL Consent and Release Agreement” for each team member, mentor and coach(es). (YES, you need one too)

If using a laptop, boot up your computer BEFORE you get into the judging rooms.

Go to the FIRST LEGO League website Forum area for recent Technical updates to the rules and competition.

Download a map on how to get to Fontainebleau High.

Some ‘morning of’ reminders:

Make sure you get your registration packetat Registration.
Attend the coaches meeting at 8:15 am.

 ______