SPINNAKER TOASTMASTERS CLUB

MINUTES OF SPECIAL GENERAL MEETING

Held on Tuesday 27 September 2011 at 9 pm

At the Bradey Room, Whitby Civic Centre, Discovery Drive, Whitby, Porirua City.

PRESENT: Fiona Cashmore, Susan Finlay, Bill Moller, Dale Hartle, Shona Smith, John Butt, Rob Waanders, Cathy Wilson, Stacey Rickard, Peter Drew

APOLOGIES: Kath Cherrie, Scott Wilson, Malcolm North

1. Opening of meeting by President

The meeting was opened at 9.00 pm by the President Fiona Cashmore. There were no guests.

There were 10 active members present, a quorum was 7, and 2/3 majority was 5.

2. Change of meeting venue

President Fiona Cashmore explained that the club will no longer have access to the Bradey Room from the beginning of the 2012 year. She explained that the results of the visit to the two proposed venues had been explained at the previous meeting, and circulated by email, so the club could consider which option to choose:

  • Whitby Bowling Club, Whitby; and
  • Anglican Parish Centre, Plimmerton*

A number of members made comments or asked questions about the two proposals. Following discussion the motion was put.

Motion

MOVED that the Anglican Parish Centre, Plimmertonbe agreed as the club’s new meeting venue beginning in February 2012.

This will give us time to organize the venue, sign any paperwork, and set up hire fees via internet banking.

MOVER: President Fiona Cashmore

SECONDED BY: Peter Drew

VOTE:For – 6, Against – 2, Abstain - 2THE MOTION WAS CARRIED

There being no further business, the meeting closed at 9.15 pm.

Dale Hartle DTM

Secretary

(These changes to the Club’s Bylaws will be updated on the WHQ website early in 2012 by Dale Hartle DTM).

*The comparison of the two possible venues is found on the next page.

Comparison of possible venues

Category / Whitby Bowling Club / Plimmerton Anglican Parish Centre
Location / Discovery Drive, Whitby / Steyne Ave, Plimmerton
Cost per night / $60 / $46
Nights available / 2nd, 4th, 5th Tues (excl approx 3 nights per year) / 1st, 3rd, 5th Tues
Catering facilities / Excellent / Excellent
Parking / Offstreet; 20 – 50 m from entrance / On street; 20 – 100 m from entrance
Space available / Large open space with two areas able to hold approx 30 and 10 seats / Two spaces that are separable or able to be joined into one larger space; 15 and 40 spaces
Ablutions / New; separate mens and ladies / New; separate mens and ladies
Public transport / None available / Next to Plimmerton train station
Age of building / Decades / Approx 6 years old
Storage / Small amount of storage available / Small amount of storage available