SPECIMEN DEPARTMENTAL CALL FOR APPLICATIONS FOR POSITIONSON A FIXED-TERM BASIS
- CARRYING AN OBJECTIVE REASON IN TERMS OF S.L. 452.81 IN ANY SALARY SCALE
[1][2]
______/ ______Circular No. ______/______Insert address of the applicable Department/Division/Directorate
Date: ______
To:______
POSITION OF ______ IN THE ______ IN THE MINISTRY OF ______[3]
Nomenclatures deporting the male gender include also the female gender.[4]
- The Director ______, Ministry of ______invites applications for the position of ______ in the ______in the Ministry _____.
Duration of assignment and Conditions
2.1 A selected candidate will enter into a ______year assignment as a ______in the ______, which may be renewed for further periods.
2.2 This appointment is subject to a probationary period of ______[5].
2.3 Since this is a position ______[6], the position of ______falls under Regulation ______[7]of Subsidiary Legislation 452.81 entitled “Contracts of Service for a Fixed term Regulations”.[8]
Salary pegged to the position
3. The salary attached to the position of ______is equivalent to the maximum point of Salary Scale ______(currently €______) /equivalent to Salary Scale ______(which in the year ______is €______per annum rising by annual increments of €______up to a maximum of €______)[9] .
Duties
4. The duties of ______include:
______
______
______[10].
Further details of the job description of the position may be obtained from ______[11]
Eligibility requirements
5.1 By the closing time and date of this call for applications, applicants must be Public Officers in the Malta Public Service, Public Officers in the Malta Public Service who are on loan/detailed with/deployed with/on attachment to Public Sector Organisations and Public Sector employees performing duties in the Public Service or RSSL employees
(a) ______[12]
5.2To determine the comparable level of responsibility of Public Sector employees currently performing duties in the Public Service and RSSL employees to the level of responsibility required of public officers applying for this position, the Selection Board should invariably and formally consult the Director/HR Manager responsible for the respective Public Sector entity.
5.3The current arrangement, whereby Public Sector employees performing duties in the Public Service remain on the books of the respective entity, shall continue to apply in the case of Public Sectoremployees who are selected for the position, subject to the consent of the entity. RSSL employees will remain on the books of the company.
In the eventuality that RSSL employees attain indefinite status in the Public Service in terms of S.L. 452.81, their employment with RSSL will ipso facto be terminated.
Unless RSSL employees attain indefinite status with the Public Service after the lapse of the four year period in the position in terms of S.L. 452.81, appointees will be entitled to revert to their previous position with RSSL with their previous remuneration package at RSSL.[13]
5.4Qualifications at a level higher than that specified above will be accepted for eligibility purposes, provided they meet any specified subject requirements.[14]
Moreover, candidates who have not yet formally obtained any of the above-mentioned qualifications will still be considered, provided that they submit evidence that they have been approved for the award of the qualifications in question, or successfully completed the necessary ECTS/ECVETS credits, or equivalent, taken as part of a recognized MQF level program of study, as required in the afore-mentioned eligibility criteria or higher, by the closing time and date of the call for applications.
5.5Applicants must be eligible to take up their due appointment, in terms of 5.1 to 5.4 above, not only by the closing time and date of this call for applications but also on the date of appointment.
5.6Prospective applicants should note the requirement to produce MQRIC recognition statements in respect of their qualifications from MQRIC, or other designated authorities, as applicable, as per provisions applicable to this call for applications (see link below).
Submission of supporting documentation
6.1 Qualifications and experience claimed must be supported by certificates and/or testimonials, copies of which should be attached to the application. Scanned copies sent electronically are acceptable.
6.2 Original certificates and/or testimonials are to be invariably produced for verification at the interview.
Selection procedure
7.1Eligible applicants will be assessed by a Selection Board to determine their suitability for the position. The maximum mark for this selection process is ______and the pass mark is ______.[15]
7.2 Due consideration will be given to applicants who, besides the requisites indicated in paragraphs 5.1to 5.4, have proven relevant work experience[16].
Submission of applications
- Applications, together with an updated Service and Leave Record Form (GP47)[17], will be received by ______[18] at ______[19]by not later than noon (Central European Time)of Friday, ______.[20]In the case of Public Sector employees performing duties in the Public Serviceand RSSL employees, these are to present their paid and unpaid Leave and Sick Leave records for the last four years, including any records of any disciplinary actions that may have been takenin the absence of which, it will be understood that no disciplinary action was ever taken. In the case of Public Sector employees performing duties in the Public Service, they are also to produce confirmation from the DCS of the Ministry where they are performing duties, that they are officially performing duties in such Ministry. Applications can also be submitted through the Online Government Recruitment Portal on by the said closing time and date. Further details concerning the submission of applications are contained in the general provisions referred to below.[21]
Other general provisions
9.Other general provisions concerning this call for applications, with particular reference to:
- the applicable benefits, conditions and rules/regulations;
- reasonable accommodation for registered persons with disability;
- submission of recognition statements in respect of qualifications;
- publication of the result;
- the process for the submission of petitions concerning the result;
- access to application forms and related details
- retention of documents
may be viewed by accessing the website of the People & Standards Division at the address or may be obtained from ______[22]. These general provisions are to be regarded as an integral part of this call for applications.
The website address, fax number and e-mail address of the receiving Department/Division/Directorate are ______, ______and ______.
______
Director______
Ministry of______
AB[23]
(Maltese Version)[24][25]
______/ Ċirkulari ______Nru. ______/______Niżżel l-indirizz applikabbli tad-Dipartiment/Diviżjoni/Direttorat
Data: ______
Lill-______
POŻIZZJONI TA’ ______ FID-______ FIL-MINISTERU ______[26]
Nomenklaturi li jindikaw il-maskil jinkludu wkoll il-femminil.[27]
1. Id-Direttur ______, Ministeru ______jilqa’ applikazzjonijiet għall-pożizzjoni ta’ ______fid-______fil-Ministeru ______.
Tul tal-assignment u kundizzjonijiet
2.1 Persuna magħżula tidħol f’assignment ta’ ______snin bħala ______fil-______, li jistà jiġi mġedded għal perjodi oħra.
2.2 Din il-ħatra hija soġġetta għal perjodu ta’ prova ta’ ______[28].
2.3 Peress li din hi pożizzjoni______,[29] il-pożizzjoni ta’ ______ taqa’ taħt Regolament ______[30] tal-Liġi Sussidjarja 452.81 intitolat “Regolamenti dwar Kuntratti ta’ Servizz għal Żmien Fiss.”[31]
Salarju marbut mal-pożizzjoni
3. Is-salarju għall-pożizzjoni ta’ ______huwa ekwivalenti għall- massimu ta’ Skala ta’ Salarju ______(bħalissa €______) / ekwivalenti għal Skala ta’ Salarju ______(li fis-sena ______huwa ta’ € _____ fis-sena li jitla’ b’żidiet fis-sena ta’ € ______sa massimu ta’ € _____ )[32].
Dmirijiet
4. Id-dmirijiet ta’ persuna fil-ħatra ta’______jinkludu:
______
______
______[33].
Aktar dettalji dwar id-dmirijiet marbuta ma din il-pożizzjoni jistgħu jinkisbu mill-______[34]
Rekwiżiti tal-eliġibbilta
Sal-ħin u d-data tal-għeluq ta’ din is-sejħa għall-applikazzjonijiet, l-applikanti għandhom ikunu Uffiċjali Pubbliċifis-Servizz Pubbliku ta’ Malta, Uffiċjali Pubbliċi ta’ Malta li huma mislufin/detailed/deployed/attached ma’ Organizzazzjonijiet fis-Settur Pubbliku jew ħaddiema tas-Settur Pubbliku li qed iwettqu dmirijiet fis-Servizz Pubbliku jew ħaddiema tal-RSSL:
a)______;[35]
5.2Biex jiġi dditerminat u ikkumparat il-livell ta’ responsabbilta’ tal-impjegati tas-Settur Pubbliku li bħalissa qed iwettqu dmirijiet fis-Servizz Pubbliku u tal-ħaddiema tal-RSSL mal-livell ta’ responsabbilta’ meħtieġ minn uffiċjali pubbliċi li japplikaw għal din il-pożizzjoni, il-Bord tal-Għażla għandu dejjem u formalment jikkonsulta mad-Direttur/HRManager responsabbli tal-entita’ rispettiva tas-Settur Pubbliku.
5.3L-arranġament preżenti, fejn ħaddiema tas-Settur Pubbliku li qed iwettqu dmirijiet fis-Servizz Pubbliku jibqgħu fuq il-kotba tal-entita’ rispettiva, jibqa’ japplika, bil-kunsens tal-entita’, f’kas li ħaddiema tas-Settur Pubbliku li jintgħażlu għall-pożizzjoni. Ħaddiema tal-RSSL jibqgħu fuq il-kotba tal-kumpanija.
Fl-eventwalita’ li ħaddiema tal-RSSL jottjenu l-istat indefinit fis-Servizz Pubbliku skont il-L.S. 452.81, l-impieg tagħhom mal-RSSL jiġi tterminat.
Sakemm il-ħaddiema tal-RSSL ma jiħdux l-istat indefinit mas-Servizz Pubbliku wara erba’ snin fil-pożizzjoni skont il-L.S. 452.81, il-persuni maħtura jkunu intitolati jerġgħu lura għall-pożizzjonili kellhom mal-RSSL bis-salarju li kellhom mal-RSSL.[36]
5.4Kwalifiki li huma ta’ livell ogħla minn dak rikjest hawn fuq jiġu aċċettati għall-fini ta’ eliġibbilita’, sakemm dawn ikunu fis-suġġetti mitluba.[37]
Dawk il-kandidati li ma jkunux għadhom ġabu l-kwalifiki imsemmija hawn fuq formalment xorta jiġu ikkunsidrati, basta jipprovdu evidenza li ġew appovati għall-għoti tal-kwalifiki imsemmija jew inkella jkunu lestew b’suċċess il-krediti meħtieġa tal-ECTS/ECVETS, jew ekwivalenti, meħuda bħala parti minn programm ta’studju ta’ livell tal-MQF rikonoxxut, kif mitlub fil-kriterji tal-eliġibilita’ ta’ hawn fuq jew ogħla, sal-ħin u d-data tal-għeluq ta’ din is-sejħa ghall-applikazzjonijiet.[38]
5.5Il-kandidati magħżula jridu jkunu eliġibbli għall-ħatra f’din il-pożizzjoni, skont 5.1 – 5.4 hawn fuq, mhux biss sal-ħin u d-data tal-għeluq ta' din is-sejħa għall-applikazzjonijiet, iżda wkoll fid-data tal-ħatra.
5.6L-applikanti prospettivi għandhom jaraw il-proviżżjonijiet ġenerali marbuta ma’ din is-sejħa għall-applikazzjonijiet fejn jikkonċerna s-sottomissjoni ta’ dikjarazzjoni ta’ rikonoxximent tal-kwalifiki mingħand l-MQRIC, jew awtorita’ pertinenti oħra, kif applikabbli (ara l-link aktar ‘l isfel).
Sottomissjoni ta' dokumentazzjoni
6.1 Il-kwalifiki u l-esperjenza li l-persuna jkollha għandhom jintwerew b’ċertifikati u/jew dokumenti, li kopja tagħhom għandha tkun jew mehmuża mal-applikazzjoni. Kopji scannedmibgħuta b’mod elettroniku huma aċċettati.
6.2 Id-dokumenti oriġinali għandhom, mingħajr eċċezzjoni, jintwerew waqt l-intervista.
Proċeduri tal-għażla
7.1L-applikanti eliġibbli jiġu assessjati minn Bord tal-għażla biex jiġi ddeterminat min hu adatt għall-pożizzjoni. Il-marka massima għal dan il-proċess tal-għażla hija ______u l-marka li persuna trid iġġib biex tgħaddi hija ______.[39]
7.2 Tingħata kunsiderazzjoni xierqa lill-kandidati li, minbarra dak rikjest f’paragrafi 5.1– 5.4, għandhom esperjenza ta’ xogħol relevanti u ppruvata.[40]
Sottomissjoni tal-applikazzjoni
L-applikazzjonijiet flimkien ma’ Service and Leave Record Form (GP 47) aġġornat [41], jintlaqgħu mid-______[42] fid-______[43]sa mhux aktar tard min-nofs in-nhar(Central European Time)ta’ nhar il-Ġimgħa, ______[44]. Fil-kas ta’ impjegati tas-Settur Pubbliku li qed iwettqu dmirijiet fis-Servizz Pubbliku, u ħaddiema tal-RSSL, dawn għandhom jippreżentaw paid/unpaid Leave u Sick Leave records għall-aħħar erba’ snin, inkluż kwalunkwe records ta’ xi azzjonijiet dixxiplinarji (fl-assenza ta’ tali records, jiġi mifhum li qatt ma ttieħdet azzjoni dixxiplinarja). Fil-kas ta’ impjegati tas-Settur Pubbliku li qed iwettqu dmirijiet fis-Servizz Pubbliku, dawn għandhom jipproduċu wkoll konferma mingħand id-DCS tal-Ministeru fejn qed iwettqu d-dmirijiet li huma qegħdin uffiċjalment iwettqu d-dmirijiet f’dak il-Ministeru.L-applikazzjonijiet jistgħu ukoll jiġu sottomessi permezz tal-Online Government Recruitment Portal fuq sal-ħin u d-data tal-għeluq ta’ din is-sejħa għall-applikazzjonijiet, kif indikat hawn fuq. Aktar dettalji dwar is-sottomissjoni tal-applikazzjonijiet jinsabu fil-provedimenti ġenerali msemmija hawn isfel.[45]
Provvedimenti ġenerali oħra
9. Provvedimenti ġenerali oħra dwar din is-sejħa għall-applikazzjonijiet, b'referenza partikolari għall-
- benefiċċji applikabbli, kundizzjonijiet u regoli/regolamenti;
- bdil raġonevoli għall-persuni rreġistrati b'diżabilita;
- sottomissjoni ta' dikjarazzjoni ta' rikonoxximent dwar il-kwalifiki;
- pubblikazzjoni tar-riżultat;
- il-proċess sabiex tiġi sottomessa petizzjoni dwar ir-riżultat;
- aċċess għall-formola tal-applikazzjonijiet u dettalji relatati;
- żamma ta’ dokumenti
jistgħu jiġu aċċessati permezz tas-sit elettroniku tad-Diviżjoni dwar Nies u Standards fl-indirizz jinkisbu mill-______[46]. Dawn il-provvedimenti ġenerali għandhom jiġu meqjusa bħala parti integrali minn din is-sejħa għall-applikazzjonijiet.
Is-sit elettroniku, numru tal-fax u ndirizz elettroniku tad-Dipartiment/Diviżjoni/Direttorat huma ______, ______u ______.
______
Direttur ______
Ministeru ______
AB[47]
August2018
[1]This heading and all the footnotes must be deleted in the final version of the call for applications.
[2] The Head of Department is to ensure that any eligible Public Officers not currently serving within the department (eg. officers who are on loan/detailed with/deployed with/on attachment to a Public Sector entity, serving within a Private Secretariat, etc.) are also served with a copy of the call upon issue.
[3] Calls for applications for EU co-financed/EU financed positions must always feature the relevant publicity (logos, etc). Moreover, such calls must also include a paragraph within their text denoting the name of fund under which the position is financed/co-financed (e.g. the technical assistance budget of the 2014-2020 Cohesion Policy Funds Programmes), on the following lines: “The position may be co-financed by ____.”
[4]The language used throughout the call should also be gender neutral.
[5]Insert the applicable probationary period in terms of paragraph 1.8.2 of the Manual on Resourcing Policies and Procedures.
[6]Insert applicable objective reason in terms of Subsidiary Legislation 452.81.
[7]Fill as applicable
[8]In the case of a position which is EU financed/EU co-financed and/or related to EU Fund Management, this paragraph must invariably be worded as follows: “Since this position is time-barred or linked to the completion of a specific task, such constitutes an objective reason in terms of Regulation 7(4) of S.L. 452.81”.
[9]Choose whichever of the two options is applicable.
[10]The duty “Any other duties according to the exigencies of the Public Service as directed by the Principal Permanent Secretary” must be invariably inserted.
[11]Insert the full address of the relevant office. This paragraph is to be inserted only if a more detailed job description is available.
[12] Insert the applicable eligibility requisites for the Scale of the position, as per Eligibility Benchmarks found on (If the position is governed by a Classification Agreement, the eligibility requisites stipulated therein should be included here). The MQF level of the qualifications and related number of ECTS/ECVETS creditsshould be indicated after the mentioning of the qualification
[13]If the call for applications is for a position on a definite basis, but in terms of a Classification Agreement, the clauses at 4.2 of the service wide call for posts, extending eligibility to officers who have an Officer in Scale status by virtue of a Grievances decision, are to be added after the clauses at 5.3 above.
[14] In cases where Bachelor’s qualification at MQF level 6 is being requested, the following wording is to be added to this paragraph: “A Master’s qualification at MQF Level 7, or equivalent, must comprise a minimum of 60 ECTS/ECVET credits with regard to programmes commencing as from October 2008.”
[15]If applicable, one should also specify whether eligible candidates will be required to pass a particular assessment in order to proceed to the next stage in the selection process.(e.g. where a pass mark in a trade test or a practical test is a pre-requisite to sit for an interview). The total mark and pass mark for any qualifying stage, if applicable, should be stated.
[16]This paragraph must invariably be inserted. Other relevant skills, knowledge, and/or qualifications may also be added, if applicable.
[17]The requirement “and a detailed curriculum vitae” may also be optionally included after the words “Service and Leave Record Form (GP 47)”
[18]Insert receiving Head of Department.
[19]Insert full postal address of the receiving Department/Division/Directorate.
[20]The closing date must be at least ten (10) working days from the date of publication of the call for applications.
[21]If applications are being invited for more than one area, the call must indicate that applicants can apply for more than one area and that they must specify which area/s they are applying for.
[22]Insert the details regarding the Department/Division/Directorate responsible for the HR function within the Ministry.
[23]Insert the initials of the officer who drafted the Circular
[24]Dan il-header kif ukoll il-footnotes kollha għandhom jitħassru fil-verżjoni finali tas-sejħa għall-applikazzjonijiet.
[25] Għandu jiġi aċċertat mill-Kap tad-Dipartiment li, kif tinħareġ, iċ-Ċirkulari tintbagħat lill-uffiċjali pubbliċi eliġibbli li bħalissa mhumiex qegħdin iservu fid-Dipartiment (eż. dawk li huma mislufin/detailed/deployed/attached ma’ Organizzazzjonijiet tas-Settur Pubbliku, dawk li qegħdin iservu f’Segretarjati Privati, eċċ).
[26]F’każ ta’ sejħa għall-pożizzjoni li hi ko-finanzjata jew iffinanzjata mill-UE, għandha dejjem titniżżel il-pubbliċita’ rilevanti (eż. logos, eċċ) filwaqt li fit-test tas-sejħa għandu jiżdied paragrafu li jsemmi l-fond li minnu l-pożizzjoni hija iffinanzjata/ko-finanzjata,(eż il-budget tal-assistenza teknika mill-Programmi ta’ Fondi tal-Politika ta’ Koeżjoni 2014-2020), bejn wieħed u ieħor hekk: “Din il-pożizzjoni tista’ tiġi ko-finanzjata mill- ______.”
[27]Tul is-sejħa, uża lingwaġġ li hu gender neutral.
[28]Niżżel il-perjodu ta’ żmien ta’ prova applikabbli skont paragrafu 1.8.2 tal-Manual on Resouricng Policies and Procedures.
[29]Niżżel ir-raġuni oġġettiva applikabbli skont Liġi Sussidjarja 452.81 .
[30]Niżżel skont kif applikabbli.
[31] F'każ ta' pożizzjoni li hi ffinanzjata mill-UE/ko-finanzjata mill-UE jew relatata mal-immaniġġjar ta' fondi tal-UE, dan il-paragrafu għandu jinkiteb hekk: “Din il-pożizzjoni hija marbuta ma’ terminu ta’ żmien fiss jew tkomplija ta’ biċċa xogħol speċifika, u għaldaqstant dan jikkostitwixxi raġuni oġġettiva skont Regolament 7(4) ta’ L.S. 452.81”.
[32]Agħżel liema minn dawn it-tnejn hu applikabbli.
[33]Id-dmir “Dmirjiet oħra skont l-esiġenzi tas-Servizz Pubbliku skont struzzjonijiet mogħtija mis-Segretarju Permanenti Ewlieni” għandu dejjem jiġi mniżżel
[34]Niżżel l-indirizz sħiħ tal-uffiċċju konċernat.Dan il-paragrafu għandu jiġi inkluż biss jekk ikun hemm aktar dettalji dwar id-dmirijiet marbuta mal-pożizzjoni.
[35] Niżżel ir-rekwiżiti tal-eliġibbilta applikabbli għall-iskala tal-pożizzjoni (Eligibility Benchmars) hekk kif jinstabu fuq is-sit . (Jekk il-pożizzjoni hija irregolata skont Ftehim tal-Klassifikazzjoni għandhom jidħlu ir-rekwiżiti imniżżlin hemmhekk).
Il-livell tal-MQF tal-kwalifiki u n-numru relatat ta’ ECTS/ECVETS krediti għandu jiġi indikat, wara li tissemma l-kwalifika.
[36]Jekk is-sejħa għall-applikazzjonijiet hija għal pożizzjonifuq bażi definita, iżda skont it-termini ta’ xi Ftehim tal-Klassifikazzjoni, il-klawżoli ta’ 4.2 tas-service wide callgħall-posts li jestendu l-eliġibbiltà għall-uffiċjali li għandhom l-status ta’ Officer in Scale permezz ta' deċiżjoni tal-Grievances Unit, għandhom jitniżżlu wara l-klawżoli 5.3 hawn fuq.
[37]F'każijiet fejn huma mitluba kwalifiki ta’ Baċellerat f’livell 6 ta’ MQF, il-kliem li ġej għandu jiġi miżjud ma’ dan il-paragrafu: "Kwalifika ta’Masters f’livell 7 ta’ MQF, jew ekwivalenti, għandha tinkludi minimu ta’ 60 ECTS/ECVETS krediti, fir-rigward ta’korsijiet li bdew minn Ottubru 2008."
[38]Jekk is-sejħa għall-applikazzjonijiet hija għal pożizzjoni fuq bażi definita, iżda skont it-termini ta’ xi Ftehim tal-Klassifikazzjoni, il-klawżoli ta’ 4.2 tas-service wide callgħall-posts li jestendu l-eliġibbiltà għall-uffiċjali li għandhom l-status ta’ Officer in Scale permezz ta' deċiżjoni tal-Grievances Unit, għandhom jitniżżlu wara l-klawżoli 5.3 hawn fuq.
[39]Jekk applikabbli, irid jiġi speċifikat ukoll jekk l-applikanti eligibbli humiex se jkunu meħtieġa li jgħaddu minn xi assessjar partikolari sabiex ikunu jistgħu jipproċedu ghall-istadju li jmiss fil-proċess tal-għażla.(eżempju, fejn tkun meħtieġa pass mark fi trade test jew test prattiku sabiex il-persuna titħalla toqgħod għall-intervista). Jekk applikabbli, il-marka totali u l-marka li persuna trid iġġib biex tipproċedi għall-istadju li jmiss, għandhom jitniżżlu.
[40]Dan il-paragrafu għandu dejjem jiġi inkluż. Jistgħu jitniżżlu wkoll xi ħiliet, għarfien, u/jew kwalifiki relevanti oħra, jekk applikabbli.
[41] Jista’ wkoll jiġi mitlub curriculum vitae dettaljat, u f’dan il-każ jitniżżel wara l-kliem “Service and Leave Record Form (GP47) aġġornat”.
[42]Niżżel il-Kap tad-Dipartiment riċeventi.
[43]Niżżel l-indirizz postali sħiħ tad-Dipartiment/Diviżjoni/Direttorat riċeventi.
[44]Id-data tal-għeluq tas-sejħa għall-applikazzjonijiet għandha tkun mill-inqas għaxart (10) ijiem mid-data tal-pubblikazzjoni tal-istess sejħa għall-applikazzjonijiet.
[45]Jekk fis-sejħa qed jidher iktar minn qasam wieħed, għandu jkun indikat li l-applikanti jistgħu japplikaw għal aktar minn qasam wieħed, u li jridu jispeċifikaw għal liema qasam/oqsma qegħdin japplikaw.
[46]Niżżel id-dettalji tad-Dipartiment/Diviżjoni/Direttorat responsabbli għall-funzjoni tar-riżorsi umani fi ħdan il-Ministeru.
[47]Niżżel l-inizjali tal-persuna li ppreparat din iċ-Ċirkolari