Specifications of Work
Tender No : EFD/13/10//M/13-14 Date : 18/10/2013
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Pl. reply to :
Dy. General Manager
Engineering Facilities Division
AIR INDIA Ltd.
OldAirport
Santacruz (E) MUMBAI 400 029
Ph. 022 – 2626 3801, - 3415
NAME:…………………………………………………..
……………………………………………………………..
ADDRESS…………………………………………………
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TABLE OF CONTENTS Page No
SECTIONI.…………….……………INVITATION TO TENDER.
SECTION II……………………--TENDER FORM
SECTION – III ………………… SPECIFICATIONS OF WORK
SECTION IV ------SPECIAL CONDITIONS OF THE JOB
SECTION –V ------GENERAL CONDITIONS OF CONTRACT
SECTION VII………………………….BILL OF QUANTITIES
DATA / UNDERTAKING TO BE FURNISHED BY TENDERER
DEVIATION SHEET
COMMERCIAL DETAILS
APPENDIX
SAFETY NORMS
SECTION – I
INVITATION TO TENDER
1. Sealed Tenders are invited by the SBU Head – MRO ( Airframe ), Air India, Santacruz (E), Mumbai – 400 029 for the subject work :-
( i ) Date of submission of PQ Application…………1430 hours of 26th Dec 2012
( ii ) Date of tender opening : 1500 hours of 26th Dec 2012
( iii) Estimated cost……………....……………… .Rs. 15,00,000/-
( iv ) Earnest money deposit……………………… Rs. 20,000/-
1.1Tenders shall be valid for a period of 90 days from the date of opening of the tender.
1.2. Tender is to be submitted to office of :-
General Manager - Engg., Engineering Facilities Division,
Air India ltd., Old Airport, Santacruz (E), Mumbai - 400 029.
1.3. Tenderer shall submit all required clarifications / confirmations before the specified due date, in sealed envelope to Dy. GM (EFD) as mentioned above.
1.4. An authorized person, holding the power of attorney shall sign tenders.
1.5. Tenders shall be filled in English and all the erasures and altercations must be duly attested. Overwritten figures are not permitted.
1.6. The tenders shall be accompanied by the Earnest Money Deposit receipt (original) obtainable from Dy. Manager, Cash counter, Finance Bldg., Air India Ltd. on payment of:
(i)Cash up to a limit of Rs. 9,999/-
(ii)Banker Cheque / Demand draft above value of Rs. 9,999/- (note: EMD above the value of Rs. 9,999/- will not be accepted in cash) favouring ‘Air India Limited’ Payable at Mumbai.
(iii)Bank guarantee for equal amount valid for min. 90 days, as per our standard format.
(iv)The above is applicable to retention amount / security deposit at later stage of contract.
1.7. Tenders not accompanied by EMD will not be considered for opening. Parties registered with National / State Small Industries Corporation Ltd., are exempted from payment of EMD. Parties interested in obtaining such exemption shall enclose the latest valid (not earlier than 3 years from date of issue of tender documents) Registration certificate issued by the relevant small industries corporation, along with the technical bid.
1.8. Earnest money of successful bidder will be adjusted in security deposit. Earnest money of unsuccessful bidder will be refunded within one month from the date of expiry of the validity. Earnest money will not bear any interest.
1.9. Air India reserves the right to accept the tender in full or part or reject any or all tenders. AIR INDIA also reserves the right to divide the total work among more than one contractor.
1.10If the bidder is not able to submit the quote for some reason, he must submit the Regret Letter in a sealed envelope before the due date.
1.11. The booklet of our ‘ General Conditions of Contract’ is available in our EFD office for your perusal during working hours.
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for SBU Head – MRO ( Airframe )
National Aviation Co. of India Ltd.
SECTION – II
TENDER FORM
SBU Head – MRO ( Airframe )
NACIL,
OldAirport, Santacruz (E)
MUMBAI 400 029
Sir,
Having carefully studied and understood the entire tender specifications prepared by you and annexed Engineering Drawings, we hereby submit our tender in duplicate for the following work
Name of Work - COMPREHENSIVE AMC FOR CENTRAL AC PLANT OF BLUE STAR INSTALLED IN PW 4056 ENGINE OVERHAUL FACILITY AND HANGR 4 AT OLD AIRPORT.
Tender Enquiry No. EFD / 14 / 12 / M / 12-13 Dated 10 / 12 /2012
We enclose a Cash / Demand Draft / Bank Guarantee for Rs. 20,000 /- duly certified form the Bank as good for payment towards Earnest Money Deposit.
Should this tender be accepted in whole or in part, we hereby agree to abide by all terms and conditions accepted, and in case of our failure to commence work as stipulated, the Earnest Money shall remain forfeited to AIR INDIA Ltd.
Our tender shall be valid for acceptance for a period of 90 days from date of tender opening.
Enclosure details:
a. EMD Receipt No. dated (if paid in cash)
b. Banker Cheque / DD. No. drawn on Bank, dated ______favouring AIR INDIA LIMITED, payable at Mumbai.
c. Bank Guarantee Ref. No. of Bank, dated ______
Signed ……………………………………
For..………………………………………..
Date……………………………………….
SPECIFICATIONS OF WORK
Sub: Annual Operating Contracts for Central AC Plants of Accounts / Computerand Hangar 4 at Old Airport, Santacruz and LMD at NITC, Sahar.
- LOCATION OF WORK:
Subject work is to be carried out at Accounts and Computer plant and Hangar 4
at Old Airport and Hangar no.2 at NITC, Sahar .
2. SCOPE OF WORK:
The operation and routine maintenance of air-conditioning plants including connected installations as detailed in the tender is to be carried out as per the instructions of Engineer – In – Charge.
Pursuant to the order dated 16/12/2002 of the Mumbai High Court in writ petition No. 2991 of 1999, the Central Government, vide its Order dated 14/05/2003 referred the Industrial Dispute for adjudication to the Central Government Industrial Tribunal at Mumbai. The Reference Number of the said dispute is CGIT-1/23 of 2003. The following contract workers are covered under the said reference. Therefore, the services of these contract workers should not be terminated. The Hon’ble Tribunal in its interim order dated 17/08/2004 directed to pay revised wages as are being paid the permanent workmen of the lowest category of the Company. This impugned Order is under consideration for challenge before Mumbai High Court. In the meantime, the contractor will be required to pay minimum wage of Rs.293.38 per day to these contract workers until further orders.
Name Work location
1. Mr Deepak V Surve Hangar 4
2. Mr Albert Francis D’ Souza Accounts / Computer
3. Mr Prakash Bhai Tambe Accounts / Computer
4 Mr Rajesh Krishna Laple Accounts / Computer
5. Mr Sunil Mahadeo Vadnere Accounts / Computer
6. Mr Badruddin A Gani Zhombarkar Accounts / Computer
7. Mr Jamaluddin Hassan Zhombarkar NITC, Sahar
8. Mr Jitendra Ramesh Chowdhary NITC, Sahar
9. Mr Sachin Harishchandra Chawan NITC, Sahar
10. Mr Deepak Kumar Shamjibhai Barrot NITC, Sahar
11. Mr Lalit Nivrutti Chowdhary NITC, Sahar
12. Mr Ikhles Hassan Sable NITC, Sahar
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Tenderers are, therefore, required to ensure while submitting their tenders that the orders of the High court are not breached in any manner. However, the contractor is fully authorized to keep an administrative control on the above workmen to enforce discipline to maintain harmony and efficient working atmosphere.
3. OPERATION OF THE PLANT
3.1Air-conditioning plants have to be operated round the clockon all days includingSaturdays, Sundays and holidays.
3.2Contractor shall depute the writ petition workers in areas as specified in 1.2. Any change in area of work (if required for operational convenience) shall be decided by Air India and the same shall be conveyed to the contractor in writing.
3.3These workers will be solely under the control of contractor and at no point of time will be considered as Air India staff for what so ever purpose it is.
3.4 In case of emergency break down of power supply / AC Plant or for any other emergency contractor has to contact our substation no.2 on extension 3220 / AC section on extension 5640.
4. DOCUMENTS
Following documents shall be maintained by successful contractor in respective AC plant room.
a)Plant record book : Indicating repairs, replacement of parts and any other works carried out by OEM who is carrying out maintenance contract of the plant.
b)Log book : Daily operation of plant
c)Daily attendance book
- PERIOD OF CONTRACT
5.1The contract period of this contract is 24 months w.e.f 01/01/2014. If the services of the SELECTED contractor is found satisfactory, the contract will be extended for another2 years at the same terms and conditions, if the same is acceptable to the contractor.
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5.2However if the operation of the ac plants are not carried out as per required standard or statutory requirements as required by authorities for maintaining status quo in the case of writ petition workers are not done as required or for any other reasons beyond control of Air India, Air India reserves the right to terminate the contract by giving prior notice for one month. If the reasons for termination are attributable to the contractor, then the Security Deposit available with Air India Ltd shall be forfeited.
5.3The contract may be terminated by giving one month’s notice at the discretion of Air India Ltd.
6PAYMENT OF WAGES
6.1 Minimum wages to be paid for ac operators under writ petition shall be
Rs 293.38per day for 8 hoursworking including ½ hr lunch break. The contractor is also required to carryout his obligation of providing paid weekly offs.
If Air India advises for any revision in the basic wages for WP workers / temp workers, the contract amount will be amended proportionately.
6.2 OT working beyond normal time shall be paid at double the hourly rate as and when required ie. when the next person in shift fail to report on duty, the person on duty continues for next shift or till the reliever reports. Or due to shortage of man power, if an operator has to carry out double shift.In such instances, the wages of the person remaining absent shall be deducted, pro-rata including his benefits viz. ESIC, PF etc. OT amount on actual shall be reimbursed to the contractor.
6.3Successful tenderer is required to pay wages to the operators by cheque on or before 5th of every month for the work carried out during previous month.
6.4The disbursement of payment to workers as above shall be ensured without delayirrespective of any reasons including delay contractor’s monthly bills clearances by Air India Ltd.
6.5Proof of payment of previous month’s wages / wage register copy along with proof payment statutory authorities such as EPF / ESIC / ST / PT etc has to be submitted every month.
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7 UNIFORM :
The contractor should take approval for colour and style of uniform from EIC. Contractor shall arrange two pairs of Terrycot uniform and one pair black shoes within one month from the date of issue of work order, failing which an amount of Rs 1000/- per month will be deducted from monthly bills. Contractor shall ensure that the Company’s name is embroidered on the shirt, preferably above the left pocket of the shirt.
Alternatively, Rs 2,000/- per head per annum shall be paid to the workers in lieu of uniform.
8. BONUS
Bonus shall be paid as per payment of bonus act 1965 and the amendment to the act by ordinance 2007 No.8 of 2007 issued by Ministry of Law and Justice in gazette of India on 27th Oct 2007. Accordingly, the employees whose wages are less than Rs 10,000/- per month shall be paid a bonus of Rs 3,500/- (max).
9 GENERAL CONDITIONS OF CONTRACT :
General Conditions of Contract of Air India shall form the part of this contract.
9.1 The Contractor shall be responsible for compliance with provisions of all applicable laws including minimum wages act, labour laws in connection with the services to be rendered under this service agreement and in relation to the employees employed/engaged for rendering these services. The contractor shall indemnify Air India Ltd. in respect of any claims pertaining to or made by employees of the contractor. It is clearly understood that his service agreement and arrangement there undershall not constitute any relationship of employer/employee between Air India Ltd. on one hand and employees of the Organization on the other hand.
9.2 The deployment, rostering, attendance monitoring, granting of leave, maintenance of discipline of the staff deployed by the contractor, pursuant to this contract, shall be the sole responsibility of the Contractor.
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10 VALUE OF THE CONTRACT :
The Contractor shall submit their offer considering the following for lumpsum amount for per month & annual value, in Words & Figures both, failing which the tender is liable for rejection.
i)Contractors are requested to visit the site before quoting, for studying the nature of works & existing working conditions, financial implications arising due to normal wages, overtime allowances, wages paid due to attending/continuation of duty by other workmen on account of absenteeism of any workmen, statutory payments, taxes / levies liable for deduction at source by Air India Ltd. from the contractor’s bills. It will be mandatory on contractor’s part to pay workers any levies and contributions as prescribed by the authorities. The taxes/levies, amounts, liable for deduction at source by the contractor from the wages of the workers, shall be deposited by the contractor with the appropriate authorities and necessary certificates issued to the individual worker.
ii)Conditions mentioned in the tender for compliance, deductions, Additional Conditions and amendment to Conditions of Contract of the tender, gross wages to be paid to the workers, provisions/obligations of contractors on their part mentioned in the Specifications of work, Scope of Work, Conditions of Contract for the subject work and statutory & mandatory requirements etc.
iii)The amount quoted adhering to all terms & conditions & scope of work specified in the tender shall be considered maximum payable to the Contractor, except variation due to statutory changes in wages & effects thereof as mentioned in the tender. No separate reimbursement will be made on any account other that Over Time payment on actual.
11.0OVERTIME :
11.1The contractor shall have to engage the Workmen on overtime, as and when required (when any staff remain absent / Or due to shortage of man power, if an operator has to carry out double shift). The rate for overtime wages shall be 2.0 (Two) times the applicable wages. The contractor will be reimbursed separately on actual.
11.2The contractor shall be fully responsible for the acts of negligence of the workers engaged by him and shall indemnify Air India Ltd. from and against any & all losses and expenses thereby caused.
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11.3Any complaint received in connection with the operation of AC Plants shall be attended to by the contractor immediately, through existing manpower or by temporary arrangement (with the approval of AI) at no extra cost.
11.4 The contractor shall employ an experienced full time supervisor to coordinate between user divisions, EFD, AC Operators and contractor. He will also supervise the operation of plants and liaison with the contractor for taking care of any emergency, absenteeism of operators etc.
11.5 The contractor shall not enter into any sub-contract for this job.
12.0TERMS OF PAYMENTS :
12.1 Bill shall be submitted during the first week of every month for the work carried out during the previous month.
12.2 The monthly bill should clearly indicate the normal operation charges per month, OT payment during the month if any due to absenteeism.
12.3 The monthly bill should also indicate the no of AC Operators absent during the month with pro-rata deduction for absenteesm.
12.3The payment shall be made on monthly basis to the contractor for the work carried out during the previous month.
12.5 Security deposit (10%) of value of work shall be with held with Air India for a period of one year after expiry of contract or till the time the contract formalities are completed in all respect which ever is later.
13ADDITIONAL CONDITIONS
13.1The quoted rate should be inclusive of all taxes and duties as applicable,prevailing at the time of quoting. If there is any change in the statutory taxes and duties the same shall be refunded by Air India on production of documentary evidence.
13.2 Service Tax shall be paid extra at prevailing rates.
13.3 The contractor should provide necessary tools, tackles, consumables etc. for successful operation and routine maintenance of the AC Plant including the following.
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(a)Sling thermometers for measuring DBT and WBT to be provided at centralized locations of Accounts AC Plant and NITC.
(b)Mercury / Digital thermometer for temperature measurement at each AC Plant.
(c)Screw drivers at each AC Plant
(d)Torch and Small hammer at centralized locations of Accounts AC Plant and NITC.
(e)Consumables such as stationary, dusters, banian cloth etc. for records / routine cleaning etc. should be provided at each AC Plant.
14.0 MANDATORY REQUIREMENTS
14.1 Since the contract writ petition workers under status quo, it is mandatory to have their PF/ESIS/PT account etc. as per statutory requirement valid all the tome without any break. To ensure smooth handling of all statutory requirement, the new contractor has to take over all documents as required from M/s N S Engineering (the previous contractor) and process for all new registration etc. as necessary.
14.2 THE SUCCESSFUL CONTRACTOR HAS TO GET ESIS & PF REGISTARTION DONE WITH APPROPRIATE AUTHORITIES WITHIN 30 DAYS OF ISSUE OF WORK ORDER AND DOCUMENT SUBMITTED TO AI, FAILING WHICH THE CONTRACT SHALL BE TERMINATED. THE WORK ORDER WILL BE ISSUED SUBJECT TO THE LOWEST BIDDER ACCEPTING THIS CLAUSE.
IN CASE OF SUCH FAUILUTRE TO GET THE REGISTRATION WITH PF & ESIS AUTHORITIES, THE CONTARCT WILL BETERMINATED AND AWARDED TO THE SECOND LOWEST BIDDER AGAIN SUBJECT TO THE SAME CONDITION FOR REGISTRATION.
The decision of Air India in this regard shall be final and binding on the contractors.
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14.3 At the end of contract period the contractor has to hand over all documents as required by statutory authorities for registering the workers with the next contractor.
14.4 S.D amount deducted from contractors bill / BG in lieu of that will be released only after successful handing over of all these documents with out fail / completion of one year which ever occurs later.
15.0 RECOVERIES TOWARDS NON COMPLIANCE OF DUTIES /
RESPONSIBILIITES :
Contractors are expected to ensure operation of AC Plants of all areas as per prescribed time with out any disturbance to the areas.
In case of break down in the system / power supply failure, the operator should report the same to our Air Conditioning Section on extension 5640 / 3806 or our substation on 3220 immediately.
Failure to execute the contract as per terms of contract or failure to provide facilities to the workers will attract penalty as detailed below. The decision of EIC regarding penalty will be final and binding.
15.1 For not providing tools, tackles, ladders, torches, testing equipments, electricians’ tools kits a sum of Rs.500/- per month.
15.2 If the operation is not carried out as specified – Rs.200/- per day.