Specific for Warranty Orders

CDW Corporation

November 12, 2001

ANSI X12 850 Out Bound

Guidelines

November 12, 2001

Specific for Warranty Orders

The following pages are the guidelines for implementing the ANSI X12 850 document with CDW. The segments listed below are a subset of the 850 document. This represents all the segments that CDW is capable of sending. This document is to be used specifically for sending Warranty Order information.

SegmentMax.Loop

ID NameReq UseRepeat

(Header)

STTransaction Set HeaderM 1

BEGBeginning Segment for Purchase OrderM 1

REFReference NumbersO>1

PERAdministrative Communications ContactO1

TAXTax ReferenceO1

FOBF.O.B. Related InstructionsO1

ITDTerms of Sale/Deferred Terms of SaleO1

DTMDate/Time ReferenceO1

N1loopO200

N1NameO 1

N2Additional Name InformationO 1

N3Address InformationO 1

N4Geographic LocationO 1

PERAdministrative Communications ContactO>1

(Detail)

PO1Baseline Item DataO1100,000

PIDloopO1,000

PIDProduct/Item DescriptionO1

REFReference NumbersO>1

DTMDate/Time ReferenceO1

SLNLoopO1,000

SLNSub-line Item DetailO1

(Trailer)

CTTTransactions TotalsM1

AMTMonetary AmountO1

SETransaction Set TrailerM1

Here is an example of an outbound 850 document (warranty order) :

ST~850~010921382

BEG~00~NE~1014288~~20000911

REF~EU~000907

REF~PD~PAF

REF~CO~000907

N1~BT~CDW COMPUTER CENTERS, INC.~1~107627952

N3~200 NORTH MILWAUKEE AVENUE

N4~VERNON HILLS~IL~60061

PER~BD~Buyer Name~TE~8474656000

N1~ST~ABC COMPANY~93~6010101001

N3~JOE’S STREET ADDRESS

N4~VERNON HILLS~IL~60061

PER~IC~JOE BUYER~TE~8474656000

TAX~33-3310735~~~~~~~~~~~3

PO1~0000001~1~EA~154.06~~BP~010076~MG~MFG-12345-1

PID~F~~~~MANUFACTURE WARRANTY EXAMPLE 1

SLN~001~~O~1~EA~1500~CP~MG~HDW-A~BP~000001~SE~SER 01~TZ~CPQ CPU #1

PO1~0000002~2~EA~19.05~~BP~060951~MG~MFG-12345-2

PID~F~~~~MANUFACTURE WARRANTY EXAMPLE 2

SLN~001~~O~1~EA~2000~CP~MG~HDW-B~BP~100002~SE~SER 02~TZ~CPQ CPU #2

SLN~002~~O~1~EA~2000~CP~MG~HDW-B~BP~100002~SE~SER 03~TZ~CPQ CPU #2

PO1~0000003~10~EA~66.85~~BP~990672~MG~MFG-12345-3

PID~F~~~~ MANUFACTURE WARRANTY EXAMPLE 3

SLN~001~~O~1~EA~2000~CP~MG~HDW-C~BP~100003~SE~SER 04~TZ~CPQ CPU #3

SLN~002~~O~1~EA~2000~CP~MG~HDW-C~BP~100003~SE~SER 05~TZ~CPQ CPU #3

SLN~003~~O~8~EA~2000~CP~MG~HDW-C~BP~100003~~~TZ~CPQ CPU #3

PO1~0000004~10~EA~57.88~~BP~277352~MG~MFG-12345-4

PID~F~~~~ MANUFACTURE WARRANTY EXAMPLE 4

SLN~001~~O~10~EA~1350~CP~MG~HDW-D~BP~100004~~~TZ~CPQ CPU #4

CTT~4

SE~31~010921382

Please note that the segment terminators are not shown.

The following is a guide to the notation that is used to present the specifications:

Req - Required or Usage

CConditional

MMandatory

OOptional

XRelational

TP - Element Type

ANAlpha Numeric

DTDate, in the form of YYMMDD

IDIdentifier or Qualifier

NxNumeric, where ‘x’ is the number of decimal positions

RDecimal, with the decimal point included

TMTime, in the form of HHMM

Header

ST - Transaction Set Header

Reference

BEG - Beginning Segment for Purchase Order

Reference

REF – Reference Numbers

Reference

PER – Administrative Communications Contact

Reference

TAX – Tax Reference

Reference

FOB – F.O.B. Related Instructions

Reference

ITD – Terms of Sale/Deferred Terms of Sale

Reference

DTM – Date/Time Reference

Reference

N1 – Name

Reference

N2 - Additional Name Information

Reference

N3 - Address Information

Reference

N4 - Geographic Location

Reference

PER – Administrative Communications Contact

Reference

Detail

PO1 - Baseline Item Data

Reference

Note: The following product ids can be sent as required.

BP, CB = CDW’s part number

MG = manufacturer’s part number

VP, VC = vendor’s part number

UP = U.P.C. Consumer Package Code

PID - Product/Item Description

Reference

REF - Reference Numbers

Reference

DTM – Date/Time Reference

Reference

SLN – Sub item Detail

Reference

Note: The following product ids can be sent.

MG = Manufacturer’s part number (hardware item)

MN = CDW’s 3 digit manufacture part code (hardware item)

SN = Serial number (hardware item)

BP = CDW part number (hardware item)

Z1 = Line Extended price (hardware item)

Z2 = Line Extended price (warranty item)

Z3 = Ship/Invoice date (hardware item)

TZ = Item description (hardware item)

C6 = CDW’s product description code (hardware item)

Trailer

CTT - Transaction Totals

Reference

AMT - Monetary Amount

Reference

SE - Transaction Set Trailer

Reference

850_O_4010_Warranty1