SPECIAL CONDITIONS
FOR A
State Purchasing Agreement #0803192
For
Promotional Items
Effective Dates: 2/21/2006 to 2/20/2007
Commodity Code: 080-670
Purpose
The purpose of this eQuote is to establish a one (1) year State Purchasing Agreement (SPA) for the purchase of Promotional Items by all State of Florida agencies and other governmental Eligible Users. This eQuote is not for any specific quantities for an actual order.
Vendor must contact the State of Florida agencies and other governmental Eligible Users (Customers) to sell these products, if this Agreement is awarded. There are no existing quantities known. All State of Florida agencies and other governmental Eligible Users will provide that information, upon being contacted by you, the Vendor.
Certification and Electronic Signature
By completing and responding to this eQuote, vendor is agreeing to all terms and conditions, including those of PUR 7722. The vendor certifies that the discounted prices stated will hold for the duration of the Agreement, if awarded, and that their quote will meet or exceed manufacturer’s warranty. Price decreases are acceptable on invoice(s) presented for payment.
Technical Documentation & Price List
All products/services quoted must meet or exceed all requirements of this eQuote. To qualify, the vendor must provide a scanned copy or a website of their current catalog and price list, both showing effective date, and a discount to be listed for each quote on the Price Sheet. The purpose of this request, for technical documentation and price list, is required to demonstrate compliance of the product/service quoted and to allow a technical evaluation of the product/service and verification of a true savings to the State of Florida agencies and other Eligible Users.
Installation
Where installation is required, vendor shall be responsible for placing and installing the product in the required locations, unless otherwise designated on the purchase order. Installation will be a separate invoiced charge, if applicable. Vendor’s authorized product and price list shall clearly and separately identify any additional installation charges. All materials used in the installation shall be of good quality and shall be free of defects that would diminish the appearance of the product or render it structurally or operationally unsound. Installation includes the furnishing of any equipment, rigging, and materials required to install or replace the product in the proper location. Vendor shall protect the site from damage and shall repair damages or injury caused during installation by vendor or its employees or agents. If any alteration, dismantling, excavation, etc., is required to achieve installation, the vendor shall promptly restore the structure or site to its original condition. Vendor shall perform installation work so as to cause the least inconvenience and interference with Customers and with proper consideration of others on site. Upon completion of the installation, the location and surrounding area of work shall be left clean and in a neat and unobstructed condition, with everything in satisfactory repair and order.
Delivery and Shipping
All charges for packing, handling, distribution, inside delivery, transportation of goods, and freight shall be FOB Destination to any point, billed to the ordering agency or be included in the price quoted.
Delivery and shipping and handling charges are to be prepaid and added to invoice as a separate invoiced item. State of Florida agencies and other governmental Eligible Users are encouraged to contact vendor for estimated charges before placing order, and prior to issuing purchase order; to obtain delivery and shipping and handling charges. Delivery shall be made to the ordering State of Florida agency or other Eligible User, 15 to 30 days after Customer places an order and upon receipt of purchase order, or as agreed. A vendor, within five (5) days after receiving a purchase order, shall notify the Customer of any potential delivery delays. Evidence of inability to deliver or intentional delays shall be cause for Agreement cancellation and vendor suspension.
Purchasing Card Program
The State has implemented a purchasing card program through the Bank of America, using the VISA network. Vendors will receive payment from the purchasing card in the same manner as other VISA purchases. Accordingly, vendor must presently have the ability to accept VISA or take whatever steps necessary to implement the ability before the start of the Agreement term. The State reserves the right to revise this program in conjunction with implementation of an on-line procurement system. VISA acceptance is mandatory but is not the exclusive method of payment. Please indicate your ability to accept VISA in the space provided on the Ordering Instructions sheet of the eQuote.
When an ordering State agency makes a purchase using the State Purchasing Card as method of payment, the language in paragraph 7, Transaction Fee, on the attached form PUR 7722 does NOT apply. When the State Purchasing Card is not used as a method of payment, or a purchasing card other than the State Purchasing Card is used, paragraph 7 DOES apply.
Award
Award will be made to the lowest responsive and responsible vendor(s) who offers the highest discount from their list price, resulting in the lowest net cost (discounted SPA price) to the State of Florida agencies and other governmental Eligible Users. To qualify, the vendor must provide a figure (cost) for each unit price item as provided for on the Price Sheet or List. Possible Eligibility for Award will be based on the vendor’s submission of their eQuote response for Promotional Items as depicted in this document. Vendors may respond and receive awards in all geographic counties, districts (regions) or statewide, as depicted on the enclosed District map. The district response shall be at the vendor’s option (discretion). Please indicate your choice(s) in the box shown with the District map. All other provisions of this document shall prevail.
Current SPA Expiration
The new Agreement will replace the present or current Agreement upon its expiration, if one exists. Current SPA Agreements for like items or services will be replaced by any State Term Contract that may be awarded in the future.
Questions
If you have questions regarding how to use the eQuote tool (i.e., review a quote, submit a supplier response, download an attachment, or etc.), please contact the MyFloridaMarketPlace (MFMP) Customer Service Desk at 1-866-352-3776 or at .
If you have questions pertaining to the content of this eQuote document, please contact the agency contact person Kimberly Jones at telephone 1-850-488-7996 or email at .
On the Price Sheet page following, please proceed by choosing a category. Upon choosing a category, please proceed by clicking on the corresponding web address. Once there, please continue by:
1) Click on the category (i.e., pens at www.senatorpen.com)
2) Choose the specific type of item according to its description (i.e., color, etc.)
3) Apply the 30% discount to the price to find the SPA Discounted Price.
4) Due to the customization that may be required, the SPA Discounted Price is a base price.
5) Please contact the vendor, by email, to discuss your specific needs for your logo, message, imprint color, and etc.
Price Sheet/List for Products Only
See Bottom of Page 2 for discounts on other costs
**Discount fromCategory / Catalog/ASI # / list price (catalog) / Website
assorted / Aakron Rule #30270 / 30%** / www.aakronline.com
plaques / Acrylic Idea Factory #30993 / 30%** / www.acrylicidea.com
compressed tees / AddventureProducts #31940 / 30%** / www.compresst.com
assorted / Americanna #35730 / 30%** / www.americanna.com
assorted / American Apron #35300 / 30%** / www.apron.com
assorted / AmericanGreenwood #35500 / 30%** / www.americangreenwood.com
bags / Bagmakers #37940 / 30%** / www.bagmakersinc.com
plaques / Barhill #38465 / 30%** / www.barhill.com
assorted / BeaconPromos #39250 / 30%** / www.beaconpromotions.com
pencils/pens / Bentcil #39850 / 30%** / www.bentcil.com
pens/pads / BIC #40480 / 30%** / www.bicgraphic.com
wearables/blank / Bodek&Rhodes #40788 / 30%** / www.brandbookonline.com
assorted / Bullet Line #42424 / 30%** / www.bulletline.com
ceramics / W.C.Bunting #42440 / 30%** / www.wcbunting.com
flags / CF Flag #42990 / 30%** / www.flag.com
assorted / CPSKeystone #43051 / 30%** / www.keystoneline.com
tattoos / Calif Tattoo #43530 / 30%** / www.caltattoo.com
bandannas / Caro-Line #44020 / 30%** / www.caro-line.com
umbrellas / Chaby #44530 / 30%** / www.chabyumbrella.com
assorted lighted / Chemical Light #44888 / 30%** / www.asi44888.com
assorted / Compass Industries #46170 / 30%** / www.compasspromos.com
assorted / Crown Products #47700 / 30%** / www.crownprod.com
assorted / Custom Printing #47971 / 30%** / www.customcrest.com
assorted / Dard Products #48500 / 30%** / www.tagmaster.net
business accessories / DART Mfg. #48520 / 30%** / www.dartpromo.com
mousepads / Digispec #49716 / 30%** / www.dispads.com
crayon/pencils / Dixon #50150 / 30%** / www.dixonusa.com
lapel pins/emb / EMT #52263 / 30%** / www.emteasy.com
assorted / EvansMfg #52840 / 30%** / www.evans-mfg.com
lapel pins/emb / EvergreenEmblem #52975 / 30%** / catalog only
balloons/pins / ExpressAButton #53408 / 30%** / www.expressabutton.com
assorted / FinnGraphics #54290 / 30%** / www.finn-line.com
assorted / GaryLine #55590 / 30%** / www.garyline.com
assorted / Gemline #56070 / 30%** / www.gemline.com
assorted / GillLine #56950 / 30%** / www.gill-line.com
assorted / GoldBond #57653 / 30%** / www.goldbondinc.com
badges / GraphTech #58050 / 30%** / www.graph-tech.com
assorted / HitPromo #61125 / 30%** / www.hitpromo.net
assorted / Jetline #63344 / 30%** / www.jetlinepromo.com
assorted / Leeds #66887 / 30%** / www.leedsworld.com
assorted / Leslie #67120 / 30%** / www.leslieco.com
assorted / WOW Line #68670 / 30%** / www.wowline.com
assorted / Marathon # 68670 / 30%** / www.marathonmfg.com
bags / Metropak #70830 / 30%** / www.thebagsource.com
assorted / Mocap #71870 / 30%** / www.mocap.com
PAGE 2 – PRICE SHEET (continued)
assorted / Goldstar #73295 / 30%** / www.goldstarasi.com
ceramics/glass / ModerneGlass #71920 / 30%** / www.glassamerica.com
Assorted / NationalBanner #71920 / 30%** / www.nationalbanner.com
assorted / NeelyBags #73510 / 30%** / www.neelymfg.com
assorted / PageSeedCo #75760 / 30%** / www.pageseedco.com
pens/pencils / Pencoa #77040 / 30%** / www.pencoa.com
assorted / Perfect #77350 / 30%** / www.perfectline.com
assorted / Pillowline #78105 / 30%** / www.norwood.com
assorted / Points of Light #78825 / 30%** / www.pointsoflight.com
assorted / Prime Line #79530 / 30%** / www.primeworld.com
assorted / Quality World #80201 / 30%** / www.qualityworld.com
assorted / QuikeyMfg #80210 / 30%** / www.quikey.com
assorted / RadioCap #80330 / 30%** / www.norwood.com
assorted / RandomSpecialties #80690 / 30%** / www.rex-line.com
reflective / Reflectix #81233 / 30%** / www.reflectix.com
vinyl / Royal Industries #83770 / 30%** / www.royalindustries.com
ceramics/glass / Sabina #84470 / 30%** / www.sabinaonline.com
assorted / SandersMfg #84820 / 30%** / www.samco.com
air freshners / Scent USA #85380 / 30%** / www.promoinfo.net
pens / SenatorUSA #86390 / 30%** / www.senatorpen.com
towels / SeroSales #86464 / 30%** / www.serosales.com
pencils / Shepenco #86850 / 30%** / www.shepenco.com
assorted / Sinoway #87455 / 30%** / www.sinoway.com
lanyards / SnugzUSA #88060 / 30%** / www.snugzusa.com
pens/pencils / Souvenir #88390 / 30%** / www.norwood.com
assorted / SpecialtyProducts #88620 / 30%** / www.specialtyprods.com
assorted / Stouse #89910 / 30%** / www.stouse.com
magnetic / SAMLine #90235 / 30%** / www.samline.com
bags/totes / SuperBagLine #90253 / 30%** / www.superbagline.com
assorted / Sweda #90305 / 30%** / www.swedausa.com
assorted / TargetLine #90640 / 30%** / www.targetline.com
candy / Taylor&Grant #90667 / 30%** / www.taylor-grant.com
assorted / TempoIndustries #90859 / 30%** / www.tempoline.com
notepads / 3M #91240 / 30%** / www.3m.com/promote
assorted / Toppers #91530 / 30%** / www.www.toppersllc.com
assorted / TradeNet #91760 / 30%** / www.tradenetpublishing.com
Assorted / KnobbyKrafters #65485 / 30%** / www.knobbyline.com
** Catalog quantities only; larger quantities are by special quote from manufacturer.
Deduct 15% from listed cost on Screen Charges, Set Ups, Plates, PMS Color Matches, Running Charges, Art Work, if necessary, Proofs, Special Packaging, and all other costs, involving customizing the product.
Costs involving shipping such as drop ship charges (if applicable), UPS, FedEx, DHL, Common Carrier are at cost.
SAVINGS/PRICE REDUCTIONS
Respondent is required to furnish the percent (%) savings in prices offered in this eQuote compared to retail, list, published or other usual and customary prices that would be paid by the purchaser without benefit of an Agreement resulting from this eQuote.
DATE January 18, 2006
COMPETITIVE PRICES OFFERED AVERAGE 30% to 35% % SAVINGS.
HOW CAN WE VERIFY THE CLAIMED SAVINGS (example: retail or other usual and customary prices published at (url), or other source of benchmark prices)?
compare my quoted prices w/ listed prices for items on website catalogs
AUTHORIZED SIGNATURE: JoAnn Kearney (signed)
TELEPHONE NUMBER: 850-668-4238
RESPONDENT NAME: JoAnn Kearney
IF AGREEMENT IS AWARDED, STATE PURCHASING ANALYST/SPECIALIST/AGENT TOOK THE FOLLOWING STEPS TO VERIFY SAVINGS:
WHAT WERE THE RESULTS?
PURCHASING ANALYST/SPECIALIST/AGENT:
Ordering Instructions
for
Promotional Items
VENDOR COMPANY NAME: Amy Industries, Inc.
VENDOR NUMBER / FEIN/FEID: 59-365-4537
eQuote/Agreement Administration
Please identify the person who will be responsible for administering the Agreement on your behalf if award is made, and include an emergency contact phone number:
Name: JoAnn Kearney
Title: President/Owner
Street Address: 6733 Donerail Trail
Email Address:
Phone Number(s): 850-668-4238
Fax Number: 850-894-0985
If the person responsible for answering questions about the Agreement is different from the person identified above, please provide the same information for that person.
Name:
Title:
Street Address:
Email Address:
Phone Number(s):
Fax Number:
Direct Orders
Please provide the following information about where the Customers should direct orders. You must provide a regular mailing address. If equipped to receive purchase orders electronically, you may also provide an Internet address.
Street Address or P.O. Box: 6733 Donerail Trail
City, State, Zip: Tallahassee, FL 32309
Phone Number: 850-668-4238
Toll Free Number:
Ordering Fax Number: 850-894-0985
Internet Address: www.amyproducts.com DO NOT ORDER FROM
Federal ID Number (FEIN): 59-365-4537
Remit Address: 6733 Donerail Trail
City, State, Zip: Tallahassee, FL 32309
Email Address:
X WILL ACCEPT THE STATE OF FLORIDA PURCHASING CARD (VISA)