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Regular Board Meeting August 11, 2015
Regular Board Meeting
August 11, 2015
On August 11, 2015 the Alvin Independent School District Board of Trustees met for a Regular Meeting at the Central Administration Building, 301 E. House Street, Alvin, TX with the following members present:
Cheryl Harris, Tiffany Wennerstrom, Nicole Tonini, Earl Humbird, Regan Metoyer, Julie Pickren and Vivian Scheibel.
Superintendent Gilcrease and other administrative staff were also present.
ITEM # 1, 2 & 3 - CALL TO ORDER, INVOCATION AND PLEDGE OF ALLEGIANCE
President Harris called the meeting to order stating that a quorum of Board members were present, notice was duly posted, and the meeting was called to order in accordance with the Texas Open Meetings Act, Texas Government Code Section 551.001.
Trustee Wennerstrom gave the invocation and led the Pledge of Allegiance.
VISITORS
A complete list of registered guests is available in the office of the Superintendent.
ITEM #4 – GREETERS & COMMENDATIONS
Greeters
The greeters for the evening were student who attended the SeaPerch National Competition in Dartmouth, MA.
Commendations were recommended for the following:
Student Commendations
NRJH Wave Riders
Won second place in National SeaPerch competition in the Obstacle course Challenge and first place in the Finesse Challenge.
Students include: Tyler Beckman, Reagan Forrest, Joshua Amistoso, Aaric Johnson, Liam Ramsey, Nikita Singh, Juston Acklin & Bianca Acosta
Sponsors: Dana Halderman & Courtney Halstead.
Passmore SeaSharks
The Passmore SeaSharks won first place in the National SeaPerch competition in Poster Presentation.
Students: Anna Wilson, Madeleine Geiman and Carmen Mendez
Sponsors: Linda Palacio, Tom Wilson and Sarah Palacio
Staff Commendations
School us Road-eo
Donna McKay, Glenda Watkins & Lori Dyson
ITEM #5 – OPEN FORUM – INFORMATION ONLY
No open forum requests were given.
ITEM #6 – PRESENTATIONS
TIRZ 2014
In accordance with the Tax Increment Financing Act (Chapter 311, Tax Code), Reinvestment Zone Number Two, City of Pearland, Texas (the Zone) was established by Ordinance 891 of the City Council of the City of Pearland, Texas on December 21, 1998. The Zone, also known as “Shadow Creek Ranch”, consists of 3,467 acres located in Brazoria County and Fort Bend County, Texas. In addition, the Zone is located in Alvin, ISD, Fort Bend ISD and a small portion in Pearland ISD. The Zone is generally bounded by Clear Creek on the north, State Highway 288 on the east, County Road 92 on the south, and FM 521 on the west. The objective of the Zone is to facilitate quality mixed-use development with a self-sustaining tax base for the City of Pearland, and other participating taxing entities.
In accordance with Texas Tax Code 311.016 (a) (1), which requires inclusion of the amount and source of revenue in the tax increment fund established for the zone, Claire Bogard, Director of Finance for the City of Pearland,
presented the annual TIRZ report.
Ms. Bogard noted that in addition to the City of Pearland’s tax increment revenue, inter-local agreements with Brazoria County, Fort Bend County and Alvin ISD provide for each taxing unit’s participation in the zone. The Project Plan also allows for the participation of Brazoria Drainage District No. 4 and Fort Bend Independent School District, though neither is currently participating. Alvin ISD’s participation is as follows:
Zone Years 1-30
Percent Participation 100%
(75% to be used by AISD for construction
of educational facilities)
Ms. Bogard continued by reviewing the base market value by jurisdiction noting Alvin ISD’s value as follows:
Base Value $ 4,143,160
2013 Value $1,392,283,068
Change $1,388,139,908
Ms. Bogard further noted the City of Pearland TIRZ No. 2 Tax Increment Revenue Fund Balance by Year:
Alvin ISD Revenue
2002 $ 10,969
2003 $ 207,479
2004 $ 229,941
2005 $ 826,613
2006 $2,616,519
2007 $2,917,931
2008 $2,879,739
2009 $3,574,007
2010 $6,941,779
2011 $3,927,965
2012 $4,112,895
2013 $4,160,862
2014 $4,167,334
Note that Alvin ISD revenue is the reported net of the 75% rebate back to Alvin ISD.
The Board of Directors of the zone has been granted by the City of Pearland, in accordance with Section 311.010 of the Texas Tax Code, the power to administer, manage, and operate the Zone and to implement the Project Plan. The zone was created for duration of 30 years, or until dissolved by the City of Pearland.
Citizen’s Advisory Committee
Earlier in the year, the Alvin ISD Board of Trustees charged a committee consisting of parents, business leaders and elected officials to conduct an in-depth study of Alvin ISD’s student growth and enrollment numbers, along with current campus capacities. The committee was also asked to develop a recommended 5-year facility plan for Alvin ISD. After 6 thorough meetings and considerable evaluation and discussion, the committee developed the following 2015 Bond Recommendations:
New Elementary #17 $24,515,000
(Land previously acquired by AISD)
New Elementary #18 $27,675,000
(Land previously acquired by AISD
Replacement Elementary #19 $31,224,000
New Elementary #20 $29,241,000
Land for Elementary #21 $ 2,303,000
New Junior High #7 $42,285,000
(Land previously acquired by AISD)
Design for Junior High #8 $ 3,356,000
(Dollars for land purchased approved in 2013 Bond)
New CTE Center (phase 2 of 2) $45,342,000
· Abatement and demo. of old MJH
· New 135,000 sq.ft. facility
· Initial Capacity – 800 students
· Programs will be driven by student interest
And job market
Alvin HS Auditorium Upgrades $ 9,144,000
· Revise stage to widen proscenium
· Add fly loft
· Seating for 800
· Install fire sprinkler system
· ADA upgrades
· New dressing rooms
· New sound & light systems
· Control booth
Memorial Stadium Upgrades $9,782,000
· New press box with restroom & elevator
· New sports lighting
· Add visitor restroom/concessions
· Add locker room for visiting team, officials ticket sales
Land for High School #4 $10,531,000
New District Stadium $41,485,000
· Dollars for land purchase approved in 2013 bond
· 10K seats
· Lower level concrete/Upper level steel & aluminum
· Masonry construction
· Field turf
· 2-story Press Box
· Field House with community room
· Scoreboard & Sound
Satellite Transportation Center $8,134,000
· Dollars for land purchase approved in 2013 Bond
· The current transportation facility is exceeding capacity based on the need to increase the fleet to accommodate student enrollment needs
TOTAL AMOUNT OF RECOMMENDATION:
$285,017,000
ITEM # 7 REQUEST TO CONSIDER APPROVAL OF CONSENT AGENDA ITEMS A-K
Trustee Wennerstrom made a motion to approve Consent Agenda Items A-K. Trustee Tonini seconded the motion. Motion carried unanimously (7-0).
ITEM A – REQUST TO CONSIDER BOARD MINUTES
The following Board minutes were presented to the Board of Trustees for approval:
June 9, 2015
June 23, 2015
July 1, 2015
July 23, 2015
ITEM B – REQUEST TO CONSIDER APPROVAL OF FIRST READING / TASB POLICY UPDATE 102
TASB Policy Update 102 was presented to the Board of Trustees for the first reading.
ITEM C – REQUEST TO CONSIDER APPROVAL OF 2015-2016 STUDENT CODE OF CONDUCT AND REVIEW 2015-2016 PARENT/STUDENT HANDBOOK
The 2015-2016 Parent//Student Handbook contains all the TASB updates. Elementary and Secondary principals have been involved in the update. Both documents were presented to the Board of Trustees.
ITEM D – REQUEST TO CONSIDER AMENDMENT
Amendment #1 - $62,111.00
Asphalt paving at the Manvel High School track.
ITEM E – REQUEST TO CONSIDER PROPERTIES IN TRUST
The following Properties in Trust were presented to the Board of Trustees for approval:
Property # : 0281-0009-120
Bidder: Sorush Ghuchani
Legal Desc.: Tract 33 ½
Off CR 81/5.0 acres
Appraised Value: $35,000
Taxes Due: $6,747
Offer: $3,450
Property # : 2820-2000-000
Bidder: Brazos Co. River Ranch
Legal Desc.: Phase 2, Lot Reserve M
Detention / 3.208 acres
Appraised Value: $400
Taxes Due: $71
Offer: $303
Property # : 0619-0020-000
Bidder: Nelson Blackwell
Legal Desc.: Tract 35A / 5.0 acres
Appraised Value: $15,000
Taxes Due: $1,298
Offer: $970
Administration recommended acceptance of all.
ITEM F – REQUEST TO CONSIDER FUND RAISING SALES
The following campuses requested Board approval for major fund raising activities of $10,000.00 or more:
Manvel High School
Manvel High School Athletics
Alvin High School
Alvin High School Athletics
Harby Jr. High
Alvin Jr. High
Rodeo Palms Jr. High
Ryan Jr. High
Fairview Jr. High
Passmore Elementary
Longfellow Elementary
Mark Twain Elementary
Walt Disney Elementary
Hood-Case Elementary
Wilder Elementary
Alvin Primary
Savannah Elementary
Jeter Elementary
Marek Elementary
Alvin Elementary
Stevenson Primary
Mason Primary
York Elementary
Duke Elementary
ITEM G – REQUEST TO CONSIDER APPROVAL OF DONATION
Jeter Elementary - $10,000
From Fred and Mabel Parks to be used at the discretion of the school principal
ITEM H – REQUEST TO CONSIDER MONTHLY MANAGEMENT CONTRACT SUBMISSIONS
Federal Programs Contracted Service Proposals received twenty qualified responses. Contract Expiration Date: June 30, 2016 or upon close of grant funding for the 2015-16 school year.
Contracted Service Proposals received forty-two qualified responses. Contract Expiration Date: July, 2018
ITEM I – REQUEST TO CONSIDER APPROVAL OF CONTRACT RENEWAL AND APPEAL OF STATE COMPTROLLER PROPERTY VALUES
This contract is between the law firm of Perdue, Brandon, Fielder, Collins & Mott LLP and Alvin Independent School District. The Contract is for the representation of Alvin ISD in a property value study (PVS) appeal and in taxable value audits. The District is requesting to approve a contract with Perdue Brandon Fielder Collins & Mott LLP.
ITEM J – REQUEST TO CONSIDER APPROVAL FOR ACCESS AND CONSTRUCTION EASEMENT WITH THE CITY OF IOWA COLONY FOR MERIDIANA ELEMENTARY PARKING LOT
An Easement Agreement has been negotiated which provides for land owned by the City of Iowa Colony and adjacent to Meridiana Elementary to be developed and utilized by the District as parking for the elementary campus.
ITEM K – REQUEST TO CONSIDER PROPOSAL FOR TRACK INSTALLATION, REPAIRS AND RESURFACING
Proposal packets were sent to six vendors with three replying for the walking track installation, repairs for track and resurfacing of tracks. A non-exclusive award was requested – allowing each participating vendor to provide formal quotes.
ITEM #8 – REQUEST TO CONSIDER NAMING A DELEGATE AND ALTERNATE FOR THE TASB 2015 DELEGATE ASSEMBLY
Trustee Metoyer made a motion to name Trustee Wennerstrom as the TASB delegate and Trustee Pickren as the Alternate for the TASB 2015 Delegate Assembly. Trustee Humbird seconded the motion. Motion carried unanimously (7-0).
ITEM #9 – REQUEST TO CONSIDER APPROVAL OF ENDORSEMENT OF REGION 4 TASB BOARD POSITIONS
Trustee Metoyer made a motion to table this item. Trustee Scheibel seconded the motion. Motion carried unanimously (7-0).
ITEM #10 – REQUEST TO CONSIDER APPROVAL OF FRACTIONAL FUNDING SWAP
The 84th Legislature amended Texas Education Code to allow for the adjustment of compressed tax rates (CTR) for school districts that had 2005 maintenance and operations (M & O ) tax rates below the maximum allowed M & O tax rate of $1.50 per $100 of valuation. This adjustment will result in approximately an additional $1 million in M & O revenue for Alvin ISD for 2015-2016.
Trustee Tonini made a motion to approve the Fractional Funding Swap as presented. Trustee Pickren seconded the motion. Motion carried unanimously (7-0).
ITEM #11 – DISCUSSION AND CONSIDERATION TO PURSUE THE NEED AND RESOURCES FOR LEASING, CONTRACTING, AND EQUIPPING OF AN AISD ADMINISTRATIVE SERVICE CENTER ON THE WEST SIDE
As student enrollment increases, new population centers have been created. Public requests and District staff have identified that the existing location of administrative services lacks capacity and accessibility for the growing west side communities and campuses.
A discussion was held regarding the possible need of an Administrative Service Center on the West side of the District, positive implications, location and potential functions from this location.
ITEM #12 – REQUEST TO CONSIDER APPROVAL OF PDAS DISITRICT APPRAISERS
A list of PDAS District Appraisers for the 2015-2016 school year was presented to the Board of Trustees for approval – including names of principals, associate principals, assistant principals as well as central office administrators.
Trustee Humbird made a motion to approve the PDAS appraisers as presented. Trustee Scheibel seconded the motion. Motion carried unanimously (7-0).
ITEM #13 – REQUEST TO CONSIDER APPROVAL OF EMPLOYMENTS
As presented.
Trustee Wennerstrom made a motion to approve all employments as presented. Trustee Tonini seconded the motion. Motion carried unanimously (7-0).
ITEM #14 – REQUEST TO CONSIDER APPROVAL OF ADMINISTRATIVE APPOINTMENTS
Assistant Principal / Alvin Primary
Erin Nance was recommended to serve as Assistant Principal at Alvin Primary.
Trustee Tonini made a motion to approve Ms. Nance as presented. Trustee Humbird seconded the motion. Motion carried unanimously (7-0).
Assistant Principal / EC Mason
Tausha McFarland was recommended to serve as an Assistant Principal at EC Mason.
Trustee Humbird made a motion to approve Ms. McFarland as presented. Trustee Metoyer seconded the motion. Motion carried unanimously (7-0).
Coordinator of Human Resources
Mrs. Melba Morales was recommended to serve as Coordinator of Human Resources.
Trustee Wennerstrom made a motion to approve Mrs. Morales as presented. Trustee Humbird seconded the motion. Motion carried unanimously (7-0).
ITEM #15 – DIRECTOR’S REPORT
For review only:
· M & O Preparedness for Hurricane Season
· 2013 Bon d Progress Report
ITEM #16 – SUPERINTENDENT’S REPORT
Superintendent Gilcrease gave an overview of the following:
· Teacher Leadership Academy
· Capacity Building of Central Office & Principals
· Alvin ISD Campus Hours
· New Teacher Induction
· Convocation
· First Day of School
ITEM #17 – FUTURE AGENDA ITEMS
No future agenda items were requested.
ITEM #18 – ADJOURNMENT
Trustee Humbird made a motion to adjourn with a second given by Trustee Wennerstrom. Motion carried (7-0) Meeting was adjourned at 7:58 p.m.
Attest:
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Cheryl Harris, President
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