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Regular Board Meeting January 15, 2013
Regular Board Meeting
January 15, 2013
On January 15, 2013 the Alvin Independent School District Board of Trustees met for a Regular Meeting/Public Hearing at the Alvin Independent School District, 301 E. House Street, Alvin, Texas with the following members present:
Tiffany Wennerstrom, Cheryl Harris, Charles McCauley, Regan Metoyer, Mike Lansford and Sue Stringer
Trustee Martinez was unable to attend the meeting.
Superintendent Brent and other administrative staff were also present.
ITEMS #1, #2, #3 - CALL MEETING TO ORDER AND ESTABLISH QUORUM – INVOCATION & PLEDGE
President Wennerstrom called the meeting to order at 7:00 p.m. in accordance with the Texas Open Meetings Act, Texas Government Code Section 551.001 stating that a quorum of Board members was present, notice was duly posted.
ITEM #4 – SPECIAL PRESENTATION, COMMENDATIONS, RECOGNITION, PROCLAMATIONS
School Board Appreciation Month
January 2013 is School Board Appreciation Month. The Board of Trustees was presented with a Resolution and gift in their honor.
National School Counseling Week
Liberty and Learning for All will be celebrated from February 4-8, 2013, to focus public attention on the unique contribution of professional school counselors within US school systems. National School Counseling Week highlights the tremendous impact school counselors can have in helping students achieve school success and plan for a career.
Student Commendations
Spelling Bee Winners
Alvin Elementary Ben Radigan
Mark Twain Jennifer Mendoza
Longfellow Richard Middleton
EC Mason Kamryn Usher
Walt Disney Cooper Richardson
Passmore Victoria Wright
Hood Case Payton Neubauer
Don Jeter Jaydon Williams
Mary Marek Joshua Varghese
Wilder Smriti Korampally
Savannah Lakes Alaine Santos
York Dean Zach
Junior High One-Act Play Festival
Best Technicians
Ariana Okhuozagbon (Fairview)
Nicole Reedyck (Nolan Ryan)
Chelsea James (harby)
Nastajha Hopkins (Manvel Junior High)
Best Actor
Daelin Elzie (Manvel Jr. High)
Best Actress
Alyssa Collier (Harby Junior High)
Trustee Metoyer made a motion to accept all proclamations, recognitions and commendations as presented. Trustee Stringer seconded the motion. Motion carried (6-0)
ITEM #5 – OPEN FORUM
The following addressed the Board of Trustees:
Dennis J. Edwards – Allegations of misconduct, violations of policy and possible criminal offences under the TEC.
ITEM #6 – PRESENTATIONS
BYOD (Bring Your Own Device)
Laura Perez, John Wilds and Steven Stapleton gave a presentation on the Bring Your Own Device (BYOD) program being offered at the secondary campuses this year. It involves students bringing their own technology devices to school in order to maximize their creativity and learning and to increase student engagement.
Ipad Grant
Amy Bolting, 5th grade teacher at Alvin Elementary, gave a presentation on the use of Ipads in her classroom. Ms. Bolting received a grant from the Liemandt Foundation for a class set of Ipads last year. The grant was extended this school year to all 5th grade math classes at Alvin Elementary.
ITEM #7 - REQUEST TO CONSIDER CONSENT AGENDA ITEMS A-F
Trustee Harris made a motion to approve Consent Agenda Items A – F. Trustee Stringer seconded the motion. Motion carried unanimously (6-0).
ITEM A – REQUEST TO CONSIDER APPROVAL OF BOARD MINUTES
The following minutes were submitted to the Board of Trustees for approval:
December 12, 2013
ITEM B – REQUEST TO CONSIDER APPROVAL OF BUDGET AMENDMENTS
Amendment #9 – $434.00
Harby - Purchase library books
Amendment #10 - $1,500.00
ADAPT – Purchase radios
Amendment #11 - $50,000.00
Support Services – Perform the due diligence on the Manvel Jr. High replacement site as discussed in the December Executive Session. Administration hopes to eliminate one site prior to a second survey but this amount would allow the maximum level of evaluation of the sites.
ITEM C – REQUEST TO CONSIDER PROPERTIES IN TRUST
The following Properties in Trust were presented to the Board of Trustees. Recommendation was to approve:
001.01
001.02
001.03
001.04
001.05
001.06
001.07
And to reject:
001.08
Offer Number: 001.01
Bidder: Richard Preston
Legal Description: Enchanted Edgewater
Block 2, Lot 9
Liverpool
.1093 Acres
Appraised Value: $2,480
Taxes Due: $1,948
Offer: $1,700
Offer Number: 001.02
Bidder: Richard Preston
Legal Description: Enchanted Edgewater
Block 2, Lot 10
Liverpool
.1157 Acres
Appraised Value: $2,620
Taxes Due: $2,066
Offer: $1,900
Offer Number: 001.03
Bidder: Regina Preston
Legal Description: Enchanted Edgewater
Block 1, Lot 11
Liverpool
.1263 Acres
Appraised Value: $2,860
Taxes Due: $2,256
Offer: $2,000
Offer Number: 001.04
Bidder: Regina Preston
Legal Description: Enchanted Edgewater
Block 1, Lot 12
Liverpool
.1263 Acres
Appraised Value: $2,860
Taxes Due: $2,256
Offer: $2,000
Offer Number: 001.05
Bidder: Regina Preston
Legal Description: Enchanted Edgewater
Block 1, Lot 13
Liverpool
.1263 Acres
Appraised Value: $2,860
Taxes Due: $2,256
Offer: $2,000
Offer Number: 001.06
Bidder: Jenny Oliver
Legal Description: Enchanted Edgewater
Block 1, Lot 14
Liverpool
.1159 Acres
Appraised Value: $2,630
Taxes Due: $2,074
Offer: $1,800
Offer Number: 001.07
Bidder: Jenny Oliver
Legal Description: Enchanted Edgewater
Block 1, Lot 15
Liverpool
.2071 Acres
Appraised Value: $4,690
Taxes Due: $3,698
Offer: $3,000
Offer Number: 001.08
Bidder: Patrick Allen
Legal Description: 4254 CR 305B, Tract 3D2 1.1360 Acres
Appraised Value: $22,410
Taxes Due: $16,256
Offer: $10,000
ITEM D – REQUEST TO CONSIDER APPROVAL OF INTER-LOCAL AGREEMENT
Director of Child Nutrition requested to join the School Purchasing Alliance Inter-Local Agreement created by Santa Fe ISD. There will be no initial fees to join the cooperative. The vendors that choose to participate will be charged a .75% fee that will be paid to Santa Fe ISD to serve as the fiduciary agent. Currently HCDE charges !% to vendors who participate in its food cooperative. If in the end the co-op collects more fees than is needed to administer the co-op, a reimbursement may be received back to the district based on a district’s total volume of purchases.
ITEM E – REQUEST TO CONSIDER APPROVAL OF FUND RAISING SALES
York Elementary requested approval for fund raising activities of $10,000 or more.
ITEM F – REQUEST TO CONSIDER APPROVAL OF WAIVER OF BUILDING USE FEE
Alvin Rotary Club requested to waive the building use fees for the annual Drug Essay Awards Banquet. The banquet will be held in the Alvin High School cafeteria. This program is a joint event of the District and the Alvin Rotary club for 8th grade students.
ITEM #8 – REQUEST TO CONSIDER APPROVAL of 2013 – 2014 SCHOOL CALENDAR
A calendar committee was made up of employees from the Professional District Communication Committee. The committee met numerous times and developed calendar options. These calendars were presented to each campus and staff was given an opportunity to vote on the calendar of their choice.
Trustee Metoyer made a motion to approve the calendar as presented. Trustee Stringer seconded the motion.
Discussion ensued regarding the number of instructional days as well as the allotted days for testing, staff development and holidays.
Motion passed (5-1) with Trustee Lansford voting against the presented calendar. The first day of student instruction will be August 26, 2013.
ITEM #9 – REQUEST TO CONSIDER APPROVAL OF TASB POLICY UPDATE 95
TASB has updated the legal policies for review. The first reading of Update 95 was presented during the December 11, 2012 Regular Board Meeting.
Administration has reviewed the policy recommendations and will take the necessary action prescribed in the update.
Trustee Stringer made a motion to approve Update 95. Trustee Harris seconded the motion. Motion carried unanimously (6-0).
ITEM #10 – REQUEST TO CONSIDER APPROVAL OF POSTING BOARD MINUTES AND AUDIO OF REGULAR MONTHLY BOARD MEETINGS ON DISTRICT WEB-SITE
A trustee requested that the Board minutes and audio of Regular Monthly Board meetings be posted on the District web-site.
Trustee Metoyer made a motion to post the minutes of the Regular Monthly Board Meetings as well as the audio of Regular Monthly Board Meetings after the minutes have been approved. Trustee McCauley seconded the motion.
Trustee Lansford asked how difficult it would be to have the video of all Regular Board Meetings on the web-site as well. Trustee Metoyer had the same question.
Discussion ensued regarding cost, storage of video, length of time it would be available on web-site, legalities and management of this.
Superintendent Brent stated that he would research what it would take to have the video of the Regular Board Meetings on the web-site and report back to the Board at the February meeting
Trustee Stringer made a motion to amend the motion to note that the audio of Regular Board Meetings be posted immediately and the minutes be posted after approval. Trustee Lansford seconded the amended motion.
Trustee Stringer then amended the amended motion to read the audio of Regular Board Meetings would be posted within 48 hours after the meeting and the minutes would be posted within 48 hours after approval. Trustee Lansford gave a 2nd.
Amendment to the original motion carried unanimously (6-0).
Motion as amended:
Board minutes of all Regular Board Meetings will be posted within 48 hours after approval and the audio of all Regular Board Meetings will be posted within 48 hours following the meeting. This was approved unanimously (6-0).
ITEM #11 – REQUEST TO CONSIDER APROVAL OF AWARD OF RFP FOR CTE CONSTRUCTION MANAGER AT RISK
The Constructional Manager at Risk method of construction requires the contractors to submit qualifications for the District to evaluate and score. After review and evaluation by Building Programs and the project Architect, Stewart Builders satisfies the evaluation criteria and submitted pricing that is the best value to the District.
Trustee Lansford made a motion to approve the award of the CM at Risk contract for the renovations to serve the Career & Technology Programs at the Lewis Lane Annex building and authorize the Superintendent of Schools to review and execute the final negotiated contract with Stewart Builders. Trustee McCauley seconded the motion. Motion carried unanimously (6-0).
ITEM # 12 – REQUEST TO CONSIDER APPROVAL OF EMPLOYEMENT, RESIGNATIONS AND LEAVES
As presented
Trustee Stringer made a motion to approve all employments, resignations and leaves as presented. Trustee Harris seconded the motion. Motion carried unanimously (6-0).
ITEM #13 – REQUEST TO CONSIDER APPROVAL OF AT RISK STIPEND FOR SUMMER SCHOOL
In an effort to attract certified and highly qualified summer school employees; the District sought approval for compensation through a stipend. The stipend is merited due to level of expertise, skill set, and job duties.
A $500 at-risk stipend will serve as an incentive for experienced employees to apply for summer school remediation, bilingual/ELL, behavior / PASS teachers and summer program administrator positions thus creating a larger pool of applicants. Employees working as enrichment teachers will not be eligible to receive the stipend.
Trustee Lansford made a motion to approve a $500 stipend for summer school teachers working with at-risk students. Trustee McCauley seconded the motion.
Trustee Harris suggested that administration consider using A+ Academy graduates in the future for summer school administrators.
Discussion ensued regarding additional classes now offered during summer school and the preparation time, duties and responsibilities of summer school principals.
It was noted that many times current Alvin ISD Assistant Principals use summer school administrative positions as a training opportunity in preparation for a future principal position.
It was also noted that compensatory funds are used for summer school and hourly employees can’t receive stipends.
Trustee Wennerstrom suggested looking into raising the summer school salaries during the budget preparation process in lieu of having to approve stipends in the future.
Trustee Lansford amended his motion to include the summer school principals. Trustee McCauley seconded the motion. Amendment to motion carried (6-0).
Amended Motion:
To approve a $500 stipend for summer school teachers and principals working with at-risk students.
Amended motion carried unanimously (6-0).
ITEM #14 – SUPERINTENDENT’S REPORT
Superintendent Brent noted and reviewed the following:
• District Vision
• District Core Beliefs
• Back to School Blitz
• Houston Consortium Overview
• Future Ready Superintendents Leadership Institute
ITEM #15 – FUTURE AGENDA ITEMS
Trustee Stringer asked to open the dialogue for Alvin ISD to become a Concealed Handgun License (CHL) District. Ms. Stringer noted that she realizes the District would have to ask for permission from the State Board of Education.
Ms. Stringer further noted that she does not think many realize that the District has the ability to do this – noting that she simply at this point would like to open dialogue in the form of a workshop and receive input from others.
It was also reiterated that Dr. Brent will be bringing forward information regarding videotaping of the Regular Board Meetings to be posted on the District web-site.
ITEM #16 – CLOSED EXECUTIVE SESSION
The Board of Trustees entered into a Closed Session at 8:50 p.m. to discuss the following:
1. Consultation with the Board Attorney pursuant to Texas Government Code Section 551.071 regarding contemplated litigation against consultant
2. Consultation with Board Attorney pursuant to Texas Government Code Section 551.071 regarding a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional conduct of the State Bar conflicts with the Open Meetings Act
3. Deliberation pursuant to Texas Government Code Section 551.072 regarding the purchase, exchange, lease or value of real property
The Board of Trustees returned into an Open Session at 10:10 p.m.
ITEM #17 REQUEST TO CONSIDER POSSIBLE ACTION TO APPROVE KICKSTART CONTRACT
Trustee Stringer made a motion to approve the continuation of the Kickstart contract with the addition to Manvel Jr. High. Trustee Harris seconded the motion. Motion carried unanimously (6-0).
ITEM #18 – REQUEST TO CONSIDER APPROVAL OF PURCHASE OF LAND
This item was pulled from the agenda.
ITEM #19 – ADJOURNEMENT
Trustee Stringer made a motion to adjourn the meeting at 10:34 p.m. Trustee McCauley seconded the motion. Motion carried unanimously (6-0).
Attest:
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Tiffany Wennerstrom, President
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