2012FinalBudget

November 30, 2011

Prepared by
Terri Arnold, Director

Peggy Hockett, Office Manager

2012 Budget

Combined Starting Balance of all Funds$ 320,414

(M & O / Capital / Reserve / Project / Bond)

2012 Revenue$1,130,823

2012 Expenditures$1,083,068

2012 Ending Balance of all Funds$ 368,169

2012 Budget

Fund Summary

Maintenance and Operations Fund / Capital Fund / Reserve Fund / Project Fund / Bond Fund / Totals
Ending 2011/
Starting 2012 / $156,687 / $501 / $162,600 / $126 / $500 / $320,414
Revenue
Taxes - Levy / $650,414 / $650,414
Programming / $149,483 / $149,483
Concession/Vending / $1,200 / $1,200
Miscellaneous / $350 / $350
Other / $550 / $328,826 / $329,376
Revenue Total / $801,997 / $328,826 / $1,130,823
Revenue + Beginning Cash / $958,684 / $501 / $162,600 / $126 / $329,326 / $1,451,237
Expense
Administration / $452,888 / $452,888
Maintenance / $127,600 / $127,600
Programming / $126,349 / $126,349
Other Costs / $1,000 / $245,230 / $246,230
Interest / $1,000 / $1,000
Projects/Equipment / $108,942 / $20,059 / $129,001
Expense Total / $817,779 / $20,560 / $245,230 / $1,083,068
Total Surplus / $140,905 / $84,096
Transfer
Transfer In / $34,596 / $20,059 / $104,442 / $159,097
Transfer Out / $75,501 / $83,596 / $159,097
Ending 2011/
Starting 2012 / $100,000 / $501 / $267,042 / $126 / $500 / $368,169

Maintenance & Operations (M&O) Fund

As the Park District looks ahead to 2012 and the coming years, there are a few key points that the Board of Park Commissioners and staff should keep in mind as budget considerations are made:

  1. Our estimated carry forwardfor 2012 is: $156,687
  1. Our estimated ending balance for 2012 is:$100,000
  1. During 2011, Island County saw significantreductions in funding allocated for parks operations and maintenance and they sought to transfer operations and maintenance responsibility and, in some cases, ownership of park properties to the Park District. The act of assuming responsibility for keeping the lake public access sites open and operating resulted in increased pressure on the Park District budget.
  1. The Facilities and Grounds Maintenance budget is $127,600 in 2012, a decrease of $1,850from 2011.The shell for the future maintenance facility was completed in 2011.However, we continue to absorb the costs of maintaining the public access sites for Deer, Lone and Goss Lakes. The new District headquarters used for programming and administrative offices is becoming busier with each month that passes as the community discovers the wonderful spaces provided by this building.
  1. More time and resources will be needed at Trustland Trails during 2012 as the public will be using this property more frequently now. The areas around the picnic pavilion, drainage swale, and parking area will require a significant amount of landscaping utilizing native vegetation and some ornamental trees. To offset this cost, a grant application to Whidbey Garden Tour was submitted to cover the costs of plant purchases through the Whidbey Island Conservation District native plant sales program and Whidbey Horticulture will provide bare root and container natives for the site in November 2011.

  1. The following budget has been drafted with these issues in mind.
    2012 Starting Balance $156,687

2012 Revenue$836,593

Total M&O Funds Available$993,280

2012 M&O Expenditures$708,837
2012 Capital Allocation$129,001

2012Transfer to Reserve Fund$ 55,442

Total Expenditure Allocation$893,280

2012Carryover$100,000

Loan Debt History
2005 / 2006 / 2007 / 2008 / 2009 / 2010 / 2011 / 2012 / 2013 / 2014 / 2015 / 2016 / Total
Waterman Property / $ 30,388 / $ 28,377 / $ 58,765
Kubota Tractor / $ 8,024 / $ 8,024 / $ 8,024 / $ 4,012 / $ 28,084
Cushman Truckster / $ 2,587 / $ 5,175 / $ 5,175 / $ 5,175 / $ 2,587 / $ 20,699
Turfco Top Dresser / $ 1,800 / $ 3,601 / $ 3,601 / $ 3,601 / $ 3,601 / $ 1,800 / $ 18,003
New Holland Tractor / $ 1,811 / $ 3,622 / $ 3,622 / $ 3,622 / $ 3,622 / $ 1,811 / $ 18,109
Jacobsen Mower / $ 3,643 / $ 7,286 / $ 7,286 / $ 7,286 / $ 7,286 / $ 3,643 / $ 36,430
Dump Truck / $ 4,039 / $ 8,078 / $ 8,078 / $ 8,078 / $ 8,078 / $ 4,039 / $ 40,390
Rotary Mower / $ 10,381 / $ 10,381 / $ 10,381 / $ 10,381 / $ 10,381 / $ 51,905
Cushman Truckster / $ 2,820 / $ 5,639 / $ 5,639 / $ 5,639 / $ 5,639 / $ 2,820 / $ 28,197
Small Truck / $ 3,000 / $ 6,000 / $ 6,000 / $ 6,000 / $ 6,000 / $ 30,000
Large Mower Replacement / $ 8,000 / $ 16,000 / $ 16,000 / $16,000 / $ 16,000 / $ 80,000
Annual Total / $ 45,387 / $ 50,631 / $ 31,747 / $ 42,155 / $ 38,375 / $ 36,806 / $ 29,552 / $ 31,059 / $ 27,639 / $ 24,820 / $ 22,000 / $ 22,000

M&O Revenue

  1. Carry Over Cash

When the District commissioners approve the budget as recommended, the current carry over to2012is estimated to be $156,687.

  1. Taxes
    For the 2012 budget wewill be allowed to collect $.15 per thousand dollars of assessed value based on the 2011 assessed valuation of the district. The District expects to collect $650,414 in 2012. The District is entitled to a one percent (1%) increase or the IPD (Implicit Price Deflator) rate, whichever is less.
  2. Property tax revenue for 2012 is projected to be $649,714. It is also estimated that the District will receive additional revenue in the amount of $700in Compensating Tax and Timber Excise Tax, resulting in an estimated tax receipt of $650,414in 2012.
  3. Program User Fees
    Program revenue continues to be adjusted to more accurately reflect program activity. New programs, cost-effective programming, user fees and contracted programs are all being reviewed for maximum revenue production.

It is estimated that $149,483in revenue will be generated by programming in

2012.

M&O Expenditures

  1. Administration

Employee wages have been adjusted to reflect .78% COLA (cost of living adjustment) and a 1.5% merit increase with a capof $4,100 for all employees. Line items for Fire & Liability Insuranceand Health Insurancehave been increased to reflect an increase in premiums. The district’s six-year Comprehensive Plan update will be complete by end of 2011 and released in first quarter of 2012. With input provided by key stakeholders, it confirms the update process as an excellent opportunity to learn more about what the community recreation needs are and the most efficient ways of delivering programs to meet those needs.

  1. Maintenance
    Employee wages have been adjusted to reflect a .78% COLA (cost of living adjustment) and a 1.5% merit increase. An increase in payroll to accommodate a part-time seasonal employee is reflected in the overall payroll for the maintenance department.
  2. Programs

Employee wages have been adjusted to reflect a.78% COLA (cost of living adjustment) and a 1.5% merit increase cap. Summer day camp enrollment was not as high as expected compared to past years. The newest trend in providing summer day camps is to create ‘specialty camps’ such as the Circus Camp, Tennis Camp, Sailing Camp, Water Sports Camp, etc. Swimming lessons continue to be very successful and fill up fast! A partnership between the SW Parks and Aquatics Foundation, the Park District, and Useless Bay Golf and Country Club created a wonderful swim lesson program that should be expanded in 2012. Archery continues to be a popular program for Elementary and Middle School aged kids. The drawback to this program is the fact there is no indoor space for continuing the program in inclement weather months. We continue to seek grant opportunities for building an indoor archery facility. It was suggested that perhaps creating two covered areas, one for archers and one for the targets, would be sufficient to overcome the inclement weather problem.

Capital Fund

The starting and ending balance for the 2012 Capital Fund is anticipated to be $501. In addition to funds obligated to existing loans (see Loan Debt History Chart), the proposed budget includes funding for the build out of the new maintenance facility. Items such as interior framing, electrical hook-up, phone extension, water line extension, utility trenching, interior electrical, septic and drain field are scheduled to be completed in 2012. Also, a resolution to surplus the storage trailer will be signed by the board in late 2011 allowing the removal of the trailer in 2012.

Reserve Fund

The Board’s directive is to revise the Reserve Fund strategy to 30% of the future year’s operating expenses instead of 30% of the previous year’s tax revenue. Whereby, the Board’s goal is to have four months of operating reserve in the fund at all times.

Summary Statement

The District’s financial picture heading into 2012 continues to look positive. The anticipated carry forward into 2012 will be $156,687.

Respectfully submitted,

Terri Arnold

Director

SOUTH WHIDBEY PARKS & RECREATION DISTRICT

2012 OPERATIONS BUDGET

2012 Starting Balance$156,687

2012 Revenue$836,593

Total M&O Funds Available$993,280

2011 M&O Expenditures$708,837

2011 Capital Allocation$129,001

2011 Transfer to Reserve Fund$ 55,442

Total Expenditure Allocation $893,280
2012 Carryover $100,000

Donald V. WoodChair ______

Matt E. SimmsVice-Chair

Allison C. TapertTreasurer

Mark HelpenstellSecretary

James R. PorterCommissioner-at-Large

CAPITAL IMPROVEMENT BUDGET

2012

REVENUES

2012Beginning Balance$ 501

2012Transfers In$20,059

2012Total$20,560

EXPENDITURES

2012Loan Payments$20,059

2012Total Expenses$20,059

2011 ENDING BALANCE$ 501

Donald V. WoodChair ______

Matthew E. SimmsVice-Chair

Allison C. TapertTreasurer

Mark HelpenstellSecretary

James R. PorterCommissioner-at-Large

BOND BUDGET

2012

STARTING BALANCE

2012 Beginning Balance$ 500

RECEIPTS

2012 Bond Receipts$328,826

DISBURSEMENTS

2012 Bond Disbursements$328,826

ENDING BALANCE

2012 Ending Balance $500

Donald V. WoodChair ______

Matthew E. SimmsVice-Chair

Allison C. TapertTreasurer

Mark HelpenstellSecretary

James R. Porter Commissioner-at-large______

2012 Final Budget

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