SOUTH CAROLINA CARIBBEAN CULTURE & HERITAGE INC.
HEALTHY LIFESTYLE NETWORK
Presents
CHARLESTON CARIFEST CARIBBEAN CARNIVAL
2018 VENDOR APPLICATION
CHARLESTON CARIFEST
BRITTLE BANK PARK
181 LOCKWOOD DRIVE
CHARLESTON, SC 29403
SATURDAY, JUNE 23, 2018
5:00 PM – 11:00 PM
CharlestonCarifest
South Carolina Caribbean Culture & Heritage
P.O. Box 32278
Charleston, SC 29417-2278
Tax ID: 74-3198518
Dear Vendors:
On June 23, 2018, South Carolina Caribbean Culture & Heritage in conjunction with Healthy Lifestyle Network will celebrate the 13th Annual Charleston Carifest, a Caribbean Carnival celebration in honour of Caribbean American Heritage Month. We invite you to join us as a vendor, for thelargest and fastest growing Caribbean Cultural event in South Carolina.Thefeatured country for Charleston Carifest 2018 is CUBA.
The day’s events will start with the Carnival Street Parade through the streets of downtown Charleston, and will end at the Carnival Village in Brittle Bank Park. The Carnival Village will be a festive celebration featuring music, dance and food.
This is your opportunity to showcase your merchandise in the Carnival Village Marketplace. Vendors of authentic Caribbean food, local foods, Arts and Craft, and other popular merchandise are encouraged to sell in the marketplace. We would like you to be a part of this spectacular event and have enclosed the registration package. Please read it carefully, complete the forms required, and return them with full payment no later than May 21, 2018. Vendors are encouraged to register early since spaces are limited and will be allocated on a first-come, first-serve basis. Vendors have the opportunity to take advantage of a $50.00 discount from January15, to February 14, 2018.
We urge you to pay special attention to the guidelines including the requirements of the South Carolina Department of Health and Environmental Control. Thank you for your support. We look forward to seeing you.
Lorna Shelton Beck Executive Director. 843-557-6258
Elle Vending Coordinator
FEES: Charleston Carifest has a three- tiered fee structure – Early Bird, Regular and Late. Vendor fees include a refundable $50.00 clean up fee. Refund is based on the area being left clean, garbage removed to the dumpster, no grease or charcoal dumped on the grounds. SCCCH has assigned “Mr. Tim” to inspect and approve clean up. If approved, Refund will be mailed by the end of July.
Please pay fees if by Paypal: (add the Paypal fee) or Certified Cheque or Money Order mail to: SCCCHI, P.O. Box 32278, Charleston, SC 29417-2278.
Vendor Types / 10’ x 10’ Booth Fee +Clean up / 10’ x 20’
Booth Fee + Clean up / Truck/Trailer Booth Fee + Cleanup
EARLY BIRD FEES
January 14, - February 14, 2018
Food Vendors
Fees include three (3) vendor wristbands.
Not allowed to sell smoothies or ices. / N/A / $300.00+50.00 / $350.00+50.00
Single Food/Cake/Smoothie/Icee Vendors / $150.00+50.00 / $200.00+50.00 / $250.00+50.00
Arts & Craft Vendors / $150.00+50.00 / $200.00 +50.00 / $250.00+50.00
Clothes Vendor / $200.00+50.00 / $250.00+50.00 / $300.00+50.00
Non-Profit Booth / $100.00+50.00 / $150.00+50.00 / $200.00+50.00
Corporate Booth / $300.00+50.00 / $400.00+50.00 / $500.00+50.00
REGULAR FEES
February 15 – April 30, 2018
Food Vendors
Fees include three (3) vendor wristbands
Not allowed to sell smoothie or icee. / N/A / $350.00+50.00 / $400.00+50.00
Single Food/Cake/Smoothie/Icee Vendors / $200.00+50.00 / $250.00+50.00 / $300.00+50.00
Art & CraftVendors / $200.00+50.00 / $250.00+50.00 / $300.00+50.00
Clothes Vendor / $250.00+50.00 / $300.00+50.00 / $350.00+50.00
Non-Profit Booth / $150.00+50.00 / $200.00+50.00 / $250.00+50.00
Corporate Booth / $400.00+50.00 / $500.00+50.00 / $600.00 +50.00
LATEFEES
May 1, June 10, 2018
Food Vendor
(Not allowed to sell smoothie/ices) / N/A / $400.00+50.00 / $450.00+50.00
Single Food/Cake/Smoothie/Icee Vendors / $250.00+50.00 / $300.00+50.00 / $350.00+50.00
Art & Craft Vendors / $250.00+50.00 / $300.00+50.00 / $350.00+50.00
Clothes Vendor / $300.00+50.00 / $350.00+50.00 / $400.00+50.00
Non-Profit Booth / $250.00+50.00 / $300.00+50.00 / $350.00+50.00
Corporate Booth / $500.00+50.00 / $600.00+50.00 / $700.00+50.00
South Carolina Caribbean Culture and Heritage, Inc.
Charleston Carifest 2018 June 23, 5:00 pm – 11:00 pm
Vendor Rules
- Please, total payment must accompany this application. No exceptions.
- SCCCHI has the sole authority to sell Water, Beer, Wine, and all other alcoholic beverages.
- FOOD VENDORS MAY SELL Lemonade, sodas etc. (Smoothie requires booth fee).
- Only items listed on the contract can be displayed. All vehicles entering the park may be searched for compliance.
- FOOD VENDORS MUST SELL FROM THE FRONT OF THE BOOTH. CUSTOMERS MAY NOT BE ACCOMMODATED ON THESIDE OF THE BOOTH.
- Arts & Crafts & Food Vendors should bring their own tables, chairs, lighting/lamps, Noelectricity provided. Every vendor should bring their own containers for hand wash. Water will be provided. Vendors should bring their own GENERATORS. (NO POWER AVAILABLE).
- Spaces will be assigned on a “First Come, First Served Basis.” Set up beginsat 10:00 am Saturday.
- Suggested time to set up displays/booths in designated area begins at 10:00AM Saturday – set up must be completed and cars/trucks must be off the main event site and parked in designated vendor parking by 3:30 pm. (No Exceptions).
- Food Vendors are required to a) obtain and abide by the rules of the South Carolina Department of Health and Environmental Control for Festival Food Preparation. It is your responsibility to have the appropriate licenses for operating a concession. On the day of the event Food Vendors maybe required to show proof and be subjected to an inspection by South Carolina Department of Health and Environmental Control. b) consult and abide by the Business License and Hospitality Tax rules of the City of Charleston. or call (843) 724-3711.
- All Vendors must abide by the Fire Marshall Codes. Please READ,it is Important.
- NO vehicle will be allowed in the designated areas after 4:00 PM when the gates open to the public. Safety is paramount. Vehicles can re-enter festival grounds area at the close of the event to remove necessary fixtures etc.
- NO music is allowed at individual booths. The SCCCHI committee will provide all entertainment.
- NO sharing of tents, unless permitted in writing by the SCCCHI Logistics Committee.
- NO coolers containing alcoholic beverages are allowed in the park or tents. No entry granted.
- Banners shall be neatly displayed and confined to the assigned area. All signage must be approved by SCCCHI and must be pre-printed. SCCCHI has sole exclusive discretion to remove any banner or signage as it so deems unfit for display.
- Violators of the rules or illegal vendors will be reported to the Charleston Police Department and subject to immediate termination and eviction from the event withno refund whatsoever.
- FORCE MAJEURE In the event of sickness or disabling accident or if any engagement hereunder is prevented, rendered impossible or infeasible, or any act or regulations of any public authority or bureau, act of God, civil unrest, strike, epidemic, interruption in or delayed transportation service, war conditions or emergencies or any other cause beyond the control of either party (a force majeure event) it is understood and agreed that there shall be no claim for damages by either party to this Agreement. SCCCHI has to such engagement shall be deemed waived. It is agreed that inclement weather shall be deemed a force majeure event.
Charleston Carifest
Vendor & Exhibitor Contract
Business Name:______
Address _____
______
Business Phone: ______Home Phone:______
Contact Person:______
E-Mail Address:______
Total Number of booths desired: ______Total additional persons (first 3 free) ____
Company Check or Money Order made payable to: “South Carolina Caribbean Culture & Heritage Inc.” or “SCCCHI” and mailed along with this application to the address listed. Payment must be received before application deadline. (No personnal cheques).
Note: A 10 x 10 or 10 x 20 Tent Space will be provided by SCCCHI. You will be responsible for bringing your own tent, tables & chairs, and generator. SCCCHI regulations stipulate only 3 people per booth free. Additional staff/labour will have to pay event entry fee. Please add $10.00 per person for the extra help required. You must set up on time to avoid cancellation. No refunds.
Only SCCCHI is allowed to sell Beer, Wine, and any Alcoholic drink.
Application Deadline: May 21st, 2018. Space is very limited and assigned on First come basis.
I have read all of the above rules and agree to comply with all terms, conditions, and stated guidelines.I understand that there are no assigned spaces. Spaces are on a first come basis. SCCCHI retains the sole rights to the site plan for all vendors and the designated areas for each type booth thereof. I understand that the fee is non-refundable. The event may be postponed or the designated venue changed. Please obtain and read Fire Marshall Rules.
I, take full responsibility for participating in the festival and I agree to release all members of The SCCCHI Committee and HLN and all its BOD and volunteers from any liability. I also agree to clean my booth space and the immediate area surrounding the booth at the close of the festival. I understand that any violation immediately terminatesthis agreement. No refunds will be issued.
/ NAME PRINT SIGNATURE DAT
Charleston Carifest 2018
EVERY VENDOR: A $50.00 refundable clean-up deposit is included in the fees and refund is based upon terms. Area must be clean, trash put in dumpster. No oil, grease etc dumped on the grass. Put a mark beside your desired booth and write money in amount paid column.
VENDOR TYPE / 10 X 10 / X / 10 X 20 / X / TRUCK/TRAILER / X / $ Amount
Paid
Food / Earlybird / N/A / $350.00 / $400.00
Regular / N/A / $400.00 / $450.00
Late / N/A / $450.00 / $500.00
Single Food, Cake, Smoothie, Icees, / Earlybird / $200.00 / $250.00 / $300.00
Regular / $250.00 / $300.00 / $350.00
Late / $300.00 / $350.00 / $400.00
Arts & Craft / Earlybird / $200.00 / $250.00 / $300.00
Regular / $250.00 / $300.00 / $350.00
Late / $300.00 / $350.00 / $400.00
Clothes / Earlybird / 250.00 / $300.00 / $350.00
Regular / $300.00 / $350.00 / $400.00
Late / $350.00 / $400.00 / $450.00
Non-Profit / Earlybird / $150.00 / $200.00 / 250.00
Regular / $200.00 / $250.00 / 300.00
Late / $250.00 / $300.00 / 350.00
Corporate / $350.00 / $450.00 / $550.00
$450.00 / $550.00 / $650.00
550.00 / $650.00 / $750.00
FOOD/SINGLE FOOD/ICEES/ /CAKE/ SMOOTHIE VENDORS. NO WATER OR ALCOHOL ALLOWED
Please provide the following information regarding your booth:
a. How many staffed attendants will you have at your booth:______
b. Please list all of the food and/ or beverages to be sold at your booth.
1. ______
2. ______
3. ______
4. ______
5. ______
6. ______
7. ______
Signature: ______Date: ______
Charleston Carifest 2018
EVERY VENDOR: A $50.00 refundable clean-up deposit is included in the fees and refund is based upon terms. Area must be clean, trash put in dumpster. Put a mark beside your desired booth and write money in amount paid column.
VENDOR TYPE / 10 X 10 / X / 10 X 20 / X / TRUCK/TRAILER / X / $ Amount
Paid
Food / Earlybird / N/A / $350.00 / $400.00
Regular / N/A / $400.00 / $450.00
Late / N/A / $450.00 / $500.00
Single Food, Cake, Smoothie, Icees, / Earlybird / $200.00 / $250.00 / $300.00
Regular / $250.00 / $300.00 / $350.00
Late / $300.00 / $350.00 / $400.00
Arts & Craft / Earlybird / $200.00 / $250.00 / $300.00
Regular / $250.00 / $300.00 / $350.00
Late / $300.00 / $350.00 / $400.00
Clothes / Earlybird / 250.00 / $300.00 / $350.00
Regular / $300.00 / $350.00 / $400.00
Late / $350.00 / $400.00 / $450.00
Non-Profit / Earlybird / $150.00 / $200.00 / 250.00
Regular / $200.00 / $250.00 / 300.00
Late / $250.00 / $300.00 / 350.00
Corporate / Earlybird / $350.00 / $450.00 / $550.00
Regular / $450.00 / $550.00 / $650.00
Late / 550.00 / $650.00 / $750.00
ARTS & CRAFT/CLOTHES VENDORS
Please provide the following information regarding your booth:
a. How many staffed attendants will you have at your booth:______
b. VENDORS, Please list all the items to be sold at your booth.
1. ______
2. ______
3. ______
4. ______
5. ______
6. ______
7. ______
Signature: ______Date: ______
Please read and keep the information below for your records
Must Read Information
City of Charleston Fire Department
Fire Marshal Division
46 ½ WENTWORTH STREET, CHARLESTON, SOUTH CAROLINA 29401 • PHONE (843) 720-1981• FAX (843) 720-4267
JOSEPH TECKLENBURG.MAYOR, THOMAS CARR, JR.FIRE CHIEF
Outdoor Special Event Requirements
Issued: July 19, 2010
The following is an outline of the basic or common requirements found during most events and is not all inclusive. Any special event, tent, canopy, food-vending booth or trailers, or temporary structures not in compliance shall not operate. Additionalrequirements may exist and the City should be contacted prior to an event with any questions.
Temporary structures, tents, canopies, and air supported membranes:
1. Secured by staking or not less than 50 lbs per tent/canopy post. Additional securing is required as tent size increases.
2. Tents in excess of 200 square feet, tents or canopies used for cooking or for the assembly of people shall include a permanently affixed label with the flame resistant information of the structure.
3. Maintain 20 ft between any cooking temporary structure and all other temporary or permanent structures.
4. Cooking shall not be conducted under or within the same tent utilized for seating or assembly.
5. Smoking is prohibited within 20’ of any temporary structure. “No Smoking” signs shall be posted.
6. No hay, straw, or easily combustible items shall be used under or within 20 ft. of a temporary structure.
7. Open flames (candles, torches, decorative items) are prohibited under or within 20’ of a temporary structure.
Fire Extinguishers
1. Vendors with cooking or food heat processing equipment shall have a 2A:20B:C or larger extinguisher.
2. Vendors utilizing deep-fat frying shall utilize a type K or 40BC rated fire extinguisher.
3. Less than 1 year old (per manufacture) or serviced by a fire protection company within the last 12 months.
4. Distribute extinguishers throughout any tent used for assembly, spaced no further than 75’ apart.
5. Extinguishers must be located at each mechanical ride or amusement location.
6. Extinguishers shall be readily accessible at all times.
Electrical & Generator
1. All electrical cords, lights, etc. exposed to the weather must be rated for outdoor use.
2. Multi-outlet devices shall include over current protection and protected from the weather.
3. All cables/cords crossing public areas or drives shall be covered with safety mats.
4. Generators shall not be within 20 ft of structures & isolated from contact by fencing or other enclosures.
Compressed Gas Cylinders
1. Secure to maintain the cylinder in the upright position. Do not secure to tent poles or supports.
2. Cylinders shall not be stored/operated on their side, protective collars & caps must be in place when not in use.
Access requirements
1. Maintain an unobstructed fire lane, not less than 20 feet wide, to all areas during the event.
2. Maintain a clear space of 5 feet on either side of fire hydrants and sprinkler or standpipe connections.
Other
1. Trailers or vehicles shall be stabilized to prevent accidental movement by chocking or other methods.
2. Fireworks sales are prohibited, displays require permitting by a state licensed Pyro-technician.
3. All stage or scaffold materials shall be approved by the Building Department prior to the scheduled event.
Charleston Carifest Vendors Please note that any business selling prepared foods and beverages is required to collect the City of Charleston’s 2% hospitality tax from patrons purchasing the products and remit the tax to the City of Charleston Revenue Collections Division.
Forms and ordinances for the Business License and Hospitality Tax may be found on the City of Charleston website the “where can I find” drop down box. If you have any questions, you may call (843) 724-3711.
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