South Burnaby Metro Club

Volunteer Policy

  1. POLICY GOAL

The South Burnaby Metro Club (SBMC) is a non-profit organization run by volunteers. SBMC relies on volunteers to operate. The club relies on parents to volunteer to run all aspects of club programming.

In the past, the club hasbeen challenged in the past to recruit sufficient volunteers for League events. For this reason, we are instituting a League Volunteer Fee for the 2018/19 Season for families with players in alldivisions.Clearly defining volunteer obligations allows for all parents to understand member requirements.

  1. SCOPE

This document applies to all parents with children registered as players with the club.

  1. REQUIREMENTS

All parents with children registered in soccer at SBMC are required to volunteer hours during the course of a season:

  • Every family in our membership is expected to fulfill their volunteer commitment to:
  • their team (by volunteering at their child's games)
  • the club (as a coach, coordinator, event organizer or event support volunteer)
  • Managers, coaches, assistant coaches and league officials are considered volunteers for both team and club commitment purposes for all children even if acting in the role for one child only.
  • The fulfillment of the team commitment will be assessed at year end by the coaches and a manager specific to a team. The following types of activities will be considered for meeting the team commitment:
  • Field set up
  • Assisting coaches
  • Team fundraising
  • Note if a family has children on multiple teams, the team commitment must be met on each team.
  • For the league commitment, each family must volunteer at least 4 hours of volunteer duties. You can choose one of the following options:
  • Choose to put your name forward to be selected for one of the following League positions. These positions will count as full completion of the Volunteer time commitment:
  • Head Coach (1 per team), Assistant Coach (maximum 2 per team), Team Manager (1 per team)
  • Executive positions (President, Mini VP, Age Group Coordinator, District Rep, Volunteer Coordinator, etc.)
  • Volunteer at one of the League events (Registration, Jamboree, Picture day, Spring Tournament)
  • One day of field set up and take down at Riverway
  1. PROCESS
  • Each parent at the time of registration will indicate if they will pay the volunteer waiver fee of $30 (hence not being required to volunteer throughout the season) or that they will volunteer and meet the obligations set out in this document. Each parent who states they will meet the volunteer commitment will submit a volunteer cheque at the start of the season (by mid-October) of $30 per child to the team manager who forwards the cheque to the club volunteer coordinator.
  • The volunteer coordinator keeps tracks of which cheques have been received and forwards the cheques to the treasurer for safe keeping.
  • The deposit will be returned to the team manager/parent at the end of the season if the family has met its commitments or alternatively, cashed at the end of the season if they have not.

Original Approval Date: February 14, 2018

Original Approved by: Executive

Revision Date: NA

Revised Content: NA

Revision Approved by: NA

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