Sop - Nominated Invoice Printing – Document Matching using Nomination Number

  1. Preparing the nomination for the outstanding invoices

Path: Documentation > Counter > Nomination Entry/Cancellation

Using this program we can nominate the Export Invoice, Import Invoice and AR Vouchers to the required user,

Based on from and to date system will fetch the invoice numbers with below logic,

Export Invoice – Voyage ETD

Import Invoice – Voyage ETA

AR Voucher – GL Date

  1. Select the nomination type
  2. Nomination Date
  3. Select the user from Nominated To LOV
  4. Select From Date and To Date
  5. Mark Import, Export, AR Vouchers which ever required
  6. Press Fetch Invoices
  7. You can update Remarks if required against each inv number
  8. Select the invoice numbers and then press save button to nominate the selected invoice number to the user selected in nominated to field.
  9. System will generate the nomination number as below

  1. Only the nominated user can able to generate respective invoice print

Path: Documentation > Counter > Import Invoice Printing Nominated

Note: There are separate reports to generate Nominated Export invoice printing, Nominated Import invoice printing and Nominated AR Voucher Printing

  1. Once payment is received and process Bank Receipt, then corresponding receipt number can be matched with required nomination number using below program,

Finance > AR Transactions > AR Document Matching-FAmt

Document matching using Nomination Number

Input the party code, select the doc type and select the required Doc. No. (receipt no.) and select the required nomination number and press “Fetch Details”. While fetching system will bring the invoices as per the nomination number and do the matching while saving.

System will validate the bank receipt amount and total invoice amount during matching, if there is a mismatch user need to adjust the entries manually.

Doc Value is the selected receipt total amount and Total Value is the total amount of the matched foreign amount

If the doc value and matched value are different then system will prompt “document value is not matched completely! Continue?” as below, press OK to match

  1. You can check whether document is matched using “Finance > AR Transactions > AR Matched Trans. Query

a. Press Query button

b. Input receipt number in From Doc No. field

c. Again press Query button

d. Move the scroll bar to right to view the matched doc number in To Doc. No.