232 East 2nd Street • Suite 201•
Casper, WY • 82601
(307) 235-3062 • Fax (307) 235-3063 • (800) 735-8345
Special Olympics Wyoming
COORDINATORS HANDBOOK
TABLE OF CONTENTS
- INTRODUCTION
- Welcome...... 1
- Overview...... 1
- Mission Statement...... 2-3
- ORGANIZATION and ADMINISTRATION
- Organization Chart...... 4
- Personnel...... 5
• Staff
• Area Directors
• Board of Directors
III. GENERAL STATEMENTS
A. Calendar of Program Year......
B. Statement of Eligibility for Participation...... 6
• Flowchart to determine eligibility...... 7
C. Uniform Specifications...... 8
D. Glossary...... 9
E. Alphabet Soup...... 10
IV. TRAINING
A. Proposed Training Calendar...... 11
B. Coaches Certification...... 12
C. Training Opportunities...... 13
• General Session...... 13
• Protective Behaviors...... 13
• Sports Specific...... 13
• Unified Sports...... 14
• Principles of Coaching...... 14
• Coaching Special Olympics Athlete...... 14
• Games Management Training...... 14
• Local Program Orientation Suggestions...... 14
D. Metric Conversions...... 15
E. Motor Activities Training Program...... 16
F. Sample Practice Schedule...... 17
• Practice Session Plan...... 17
H. Recommended Training Schedules...... 18
V. COMPETITION
A. Calendar of Events...... 19
B. General Statements...... 20
C. Divisioning...... 21
D. Guidelines for Wheelchair athletes in Team Sports...... 22
E. Unified Sports...... 22
F. Athlete Code of Conduct ...... 25
G. Coaches Code of Conduct...... 26
H. Competition policies...... 27
• Housing
•Alcohol Policy
•Smoking Policy
I. Assessments...... 28
J. Protest Form...... 29
K. Rules Change Form...... 30
L. Events...... 32
VI. AREA & LOCAL PROGRAMS
A. County and Communities by Area...... 37
B. Local and Area Programs...... 38
C. Getting Started...... 40
VII. VOLUNTEERS
A. Volunteer Policy...... 41
B. Volunteer information needed...... 42
C. Volunteer Descriptions...... 42
D. Volunteer Medicating Protocol...... 43
E. Recruitment Ideas...... 44
VIII. PROGRAM ACTIVITIES
A. Project UNIFY...... 45
B. Young Athletes...... 46
C. Healthy Athletes...... 47
D. Athlete Leadership Programs (ALP’s)...... 49
E. Special Olympics Get Into It...... 50
IX. PUBLIC RELATIONS
A. Introduction...... 51
B. Special Olympics Messaging...... 52
C. When writing about Special Olympics...... 55
D. Language Guidelines...... 56
E. Photography Suggestions...... 57
F. Special Olympics Wyoming Publications...... 58
G. Public Relations Resources on-line...... 59
H. How to Write a News Release...... 60
I. Sample News Release...... 61
J. Logo Guidelines......
X. FINANCE
A. Introduction & Explanation...... 63
B. General Information...... 64
C. FAQ’s...... 65
D. Charitable Tax Deductions...... 65
E. Cash Receipts procedures...... 66
F. Spending Principles...... 67
G. Accessing funds...... 68
H. Expense Definitions and guidelines...... 69
I. Area/Local Account Deposit Slip...... 71
J. Purchase Order Sample...... 72
XI. DEVELOPMENT/FUNDRAISING
A. Frequently asked questions ...... 73
B. Policies and Guidelines ...... 74
C. Finer Points of Fundraising...... 75
D. Local Fundraising ideas...... 76
E. Funding Request Letter Sample...... 77
F. Fundraising Event Notification Form...... 78
F. Post Event Report...... 79
G. Local & Area Program Support...... 80
XII. RISK MANAGEMENT
A.General Liability...... 81
B. Automobile Liability...... 81
C. Certificatesof Insurance...... 82
D. Special Olympics Accident Insurance Coverage...... 83
E. Venue Assessments...... 83
G. Heat Exposure...... 84
H. Incident Reports...... 85
I. Request for Certificate of Insurance...... 86
XIII. FORMS – Addendum
A. Overview...... 87
B. Forms Guidelines/Instructions...... 88
C. Application for Participation...... 89
D. Special Release for Athletes with Atlanto-Axial Instability...... 90
E. Release Form (Consent)...... 91
F. Unified Sports Partner Application...... 92
G. Volunteer Information and Registration Form...... 93
H. Tax Exemption Certificate...... 94
January 2013
2013