MINUTES
SOCIAL SERVICES ADVISORY BOARD
Muni Build Room #224
5:15 PM – Monday – November 7, 2011
MEMBERS PRESENT: Joanne Schmidt, Suzanne Dutson, Marilyn Doyle (by phone) & Nate Vallier
MEMBERS ABSENT: Eva Bennett
STAFF PRESENT: Angelica Lopez-Campos
PUBLIC PRESENT: None
I. CALL TO ORDER: Meeting was called to order at 5:16pm.
II. APPROVAL OF MINUTES: Suzanne Dutson motioned to approve the minutes from the Regular Meeting of Oct 24, 2011. Nate Vallier seconded the motion. Hearing no objections the minutes were approved as written.
III. CHANGES TO AGENDA: None
IV. OLD BUSINESS: None
V. NEW BUSINESS
1- Joanne Schmidt should have revised letter to send to agencies to inform them that changes are coming their way:
Craig Duncan, Finance Director had a small change to Joanne’s draft letter which will be adopted. Joanne motioned to move this item to the next meeting Nov 14th to have more information about the new application to share with the agencies. Suzanne Dutson seconded the motion. All in favor, the motion passed.
2- Board members should have reviewed Quarterly reports for the 4th Qtr (May-June 2011) AND yearly reports (July 2011-June 2011):
Board members have been reviewing their grants and have no following issues/questions at this point.
3- Joanne Schmidt should have some feedback from discussing with Ruth Danner, Assembly Member, and John Hurtle, City Attorney, ‘changing SSAB board members prohibition to also be employed by grantee agencies’:
Joanne Schmidt has not had the opportunity to discuss this with Assembly Member or the City Attorney and at this time this issue will be moved to ‘Old Business’ to table it for a while until the most critical issue of finalizing new applications is completed.
4- Continue review of grant process and/or tiers. This meetings focus is ‘how to measure/score applications’:
A lot of the meeting time was spent discussing this issue. One idea to educate the public and promote more applicants is to include JEDC and United Way in this process. Joanne Schmidt will work on revising the application with the feedback she got so far and share it on the next meeting. Board members were tasked with coming up with their own ideas on scoring forms. Members should e-mail their scoring form versions to ALL board members so members can get a chance to review different versions. But members can NOT discuss or give feedback outside the publicly held meeting.
5- Utility Waiver application review:
Joanne Schmidt motioned to move items 5 & 6 to next meeting. Suzanne Dutson seconded. All in favor, motion passed.
6- Gather a list of resources to provide agencies in a form of a training session in January:
Joanne Schmidt motioned to move items 5 & 6 to next meeting. Suzanne Dutson seconded. All in favor, motion passed.
VI. SET AGENDA FOR NEXT MEETING
Next special meeting Monday November 14th at 5:15pm Downtown Library Small conference room.
Suzanne Dutson was requested to develop a set of questions to ask agencies that request budget changes by January, 2012.