Job Title

/

SOCIAL ENTERPRISE ADMINISTRATOR

Date Prepared / 22 March2018
Reports To / Social EnterpriseCommercial Manager
Key Relationships & Interactions /

Internal

WALK finance team, and day to day with Café Manager & staff, Garden Centre Manager & staff, WALK HR and Admin staff & service users

External

State Agencies, Employers,Suppliers, Customers,General Public, Community and Voluntary Sector Organisations

Job Overview

/ The position of Social Enterprise Administratoris withWALK (the employer). Staff will be outsourced to Walkinstown Green Social Enterprises Ltd, a wholly-owned subsidiary of WALK (a company limited by guarantee with charitable status).
Staff must be flexible and willing to work in all aspects of administration including finance, human resources, training, facilities andmarketing.
Hours of work are 9am to 5pm Monday to Thursday and 9am to 4pm on Friday (39 hours per week exclusive of breaks)
The position is supported by Department of Rural and Community Development under the Community Service Programme (CSP) administered by Pobal and is subject to ongoing CSP funding
Candidatesmust be eligible under one of the following criteria:
  • Persons in receipt of disability allowance, invalidity pension or blind person’s pension;
  • Travellers in receipt of jobseeker’s payments or One Parent Family Payment;
  • Stabilised and recovering drug misusers;
  • People with convictions who are in contact with the Probation Service.
  • People who are homeless
  • Immigrants, legally allowed to work in Ireland, who are in receipt of jobseeker’s payments or One Parent Family Payment
  • Long-term unemployed
Duties & Responsibilities
Finance – liaising with the WALK Accounts department on the following;
  • Payroll
  • Accounts Payable
  • Accounts Receivable & Credit Control
  • Cash management
Administration – supporting the Social Enterprise Commercial Manager to follow policies & procedures and maintain accurate records on;
  • Staff Rosters
  • Scheduling training, work placement programmes and events and invoicing of same.
  • Procurement
  • Health & Safety
The above is not an exhaustive list of duties but does include some of the main duties the post-holder will be expected to perform.
Competencies / Planning, Organising & Prioritising
Resilience, Positive Attitude & Openness to Change
Effective Communication & Working Relationships
Innovation, creativity & problem solving
Customer focused,and client centred
Selection Criteria / Essential Criteria
  1. Previous experience working in a busy office environment.
  2. High proficiency in MS Office Suite, such as Excel, MSWord, PowerPoint and Outlook is required.
  3. Experience of SAGE accounting system
  4. Previous experience in accounts
  5. Excellent interpersonal skills including spoken and written English
  6. Experienced in organising and scheduling of training, project events and meetings across a number of locations
Desirable Criteria
  1. Experience of the non-profit sector
  2. Experience of working with people with intellectual disabilities
  3. Experience in procurement

Personal Profile /
  1. Demonstrates ability to plan, organise, & prioritise own work
  1. Establishes & maintains effective working relationships & fosters cooperation & teamwork.
  1. Exercises independent judgment
  1. Demonstrates tact & diplomacy in representing the project.
  1. Excellent ability to analyse and interpret materials.
  1. Strong writing skills ability

This job description indicates the main functions and responsibilities of the post and is subject to review and amendment in the light of changing circumstances and may include other duties and responsibilities, as may be determined from time to time.