SMBSD Special Meeting Minutes Page 1 June 1, 2016
BOARD OF EDUCATION
SANTA MARIA-BONITA SCHOOL DISTRICT
MINUTES OF THE SPECIAL MEETING
Board Room
708 S. Miller Street
Santa Maria, CA
June 1, 2016
CALL TO ORDER: President Hollinshead called the Special Board Meeting to order at 5:00 p.m. and adjourned to Closed Session.
BOARD MEMBERS PRESENT: Vedamarie Alvarez Flores, Linda Cordero, Ricky Lara and John Hollinshead
BOARD MEMBERS ABSENT: Jody Oliver
STAFF MEMBERS PRESENT: Matthew Beecher, Patty Grady, Mark Muller and
Paula Elkins
The Board returned to Open Session at 6:01 p.m.
CLOSED SESSION
A. Conference with Labor Negotiators
Government Code § 54957.6
Agency Representatives: Patty Grady and Timothy M. Cary
Represented Employees: SMEEA
Direction was given.
OPEN SESSION AGENDA
1. Pledge of Allegiance
Mike Arriola, Souza Custodian, led the Pledge of Allegiance.
2. Public Comments
a. Comments on Agenda Items – None
b. Comments on Non-Agenda Items – 1
Scott Gillespie, Teacher, spoke regarding the harm that has been done to his family regarding the split payroll. Mr. Gillespie stated that the loss of money affects his family in a serious way and it is very costly to his family. Mr. Gillespie asked the Board to please try to do everything in its power to make the harm as least impactful as possible.
3. Approval of Agenda as Presented
Mrs. Cordero moved and Mr. Lara seconded the motion to APPROVE THE AGENDA as presented. 4 Ayes, 1 Absent (Oliver) Motion carried.
CONSENT ITEMS
Mrs. Cordero moved and Mr. Lara seconded the motion to APPROVE THE CONSENT AGENDA as presented. Roll Call vote, 4 Ayes, 1 Absent (Oliver). Motion carried.
300 - AUTHORIZATION TO DECLARE OBSOLETE AND/OR SURPLUS EQUIPMENT AND PROPERTY (See Addendum #1)
ACTION ITEMS
320 - AWARD OF BID #5081 – FURNISH AND INSTALL DSA APPROVED RAMPS AT FIVE (5) DISTRICT SITES
Mrs. Cordero moved and Mr. Lara seconded the motion to APPROVE THE AWARD OF A CONTRACTOR FOR BID #5081, FURNISH AND INSTALL DSA APPROVED RAMPS AT FIVE (5) DISTRICT SITES TO VERNON EDWARDS CONSTRUCTORS, INC., IN THE AMOUNT OF $194,185, UPON PRESENTATION OF BONDS, as presented in Item 320. 4 Ayes, 1 Absent (Oliver) Motion carried. (See Addendum #2)
321 - AWARD OF BID #5078 – ASPHALT REPAIRS AT THREE (3) DISTRICT SITES
Mr. Lara moved and Mrs. Cordero seconded the motion to APPROVE THE AWARD OF A CONTRACT FOR BID #5078, ASPHALT REPAIRS AT THREE (3) DISTRICT SITES TO VERNON EDWARDS CONSTRUCTORS, INC., IN THE AMOUNT OF $163,659, UPON PRESENTATION OF BONDS, as presented in Item 321. 4 Ayes, 1 Absent (Oliver) Motion carried. (See Addendum #3)
322 - AWARD OF BID #5088 – FURNISH AND INSTALL WALK-IN REFRIGERATOR/FREEZER UNIT – OAKLEY SCHOOL
Mrs. Cordero moved and Mr. Lara seconded the motion to APPROVE THE AWARD OF A CONTRACT FOR BID #5088, FURNISH AND INSTALL WALK-IN REFRIGERATOR/FREEZER UNIT AT OAKLEY SCHOOL TO VERNON EDWARDS CONSTRUCTORS, INC., IN THE AMOUNT OF $74,938, UPON PRESENTATION OF BONDS, as presented in item 322. 4 Ayes, 1 Absent (Oliver) Motion carried. (See Addendum #4)
323 - AWARD OF BID #5079 – INSTALL DISTRICT PROVIDED SHADE SHELTERS AT TWO (2) DISTRICT SITES
Mr. Lara moved and Mrs. Cordero seconded the motion to APPROVE THE AWARD OF A CONTRACT FOR BID #5079, INSTALL DISTRICT PROVIDED SHADE SHELTERS AT TWO (2) DISTRICT SITES TO VERNON EDWARDS CONSTRUCTORS, INC., IN THE AMOUNT OF $134,219, UPON PRESENTATION OF BONDS, as presented in Item 323. 4 Ayes, 1 Absent (Oliver) Motion carried. (See Addendum #5)
324 - AWARD OF BID #5080 – PAINTING PROJECTS AT THREE (3) DISTRICT SITES
Mrs. Cordero moved and Mr. Lara seconded the motion to APPROVE THE AWARD OF A CONTRACT FOR BID #5080, PAINTING PROJECTS AT THREE (3) DISTRICT SITES TO PACIFIC CONTRACTORS GROUP, INC., IN THE AMOUNT OF $316,000, UPON PRESENTATION OF BONDS, as presented in Item 324. 4 Ayes, 1 Absent (Oliver) Motion carried. (See Addendum #6)
DISCUSSION ITEMS
120 - PUBLIC HEARING: LOCAL CONTROL ACCOUNTABILITY PLAN
The Public Hearing was opened at 6:35 p.m.
Jose Segura, SMEEA President, stated that an item on the LCAP list that he is concerned about is that the ELD coordinators at all school sites will be filled by Teachers on Special Assignment (TOSA), creating temporary teaching assignments. Mr. Segura shared that there are currently 86 temps, 55 people on leave or special assignment, leaving dozens of people on temp contracts for no reason. Mr. Segura asked that the district please consider the types of hires that are approved and hire them as assignments, not Special Assignments.
The Public Hearing was closed at 6:38 p.m. (See Addendum #7)
121 - LOCAL CONTROL ACCOUNTABILITY PLAN UPDATE
Matthew Beecher, Interim Superintendent, presented potential funding investments for the Board’s consideration and recapped this year’s LCAP investments. Mr. Beecher credited Olivia Bolaños for all of the hard work that she has done to get the LCAP through all the stakeholders. Mrs. Bolaños presented a PowerPoint on the LCAP and then thanked the Board for all the opportunities the LCAP has provided and will provide for students.
Mr. Hollinshead ACKNOWLEDGED RECEIPT OF THE LOCAL CONTROL ACCOUNTABILITY PLAN UPDATE, as presented in item 121. (See Addendum #8)
330 - PUBLIC HEARING – 2016-17 BUDGET
The Public Hearing was opened at 7:40 p.m.
Jose Segura, SMEEA President, shared a couple of items that he would like to bring to the Board’s attention; 1. Set aside for the unfunded accrued liability of retiree health insurance program. To save this $12.2 million is an interesting way of setting aside money for something already in the budget. 2. One time funds set aside for board action – asking that this be used for air conditioning (temperature control systems) for all classrooms and offices in the district. Mr. Segura stated that planting a few trees and putting up shade structures isn’t going to cut it in these old classrooms.
The Public Hearing was closed at 7:44 p.m. (See Addendum #9)
331 - 2016-17 BUDGET STUDY SESSION
Brian King, Coordinator for Business Services, presented a PowerPoint of budget highlights for 2016-17.
Mr. Hollinshead, ACKNOWLEDGED RECEIPT OF THE 2016-17 BUDGET STUDY SESSION AND DIRECTED ADMINISTRATION TO BRING THE ITEM BACK FOR ACTION AT THE NEXT REGULAR BOARD MEETING, as presented in Item 331.
(See Addendum #10)
332 - PUBLIC HEARING – BUDGET RESERVE REQUIREMENTS
The Public Hearing was opened at 8:03 p.m. With there being no comments, the Public Hearing closed at 8:04 p.m. (See Addendum #11)
333 - REVIEW OF BUDGET RESERVE REQUIREMENTS
Brian King, Coordinator of Business Services, reviewed the District’s 2016-17, 2017-18 and 2018-19 ending fund balances that are in excess of the minimum reserve standard for economic uncertainties.
Mr. Hollinshead ACKNOWLEDGED RECEIPT OF THE REVIEW OF THE BUDGET RESERVE REQUIREMENTS, as presented in Item 333. (See Addendum #12)
The Special Meeting adjourned to Closed Session at 8:14 p.m.
The Board returned to Open Session at 8:22 p.m. and Mr. Hollinshead reported out on the following Closed Session items:
Agenda Item A: Additional information was given. Interim Superintendent Evaluation packets were distributed.
The Board adjourned at 8:24 p.m.
Signed: ______
Clerk
Signed: ______
Member
Date: ______