SLJL Meeting Minutes – March 16, 2016
· Attending
Randy Hoffman, Ralph Dunigan, Laura Hoffman, Deb Gaudreau, Guido McLaren, Carol MacDonald, Jen Schiller, Walt Novak, Don Mifsud, Bryan Spaller, Duane Lanyon, Mike Aschi, Chris Hare, Paul Dolan, Jason Fox, Carol Neal, Lance Shipman, Ken Elkins, Irven Meadows, Sean O’Neil
· New Business
Meeting minutes of March 9 were accepted.
SLJL Board Position open for 2016;
1. Colt/Palomino Trustee
There will be NO waiving of Late Fee’s for Spring 2016 Registration.
Pink Out Days TBD
SLHS Softball-Lyndsey, Emma, Becca, & Jamie requested $250 for banner renewal for softball field. SLJL Board approved.
· Fall Season
Koufax to have DH Saturdays for all of Fall season. Weekdays will be for practices.
Need to coordinate Pink Out for Fall to be all on one weekend.
Consider Fall field improvement fee in Fall registration in 2016.
· Registration
1,140 registered as of 3/16/16
REG # Teams Players/Team Openings
BCP 241 20 12 +3WL
Kaline 106 10 12 14
Mays 172 16 12 20
Reese 98 10 12 22
Koufax 51 6 11 15
Colt 7 1 15 8
Palomino 7 1 15 8
GCP 135 12 12 9
Minors 101 10 12 19
Majors 46 4 12 2
T-Ball 175 16 12 23
M-W 71 6 13 7
T-Th 104 10 12 16
Totals 1.140 106 140
· Treasurer
Account Balances;
Chase Checking $50,543.94 N/C
First Merit Checking $161,729.00 -$1,591.78 KV Sports-BB -$67.66 Java House
-$115.00 Refunds
-$31.80 Staples
First Merit BT $48,006.91 -$729.29
First Merit GT $10,307.86 -$4,942.99
Pay Pal Credit Card $29.59 N/C
Balance on Dick’s Gift Card now $375.00 + $500.00 new Card = $875.00
To be used for raffle prizes for Dick’s Night.
· Fields/Equipment
Field improvements at School Fields for 2016;
1. Drainage at Salem & Brummer
2. Fix infield/outfield lip at Millennium, Salem, & Hardy
3. Change bleachers, cement in dugouts, and irrigation at McHattie. (Waiting on City). Quote for cement in dugouts rec’d 9/27/14 $3,800
4. Roof on 3rd Base dugout on 9 Mile Field is in need of repair.
Ralph has new landscaper suggested by Sean O’Neil to quote rework of Kent Lake and Brummer. Need them to also quote Salem. They suggested to Ralph to do work in summer so as to not create ruts with the equipment. We may need to close individual fields a week at a time to get the work completed. Lightning Landscape quoted $2,400/field. Need to have Salem and Brummer first on that list. Bollinger wants to be in loop of any work we will be doing on fields. This project is on hold until approval from Mr. Bollinger.
Bob Martin of South Lyon Maintenance is supportive of sprinkler system and outfield fencing at McHattie. We suggest that outfield should be leveled before system is put in.
Need to work with City to repair fencing on both Volunteer fields. Need to get permanent fence around maintenance dirt at Volunteer Fields. Deb received quote for wooden fence around dirt pile at Volunteer of $1,600.00 June 17, 2015
All boxes have been purchased. They are to be placed at the following fields; Brummer, Hardy, Salem, Kent Lake, Volunteer, and SLHS Boys Varsity. 2 of the better small boxes to be placed at Bartlett and throw away the old one at Bartlett.
Received quote of $17,000 from South Lyon Fence to repair fencing on backstop, dugouts and outfield on SLHS Freshman Softball Field. Board felt quote was high and will request quotes from Wolverine Fence and Detroit Fence.
Possible batting cages (2) at SLHS Softball facility $6,000, Begin process of drawing up plans for batting cages. Improvements to Freshman Field such as fencing, backstop, and dugout roofs. Is on hold until approval from Chris Bollinger. Mike Teagan wants to meet with SLJL Board to discuss suggested field improvements. Get quote from DeBorg Fence Company. Lance is provided drawings for batting cages for meeting with schools.
Guido started discussion concerning Milsco Lighting on Volunteer and possibly Atchison fields. There will need to be Grants to help and Guido is the chairperson for this endeavor.
Park’s & Rec gave presentation to City Council in development of Volunteer Park. They suggested that the development be done in phases. Each phase would need design approval from all involved. The City Council approved this plan unanimously. Dean will continue to be the SLJL front man in these meetings. Parks & Rec conducting first meeting on Feb 22 at 6:30 pm at Millenium Middle School. Meetings will be the 1st and 3rd Mondays of each month.
Lacrosse is no longer going to use flat fields near Lyon Township Fire Station. Will be using flat area beyond outfield at Millenium softball field. This will allow possibility to develop 2 baseball fields at Atchison Park. Ralph, Dean, and Sean met with Scott Gierlach of Lyon Twp to discuss building of 2 baseball fields behind fire department at Atchison Park. Meeting to be set up in coming weeks for building of fields at Atchison Park, per Sean O’Neil. Waiting on Sean for updates. Sean stated that Twp had meeting in end of January and that Dean would be presenting our views in February meeting at Twp Hall. Nothing new on Township Meetings.
Don Beagle has reached out to the SLJL for input on design of new baseball field at new elementary school in Lyon Twp. School to open Fall of 2017.
Ralph brought up for discussion the idea of SLJL purchasing a piece of land to build our own complex. Discussion to continue in upcoming meetings. Ralph will attend Salem Twp meeting in March to discuss possible new baseball fields.
Deb to start assessing and opening fields once weather breaks. Need to order 50 cases of white spray paint for foul lines. Need to order First Aid Kits. Also discuss Ice Packs with Steve Duda.
· Scheduling
Make sure we account for Salem Flag Day in future years. It is usually the first week in June each year.
All future Championship games to be scheduled at High School Fields.
For 2016 we can’t schedule Koufax, Reese, and Mays playoff games or Palomino games on same day. We do not have enough qualified umpires.
Ken will send all future game and time changes to Deb and Duane prior to sending to Trustee’s & Webmaster. This will allow verification of available umpires.
Will have Max of 8 teams and Minimum of 4 teams in Divisional Playoff Brackets. No more than 50% of Division to be in Playoffs. Consolation Bracket Playoffs can be scheduled if enough teams are interested. This is for the teams that did not make Playoffs.
There will be Friday and Saturday games this Spring Season. Spread the word that this is going to happen. Some divisions will have games spread over 3 days of the week which will include either Friday or Saturday games.
SLEHS fields are available on Fridays and Saturdays due to Girl’s Travel being at Weekend Tournaments. We will need to take advantage of these fields.
Ken and Ralph need Travel Field assignments as soon as available, no later than 3/16/16
· Dick’s Night
Proposed changes for 2016 Dick’s Night;
1. Make up handout for each division as to what is needed to help parents with their purchases.
2. Ralph, Paul, and Randy met with Jason of Dick’s Sporting Goods to discuss SLJL Dick’s Day for 2016;
- Moved back to Monday March 21, Time 4:00-8:00 pm
- Requested 46 BCP/T-Ball Kits and 80 Baseball Kits, this is an increase from 2015.
- Requested 100 Coaches Bags
- Jason offered additional batting tees for T-Ball
- Dick’s to provide SLJL at least one $500.00 gift card
- Ralph requested more scorebooks to cover Fall season also.
- Buffalo Wild Wings has been secured for March 21. Hosts; 5-6 pm-Don Mifsud, 6-7 pm-Mike Aschi, 7-8 pm – Deb Gaudreau
- Board approved $1,000 for raffle prizes for the kids.
- Junior Diabetes will be our charity fundraiser with kids involvement of change with possible SLJL matching.
- Changing raffle to add colored tickets to allow quality of prizes to last all 4 hours. Don Mifsud to provide raffle tickets.
- Walt to secure SLJL Banner for kids to sign for Dick’ Sporting Goods.
· Website
Jen Schiller is starting to publish on Twitter and Facebook. Any info you would like to see out there on social media please get it to Jen. We have 1,200 friends on Facebook so far.
· T-Ball Day
Need additional Face Painter next year. Create handout for event to explain how T-Ball Day works. Organize with city to possibly utilize bounce houses for movie night on same day.
Next year consider the following for Pink Out Days;
1. Take donations at game sites, something like “Coins for Cancer”
2. Educate players and parents of cancer risks
3. Have expert personnel on site to hand out literature and answer questions.
4. Possible Men’s Cancer Day (Powder Blue) to be considered in future.
· Umpires
Will be taking much harder stance with Coach-Umpire interaction beginning next Spring.
Duane reported need for some new umpire equipment purchases come Spring of 2016.
Umpire Clinics will be:
1. Experienced Umpire Clinic-Sunday April 17, 12:30-5:00 pm, Rainout date of April 24.
2. New Umpire BCP/Kaline Clinic-Sunday April 24, 12:30-4:00 pm, Rainout date of May 1
Adjusted pay scale for following divisions; APPROVED
1. Reese Pay from $34.00/game to $35.00/game
2. Koufax Pay from $37.00/game to $40.00/game
3. Colt Pay from $40.00/game to $45.00/game
4. Palomino Pay from $45.00/game to $50.00/game
5. Solo pay for Mays $40, Reese $70, Koufax $80
Board approved increasing budget for Pay Coordinator and Umpire Schedulers from $2,000 to $2,500.
Will continue bonus program with further discussion in future meetings.
· Draft
Had discussion concerning draft procedures and rules. Reminded trustees that draft is their responsibility for each of their divisions. Also informed that a board member will monitor each divisions draft as has been done in the past.
Player lists provided by registrar will be sent out on March 23 and no sooner.
Times for Spring 2016 Draft March 30 at Millenium Cafeteria;
BCP 6:00 pm
Kaline 6:30 pm
Mays 7:00 pm
Reese 7:30 pm
Koufax TBD
GCP 8:00 pm
Minors 7:00 pm
Majors 7:00 pm
· SLJL Calendar
March 21 – Dick’s Day (4:00 – 8:00 pm)
March 23 - Coaches Meeting Millenium Cafeteria-Girls 6:00-7:30 pm,
Boys 7:30-9:00 pm
March 26 – Equipment Pick-up (9:00 am – Noon)
March 30 – 2016 Spring Draft (Millenium Cafeteria, Times by division in
Meeting minutes)
April 6 – No Meeting Spring Break
April 11 – 2016 Spring Practices Begin
April 13 - Board Meeting 7:00 pm Java House
April 17 – Experienced Umpire Clinic 12:30-5:00 pm (Location TBD)
April 20 - Board Meeting 7:00 pm Java House
April 24 – Experienced Umpire Clinic Rainout Makeup
New Umpire BCP/Kaline Umpire Clinic 12:30-4:00 pm
(Location TBD)
April 27 - Board Meeting 7:00 pm Java House
May 1 - New Umpire BCP/Kaline Umpire Clinic Rainout Makeup
May 4 - Board Meeting 7:00 pm Java House
May 9 – 2016 Spring Games Begin/T-Ball practices start
May 11 - Board Meeting 9:00 pm Java House
May 18 - Board Meeting 9:00 pm Java House
May 23 – T-Ball Games Begin
May 25 - Board Meeting 9:00 pm Java House
May 27-30 – No games due to Memorial Day Weekend
June 1 - Board Meeting 9:00 pm Java House
June 4 – Picture Day at Playground 6:00 am – 9:00 pm
June 8 - Board Meeting 9:00 pm Java House
June 15 - Board Meeting 9:00 pm Java House
June 22 - Board Meeting 9:00 pm Java House
June 25 – T-Riffic T-Ball Day
June 29 - Board Meeting 9:00 pm Java House
July 1-4 – No games due to 4th of July Holiday
July 14-16 – All Star Weekend