SIS Support Status Report
Date / January 11, 2010Delivered by:
Contributing Directors and Staff: / Randy McCausland
Julie Eberhardt, Mike Nola,Doug Boline, David Yancey, Beth Ward, Chuck Kemeny
Major Student Information Systems SupportIssues and Accomplishments
Executive Summary
-Human Resources
- Dave Murphy will be retiring in February 2010. He currently supports the components of the Financial Aid system that still reside on the mainframe. His workload is being transitioned to another IS programmer and an effort is underway to identify and document all of the processes Dave has been supporting.
- Kamal Muthuswamy has tendered his resignation effective December 14th. Kamal is the technology lead over the Java application development group.
- Sona Sona (Kamal Muthuswamy’s spouse) is expected to tender her resignation soon, but it is not yet clear what her last day will be. Sona is an application developer who specializes in the Java application development language.
- The university freeze committee has approved for Information Technology Services to fill these two pending vacancies immediately.
-Departmental Refund Tool – Business Analysis Team continues to gather business requirements and document functional requirements. Development is progressing as requirements are solidified. Weekly meetings with developers and customers will start again the week of January 11, 2010.
-SFS Request to Combine Federal and State checks into one- completed and moved to production.
-FSU Foundation ACH Awards - scheduling Foundation Financial awards so they don’t have be manually entered.
-SFS Business Objects Universe Updates
Business Objects - AR Universe - add financial aid disbursements history
Business Objects - AR Universe - add financial aid disbursements
Business Objects - AR Universe - add current distribution table
-DER File Transmission to report Bright Futures eligibility at the end of FALL– sent file to OSFA.
-Spring 2010 loans have been transmitted for disbursement to COD – ready for disbursement on January 11 after mid-night.
-2011 ISIR display, receipt and data entry - completed phase one and are awaiting customer testing.
-Financial Aid System Documentation–The project charter is complete; the review of potential documentation targets is in progress. The intent will be to document the entire Financial Aid process stream utilizing standard ITS documentation methodologies.
-FsaAtlas/SEVIS II Upgrade – Working with the InternationalCenter on the prospects for upgrading their FsaAtlas to be compliant with the new SEVIS II federal reporting system. Opportunities to leverage outside application specific expertise are being considered where appropriate.
-Dean of Students Incident Reporting application–Completed implementation of a new feature allowing uploads of scanned documentation into the incident reporting database; added a spell checker as requested.
-Student Government Elections rewrite - Completed rewrite including new screen presentation layer with a one-page ballot; added additional security restrictions to limit who can vote on certain items; need to address distance learning students and Panama City Campus student locations; Extensive testing is required in order to complete this request and move it to production. The expected production date is after the upcoming election.
-Circus Summer Camp Registration application-Implemented new logic to allow applicants to switch camp weeks during registration and add additional reporting. Registration will not be turned on until mid-February because there are only two PayPal accounts available from FSU Foundation There is a PayPal account for Student Values application and a PayPal account for Parent’s Weekend. Circus Summer Camp Registration application will be using the PayPal account from Student Values application to process payments. Student Values stops registration processing February 10, 2010.
-Student Values Conference Registration Application– completed modifications to upload new flyer; change information in email confirmation letter and correct an error in late registration fee; Registration will end February 10, 2010.
-WENS Import Information Exchange– Omni data feed has been development and is currently in testing. Information required for the 3rd party vendor is present in the test data feed. Target date for production move is on or before January 15, 2010.
-Business Objects / Oracle BI transition – Student Systems Reporting will be transitioned from Business Objects to Oracle BI. The project kick-off meeting was held on November 18, 2009. The Reporting staff is working on a Project Plan, which includes the addition of contract resources to help facilitate the transition process. Current requests for additional reporting needs are being coordinated and will continue to be supported in the Business Objects application suite.
-Textbook Adoption– The Steering Committee met December 1st. A request has been made to allow FSU Bookstore to update Textbook Adoption to eliminate the out-of-sync data between FSU data and Follett. Business Requirements for tracking adoption entries and fee charges need to be determined.
Admissions and Records
- Significant Accomplishments
-Student Advising Notes
-Course Registration Email adjustments.
-CSM Error Message enhancement to specific error.
-Talisma modifications.
-AY applications audit for January.
-Talisma reports enhancements (Undergrad and Grad extracts).
-ADM Undergrad Survey – replacing serialized objects
- New Issues Identified
- Issues Resolved
-ADMFSUIDManager, ADMCore, ADMStudentPortal, ADMSpecialStudent packages haven updated and moved to production
-AdmissionsOnlineStatusCheck and ADMAdministrationController (current View Tool) moved to production.
-Admissions Online Status Check – the fix for the Enrollment Intent has been moved to production.
Financial Aid
- Significant Accomplishments
-On-going work with Direct Loans.
- New Issues Identified
- Issues Resolved
Student Financial Services
- Significant Accomplishments
-TRA adding students with future payments.
-Modifying batch job CF25 to calculate tuition dept id and account from the year and term to simplify CICS submission.
-TRA: Reporting.
-Departmental Refund tool.
- New Issues Identified
- Issues Resolved
-Modified batch jobs CF25, CR35, and CR45 to handle null values in OMNI data.
-Added tuition distribution to AR current universe.
-Added financial aid disbursements history to AR current universe.
-Added financial aid disbursements to AR current universe.
-Florida High – Update Late Fees.
Student Affairs
- Significant Accomplishments
-Changes to CivEd BO universe for Division LOV (List of Values).
-Continued work on generating a pdf form for the SDRC (StudentDisabilitiesResourceCenter) application.
- New Issues Identified
- Issues Resolved
-Changes to Student Values registration web site moved to Production.
-Created and modified accommodation options within the SDRC application and moved it to Production.
-Provided final copy of insurance subsidy distributions file to Payroll.
-Maintenance work on Interview and Expo registration apps for CareerCenter.
-SGAVoting Admin app modifications moved to Production.
-Career Portfolio modifications moved to Production.
IS Customer Requests
- Significant Accomplishments
- New Issues Identified
- Issues Resolved
Dean of Faculties
- Significant Accomplishments
- New Issues Identified
- Issues Resolved
- Significant Accomplishments
- Implemented database connection pooling in Glassfish. This allows the systems to better handle connections for the drop/add period starting on January 6th.
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- Applied service pack 5 to the Blackboard system.
- Updated the SSL certificates for Business Objects, Secure Apps, Coldfusion, CAS (bb5.fsu.edu), rightfax, dropbox, and mysite.
- appsprd2 has been rebuilt and is currently running in production. This added 2 additional instances of glassfish to the production secure apps environment.
- Completed Cost Analysis meetings for imaging solutions project.
-Worked with SACS on organizing and setting policy for utilizing SharePoint when submitting SACS reports.
--Met with Brian Batchelder to discuss SharePoint Extranet environment.
-The IS AppWorx development environment has been setup and ready for use. The team is currently working with Mike Nola to define requirements and write scripts to assist them in their automation needs.
- New Issues Identified
-FSU Research Foundation will be updating is FUNDWARE system in March. This may affect the PRG COLD reports.
-Registrar/Admissions want Rightfax to DM Integration
-Registrar/Admissions want DM Import process available for Residency Letters that will need to be run manually each semester by Rob Rinehart and 2 other staff.
-Need to contact Gov Relations to get them set up with Hummingbird.
- Issues Resolved
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Student Information Systems