Short Form Investment Analysis Report

for Space projects $1M and less than 3,000 m2 (regions) / 5,000 m2 (NCA)

(refer to NPMS Thresholds Matrix)

Executive Project Summary
Client(s) / Date
Proposed Location
Project Type
(renewal, space assignment, tender call, option, direct negotiation, etc.) / Lease Number
Project Number
Description of recommended option:
Reimbursing Status / Choose one of the following: /
Project Approval (see Appendix X) / Space / m2u / m2r
Project Approval Amount / $ / Office
Including GST or HST
in the amount of / $ / Special Purpose Space
Expenditure authority / $ / Other (compound, storage, warehouse, etc.)
Including GST or HST
in the amount of / $
Risk Allowance / $ / Total
Project Approval Authority
Sourceof Funding[1] / B123 / Parking
B141
B143
RPSRF
PWGSC Fit-up Costs / $ / In-Service Date
RPSRF reimbursed by Client SSA / $ / Lease Term
LCA Amount / $ / Options
OI Term
Project Information
Problem/Opportunity Definition:
Background & Project History:
Current Accommodations: (Building Name, Address and City)
OI # / Expiry Date / Office / Utilization rate / SPS / Total
m²u / m²r / (m2u / FTE) / m²u / m²r / m²u / m²r
Current Lease #:
Lease Expiry Date:
Option(s) Remaining:
Option(s) Notice Date:
Option(s) Rental Rate:
Building Condition
Yes / No / Comments
BPR
BCR
Base Building Refresh Required
LCR
Accessibility Report / Deficiencies identified:
Impact on Heritage Character
Building Strategy/Other
Tenant Considerations: (General information on tenant, Asset, Strategic, Budget, DRAP, etc.)
Project Requirements
Space Type / m2u / m2r / FTE’s / Utilization Rate
(m2u / FTE) / Parking Requirements
Office and support space
SPS
Other
Total Space Required
Additional Information: (Geographic boundaries, security, non compliance approval, floor loading, additional services, bicycle racks, access to loading zones, etc.)
Financial Assumptions (see appendices for analysis details)
Market &Financial Information
$ / m² rentable / Market Analysis Report (ref# / date) / Market Survey Report (ref#/date)
Low / High / Low / High
Net Effective Rent
O&M
Taxes
Gross
Parking ($ / stall)
Fit-up Rate : / m2u / Base Building Rate(Crown): / m2u
Additionalinformation /Source of information: (rates)
Identification and Analysis of Options
Options Considered /
  • Status Quo
  • Government space inventory

Non-Feasible Options and rational
Options to be Analyzed
Financial Analysis
Option / PVCOA ($)
1.
2.
3.
Sensitivity Analysis (if required)
Analysis of Non-Financial Factors of all Analyzed Options and Other Considerations
Risk Analysis of all Analyzed Options
Strategic Context
Policy / Strategy / Compliance / Justification
Yes / No
National Investment Strategy
SDS
NPMS
Signed TRP & CARQ
Signed PPP
Regional Investment Strategy
Community-based Investment Strategy
Six Principles of Direct Negotiation / If applicable, see Appendix X
Government of Canada Workplace 2.0 Fit-up
Space AllocationStandards
Federal Heritage
BMP & AMP
Recommendation
To proceed with …..
Approval Authority & Funding(see appendices)
Implementation Plan
Project Milestones / Date
Risk Management Plan for Recommended Option
Attach as appendix
Project Team
Project Team Members: / Position
Approval& Signatures
Action / Date / Signature
Presented by:
(Name/Position)
Reviewedby:
(Name/Position)
Recommended by:
(Name/Position)
Approved by:
(Name/Position)
Approval Authority for Direct Negotiation
Authority to direct negotiate is hereby granted.
Action / Date / Signature
Approvedby:
(Name/Position)
Appendices
REFIT for each option analyzed– Financial assumptions (as per regional governance)
Approval Authority and Funding –Cashflow

Definition of Acronyms

AMP / Asset Management Plan
BCR / Building Condition Report
BMP / Building Management Plan
BPR / Building Performance Report
CARQ / Client Accommodation Requirements Questionnaire
DRAP / Deficit Reduction Action Plan
ESDC / Employment and Social Development Canada
LCR / Lease Compliance Report
OI / Occupancy Instrument
PPP / Preliminary Project Plan
PVCOA / Present Value Cost of Accommodation
REFIT / Real Estate Financial Investment Tools
RPSRF / Real Property Services Revolving Fund
SPA / Special Purpose Allotment
SPS / Special Purpose Space
SDS / Sustainable Development Strategy
TRP / Tenant Requirements Package

1

National Project Management System

[1] B123: FA&H SPA (including ESDC project)

B141: Capital

B143: Refit/Fit-up SPA

RPSRF: RPS Revolving Fund